RedistributionsWhat, when and how…

What…

…can the Business Centers redistribute?

Payroll charges that are within the current Fiscal Year. Including:

Payroll charges that have been previously redistributed.

Payroll charges for the current month once they have been posted.

Central Payroll Redistributes

Work-Study Earnings [RWS, RW1, RW5, etc.]

Prior Fiscal year Moving between Account

Codes Future Labor Distributions

(unless you have NBAJOBS access)

Cross Departmental (Business Center) Charges*

Redistributing on Grants

Need to get prior approval from OPAA if the pay being redistributed is more than 90 days old.

The PAR form may need to be corrected. Please see the Grant, Contract & Gift Accounting Manual for more information.

Recordkeeping

Keep any documentation verifying the redistributions your have done and why they were done. This can include Labor Distribution forms, e-mails requesting or authorizing the redistribution, PHRLRAR output.

Why? Auditors – if they ask, you want to be able to figure out what you did (even if you don’t remember).

“Weird” Earn Codes

Earn codes starting with “F” are Fringe Benefits and can be cash or non-cash earnings. Examples: Moving Expenses, Personal

Use of State Vehicles, Tuition Reduction

Non-cash earnings do not have a departmental charge for the earnings but there is a charge for the OPE. You have to redistribute the earn code to move the associated OPE.

Redistributing the Fee Remission

Position: C69999-FR Earn code: AGF

Unless on a cost-share, the fee remission must be redistributed the same as the pay.

Must also be prorated between months and positions.

When…

Generally the beginning of the month through the 15th and after the main payroll is posted through the day before Payday.

PYAREDS is opened and closed in Central Payroll

E-mail notification is sent out when PYAREDS is opened and will detail when it will close.

The Key Block or Getting what I want (to redistribute)

Getting what I want (to redistribute)…continued.

Special Tools

Selection Criteria Use to single out a specific position or index

Special Tools (continued)

Change All If checked, it will change everything in

the selected Earnings History that matches the old labor distribution to the new labor distribution.

Search and Replace Will replace any single index and/or

activity code in the selected Earnings History with a new one. Cannot change percentage or add/remove an index.

PHRLRARWhat the heck did I do?

This report displays both old and new labor distributions.

Can be narrowed down by Year, Month, Employee or User ID.

Now must be run through AppWorx.

PHRLRAR Parameters

Questions?

And on to How…