records management donor outreach oral history collaborating with students in university archives
TRANSCRIPT
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Records Management
Donor Outreach
Oral History
COLLABORATING WITH STUDENTS IN UNIVERSITY ARCHIVES
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“YOU WANT ALL THIS JUNK?”USING RM CONCEPTS TO COLLECT THE RECORDS OF STUDENT ORGANIZATIONS
Lawrence Giffin
Records Services Archivist
University Archives and Records Management Services
University of North Carolina–Chapel Hill
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• Collection 40022, Chancellor Joseph Carlyle Sitterson
• Series 1. Office of the Chancellor, 1966–1972• Black Student Movement:
Statements, 1968–1969“Includes list of Black Student Movement demands”
• Missing context
• Missing process
“23 DEMANDS”
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• Comprehensive documentation of student organizations.
• Doesn’t represent the vibrant history of student life at UNC .
OVERARCHING ISSUES
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• School year
• Continutiy
• “We don’t have records”
• Good recordkeeping
• Appraisal
• Inactive records
• Vital records
• Institutional memory
OBSTACLES
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SKILLS WE CAN LEVERAGE• Good recordkeeping
• Group Historian
• Appraisal
• Education
• Inactive/vital records
• Centralization
• Records storage
• Institutional Memory
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Morgan Jones
Carolina Academic Library Associate
University Archives and Records Management Services
University of North Carolina – Chapel Hill
UNDERREPRESENTED MAJORITY:OUTREACH TO STUDENT ORGANIZATIONS
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STUDENTS AS DONORS
Student Organization Representa-tion
Student Organizations not in University Ar-chives*
Student Organizations in University Archives**University Archives Representation
by Donor
Student Organizations
Administrators
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FROM THE BOTTOM UP: CONTACTING CHAPTERS
• Sigma Alpha Iota, Women’s Music Fraternity
• Phi Mu Sorority
• Phi Alpha Mu Sinfonia
• Complications: Alpha Chi Omega
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FROM THE TOP DOWN: CONTACTING ADMINISTRATORS
• Aaron Bachenheimer, Office of Fraternity and Sorority Life and Community Involvement
• President’s Meeting Presentation
• Alumni and Advisors
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OPEN INVITATION: WORKSHOPS, PRESENTATIONS, AND EXHIBITS
• YMCA Workshop
• Exhibits
• “When I Was at UNC”
• Generating interest
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GOING FORWARD
• Focus Group with media producing student groups
• Generate awareness of UARMS
• Student perceptions of the record creating process
• Importance of student history
• Interest in donating materials
• Perceptions of UARMS
• Interest in collaborating with UARMS
• Involvement in student organization transitions
• Maintain and grow relationships
• Build infrastructure with administrators, alumni, advisors, and student leaders
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Todd Kosmerick
University Archivist
Special Collections Research Center
North Carolina State University
IN THEIR OWN VOICES:STUDENTS AND ORAL HISTORIES
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