recognition adobe sessions may 2009 session 1: student recognition records on scis and clams
TRANSCRIPT
![Page 1: Recognition Adobe Sessions May 2009 Session 1: Student Recognition Records on SCIS and CLAMS](https://reader036.vdocuments.us/reader036/viewer/2022062422/56649ef65503460f94c0a0ac/html5/thumbnails/1.jpg)
Recognition Adobe Sessions May 2009Session 1: Student Recognition Records on SCIS and CLAMS
![Page 2: Recognition Adobe Sessions May 2009 Session 1: Student Recognition Records on SCIS and CLAMS](https://reader036.vdocuments.us/reader036/viewer/2022062422/56649ef65503460f94c0a0ac/html5/thumbnails/2.jpg)
Background to SCIS
• Created in 1990• All paper records back to 1973 entered on SCIS
for students and courses• Microfiche copies maintained for earlier records,
obtainable from TAFE Central Student Services (Cheryl Rochford)
• SCIS = Student Course Information System• SIS = Student Information System• CIS = Course Information System
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Interface between SCIS and CLAMS
• CLAMS was created at least 10 years after SCIS
• Primary CLAMS unit/ module enrolment, attendance and result information is entered by teachers
• All Recognition results are entered by Campus Student Services
• Recognition results entered on SIS upload to CLAMS only if an enrolment already exists in CLAMS for the unit or module
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Chronology of CLAMS Entries
• A student is enrolled in CLAMS in a unit
• Recognition is then processed for that unit
• R will appear in the Result column
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Example of R entry
![Page 6: Recognition Adobe Sessions May 2009 Session 1: Student Recognition Records on SCIS and CLAMS](https://reader036.vdocuments.us/reader036/viewer/2022062422/56649ef65503460f94c0a0ac/html5/thumbnails/6.jpg)
Viewing all Recognition in a
course
• Students can gain recognition at any time, or have results in their course from a previous year
• You should view their full record on SIS by using the SIS icon in CLAMS
• Select the student from the class list and click on the face icon
• The TAFE Enrolment Search Screen for that student will appear
• Select the current course
![Page 7: Recognition Adobe Sessions May 2009 Session 1: Student Recognition Records on SCIS and CLAMS](https://reader036.vdocuments.us/reader036/viewer/2022062422/56649ef65503460f94c0a0ac/html5/thumbnails/7.jpg)
Moving from CLAMS to SIS record
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View of the Recognition record
![Page 9: Recognition Adobe Sessions May 2009 Session 1: Student Recognition Records on SCIS and CLAMS](https://reader036.vdocuments.us/reader036/viewer/2022062422/56649ef65503460f94c0a0ac/html5/thumbnails/9.jpg)
Amending the CLAMS enrolment
• It is possible to inadvertently enrol a student in a unit even though Recognition has already been granted
• The Recognition already entered will NOT upload to the later enrolment on CLAMS
• You should un-enrol the student from the unit if you know they have gained Recognition already.
• HOWEVER, if the student has attended class for a period of time and has participated in learning, even though Recognition has been granted, you need to enter a result, WN. This is the true result for the attendance, and is important for insurance and possible legal obligations.
![Page 10: Recognition Adobe Sessions May 2009 Session 1: Student Recognition Records on SCIS and CLAMS](https://reader036.vdocuments.us/reader036/viewer/2022062422/56649ef65503460f94c0a0ac/html5/thumbnails/10.jpg)
100% Recognition
• You do NOT need to create a CLAMS roll if you are processing 100% Recognition
• The yellow and purple forms add the results to the student’s enrolment
• The student must have a course enrolment.
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The problem of MY results
• If you do create a CLAMS roll, and the Recognition process may go over the end of the calendar year
• Avoid using MY results, which relate only to the current calendar year
• If Recognition is not finalised by the end of the calendar year, either unenrol the student, or lodge a Not Approved form.
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Not approved Recognition
• Not approved recognition still attracts ASH.
• Lodge forms with No shown as the outcome
• Make it clear by highlighting or note attached that a NO Outcome is on the form
• The No outcome is NOT visible on SIS
![Page 13: Recognition Adobe Sessions May 2009 Session 1: Student Recognition Records on SCIS and CLAMS](https://reader036.vdocuments.us/reader036/viewer/2022062422/56649ef65503460f94c0a0ac/html5/thumbnails/13.jpg)
What current entries may appear for Recognition?
• All recognition will be at the end of the student’s record• N = Non=standard Exemption (yellow form)• S = Standard exemption (purple form)• M = Mutual Recognition (purple form)• T = TAFE Exemption (equivalence with no result transfer)• P C = Pass by Credit Transfer (with result), • C C = Credit by Credit Transfer (with result)• D C = Distinction by Credit Transfer (with result)• P Q = Pass by Equivalence (different unit with result)• C Q = Credit by Equivalence (different unit with result)• D Q = Distinction by Equivalence (different unit with result)
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Older Recognition Entries
• Advanced Standing Arrangements were created around 1999
• Prior to this, from 1990, Equivalence existed.
• Equivalence entries look different and still exist in some older records.
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Example of old equivalence record
![Page 16: Recognition Adobe Sessions May 2009 Session 1: Student Recognition Records on SCIS and CLAMS](https://reader036.vdocuments.us/reader036/viewer/2022062422/56649ef65503460f94c0a0ac/html5/thumbnails/16.jpg)
Changes to reporting of results
• Change took place in the 1990s in records with A, B, C results
• A became Distinction,
• B became Credit,
• C became Pass
• Old transcripts with A, B, C cannot be reproduced unless they are on microfiche
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100% Recognition – needs manual
completion
![Page 18: Recognition Adobe Sessions May 2009 Session 1: Student Recognition Records on SCIS and CLAMS](https://reader036.vdocuments.us/reader036/viewer/2022062422/56649ef65503460f94c0a0ac/html5/thumbnails/18.jpg)
How to manually complete
• You will need to ask your campus administration office to manually complete the student.
• They need to change the Payment Parameters to show 100% Recognition
• Then completion can take place