recap shelving facility research collections and preservation consortium
TRANSCRIPT
ReCAP Shelving Facility
Research Collections and Preservation Consortium
The RECAP Consortium Members
• Columbia University
• The New York Public Library
• Princeton University
ReCAP Location
ReCAP Aerial View
ReCAP Phase 1
• Capacity 7.5 million items
• 3 modules with high density shelving
• Film vault (color and acetate film)
• Processing center (accession &retrieval)
• High density shelving by size & barcode
Shelving Modules3Modules (Phase 1)
Each module
• 70 feet X 210 feet
• 2.5 million items
• 6 aisles of high density shelving
• Set points at 50oF / 35%RH
• Wet sprinkler system
Film Vault
• 1,000 square feet
• Three aisles of shelving
• Set points at 35o / 25%RH
• Color and acetate film
Processing Center• 20,000 square feet
• Processing center includes– 7 Size sorting stations– 3 Data entry stations– 3 Verification stations– Refile / Reshelving– Electronic Document Delivery
• Tray making room
• 3 Truck docks / 2 Van docks
Office Area
• Reading Room (Onsite Consultation) for 8 people
• Conference Room for 12 people
• Offices and Open Office Areas
Phase 1 + Module 4
Processing Center / Office Area / Loading Area
February 2001
Film Vault Set points at 35o / 25%RH
Module 2 - Super Flat Floor
ReCAP Facility January 2002
ReCAP Processing Center & Modules
Processing Center
Module 1:Order Pickers and Shelving
Module 1 Shelving Aisle
Columbia Load-in
• During first 6 years – 2.5 Million items
• During the first 3 years– Approximately 70,000 items per
month
Services
• Next business day delivery
– To library circulation desks by 12 noon
• Electronic document delivery
– on the Web
• Shared access among member collections
• On-site consultation in reading room
Transportation for Accession
• Columbia and The New York Public Library will be cooperating on transportation for accession.– In approximately 2 week blocks of
time
– Clancy-Cullen will provide the moving service
Requesting Items
Regular Mode Requesting• Link in CLIO to Columbia’s ReCAP
Request System• Patron/Staff member places online
request• Request automatically transmitted to
ReCAP• Request processed at ReCAP
Delivery to Columbia Libraries
• Bohren’s provides Courier Service• ReCAP Courier delivers totes to CUL
Shipping & Receiving • Deliveries to Individual Libraries by
CUL Shipping & Receiving staff, guaranteed by 12 noon.
• Separate delivery to Columbia Law School
Circulation Workflow
Circulation staff in Each Library • Check tote manifest
• Charge items to Offsite pseudo-patron
• Scan book barcode for cunix form (patron email notification & print request data)
• Check manifest & Insert printout in book
• Apply ReCAP sticker to spine of item
• Put volumes on hold shelf.
Ideas for Future Activities
• Extending shared access to collections through BorrowDirect
• Collaborative collection development initiatives
• Preservation and conservation activities
• Digitizing projects
Anticipated Development by 20309 Modules
Full Development 15 Modules
ReCAP Shelving Facility
Research Collections and Preservation Consortium