recordkeeping module 8. 2©2006 teex osha information resources osha recordkeeping page (cached)...
DESCRIPTION
3©2006 TEEX 29 CFR Purpose “Require employers to record and report work-related fatalities, injuries and illnesses” Data used to direct OSHA programs Data used in employer safety programs Aggregated in BLS Annual Survey of Occupational Injuries and IllnessesTRANSCRIPT
RecordkeepingMODULE 8
2 ©2006 TEEX
OSHA Information Resources
OSHA Recordkeeping page (cached) Forms (PDF and XLS)
Also in back of CFR book Recordkeeping Handbook
3 ©2006 TEEX
29 CFR 1904.0 Purpose
“Require employers to record and report work-related fatalities, injuries and illnesses”
Data used to direct OSHA programs Data used in employer safety programs Aggregated in BLS Annual Survey of
Occupational Injuries and Illnesses
4 ©2006 TEEX
Scope
1904.1 Exemption for 10 employees In entire company, at any time during year Unless OSHA or BLS requires in writing Must report fatality or 3 hospitalized
1904.2 Exemption for certain industries Low hazard industries by SIC code
1904.3 Records for 1 agency
5 ©2006 TEEX
Definitions
1904.46 The Act Establishment Injury or illness Physician or Other Licensed Health
Care Professional You
6 ©2006 TEEX
1904.4 Recording Criteria
Record each fatality, injury, or illness: Work related (1904.5) and New case (1904.6) and Meets criteria in 1904.7-12
Subtitles & TransitionsFOR EXAMPLE…
Did the employee experience an injury or illness?
Is the injury or illness work-related?
Is the injury or illness a new case?
Does the injury or illness meet the general criteriaor the application to specific cases?
RECORD THE INJURY OR ILLNESS
YES
YES
YES
YES
NO UPDATE PREVIOUS RECORD
8 ©2006 TEEX
1904.5 Work-Relatedness
Basic requirement: (a) Implementation: (b)
Work environment? At work but not work-related? Significantly aggravated? Pre-existing condition? Travel status? Working at home?
9 ©2006 TEEX
1904.6 New Cases
Basic requirement: No previously recorded similar case, or Recovered completely.
Implementation: Recurrence of chronic illness? First signs/symptoms? Physician advice?
10 ©2006 TEEX
1904.7 Recording Criteria
Basic requirement: results in Death Days away from work Restricted work or job transfer Medical treatment beyond first aid Loss of consciousness Significant diagnosed injury or illness
Implementation / Questions
11 ©2006 TEEX
1904.8 Needlesticks and Sharps
Record if contaminated with Blood or Potentially Infectious Material
Do not record employee’s name
12 ©2006 TEEX
1904.9 Medical Removal
Record medical removals under other OSHA standards
Not if removed voluntarily before overexposure
13 ©2006 TEEX
1904.10 Hearing Loss
Work-related STS in at least 1 ear Total hearing 25 dB above audiometric
zero in same ear(s)
14 ©2006 TEEX
1904.29 Forms
300 Log, 300-A Summary, 301 Incident Report
Equivalent forms Privacy concern cases Voluntary disclosure
15 ©2006 TEEX
1904.30 Multiple Business Establishments
Separate logs if in operation 1 year May combine short-term on one log May keep centrally if promptly updated
and available Each employee linked with an
establishment Record at location of occurrence
16 ©2006 TEEX
1904.31 Covered Employees
All on payroll, any status Non-payroll employees if supervised
day to day Owner/partners not included
17 ©2006 TEEX
1904.32 Annual Summary
Review at end of calendar year Certify and post annual summary 300-A or equivalent form
18 ©2006 TEEX
1904.33 Retention and Updating
Save all forms for 5 years Update for new discoveries or changes
1904.34: Transfer to new owner
19 ©2006 TEEX
1904.35 Employee Involvement
Inform each employee of how to report Provide employees limited access to
records
1904.36 Prohibition against discrimination
20 ©2006 TEEX
Equivalent systems
1904.37 State recordkeeping regulations
1904.38 Variances from recordkeeping rule for alternative system
21 ©2006 TEEX
1904.39 Reporting fatalities and multiple hospitalizations
Orally report within 8 hours of death or hospitalization of 3 employees
22 ©2006 TEEX
Providing records to government
1904.40 Provide within 4 hours or authorized government representative request
1904.41 Return annual survey form if received
1904.42 Return BLS survey form if received