PrePrepPre-Prep & Questions for Production ManagementProduction AnalysisPreliminary Prop ListWhere will we rehearse?Are their other events scheduled for the same space. If so, when?Do I need to reserve the space, or does Prd MgtNeed to request tables & chairs?Location of first rehearsalWho will set up the roomWill entire production team be there?Any meetings scheduled for before 1st reh?Get actor contact infoPre-existing actor conflicts we know about?Who are equity/non-equityWho are from out of town?Anyone on show new to the Theater?Get director contact infoConflicts?Have they worked here before?Design/production team contactsAnyone new to the Theater?Schedule for Playwright in rehearsalsHow much input will they haveWho will handle script changesReview Equity Rulebook/confirm hoursAny exceptions to rules in the rider?Check kit contents & refresh supplies as neededWho is the ASM?Are they an intern or resident, or just here for the show?How many hours are they contracted to be in rehearsals?Will they run the show?Additional run crew for the show?Get contact info/schedule meeting for before or during prep week

&C&"Berlin Sans FB,Bold"&14Pre-Production Checklist

PrepWeekPrep Week To-DoSign contractTour buildingnote janitor's closetnote light switchesVIPs in attendance?note water coolersnote bathroomsRehearsal running & show maintenance budget?Keys & ID CardsGet Codes, as needed, for:copiers & printersComputer log-on & accessdoorsphonesGet SM & Deputy PacketsGet scale ground plansmall ground plan for blocking pagesset model? Can we keep it for rehearsals?Proof scheduleWithin daily & weekly hourly max?reserve rehearsal spacedistribute draft for proofing & review to PM, Dir, etcreserve tables & chairs?note other events scheduled for space; check weeklyWhat does production mgt. need for actor packets?Final version of contact sheets?Will they issue performance calendar, or should IProp Listdistribute to designersPull Reh. PropsPull Reh. FurnitureLabel props & furnitureCostume ListCostume sketches and renderings?Contact costume designer re: measurements & fittingsPull costumes & label themPull/locate music standsCharacter/Scene breakdownTape out setcreate spike chartwhere is spike & gaff kept?mark crossovers/sightless/entrance ramps or stairsglo or safety tape s neededroom for prop tables?chairs offstage/on deck for actorsBinder divider tabs & labels for my bookPunch script, into bookLocation of 1st Reh & room set uphospitality?VIPs in attendance?What does Prd. Mgt. Need you to do/say during 1st reh intros?Where can actors leave their coats & bagsCreate & distribute 1st reh. Agenda if neededReview emergency procedures w/ Prd. Mgtwhere are fire exits & fire extinguishers?Building security; names & numbers?sick actors/actor emergencieschain of command for emergenciesCheck 1st Aid kitstock mini 1st aid kitice packs?Theater/show logo for paperwork?Rehearsal hotline accessSound eqt for rehearsals?sound designer re: rehearsal CDWater Pitcherswater mugs/cupsCoffee Makercoffee mugs/cupsextension cordbuy filtersbuy coffeeteasugar/sweet n' low/creamerhot water maker?stirrers/strawsPaper towelstissueshot/cold cupsbox of spoons/forks/knivesEnter email address in email addy bookCreate email distribution list for Rehearsal reportsStore designer/actor numbers in cell phonecontact lists for home & bookcreate wallet cards of contact infoGet word version of script?Rehearsal Report TemplatePerformance Report TemplateLine Notes formScript to bookBlocking pagesEquity ballots: check rules and create questions. Insert in actor pkts.Run Time DocRehearsal in progress (cell phones off ) signDaily call doc?Daily scheduling checklist?Call Boardheadersequity infoprop probscost probscontactscalendarworkers comp numbers/emergency infosign-in sheetscomp request formsPreliminary run sheetPrelim pre-show checklistsCreate actor info sheet (ASM, too)save emergency info when receivedValuables folders: create them.location for storing valuablesProcedures for script updates?Create blank cutlist formsBook a master scriptFirst rehearsal agendaCall Actors & design team to remind of first rehearsalFight captain?Dressing room assignments/signs if differentStarsCheck air freshenerCheck TPCheck soapschedule cleaningstrash canstissuesMonitor general schedule for other events in space before/after us

&C&"Berlin Sans FB,Bold"&14Pre-Production Checklist&RPage &P of &N

Director QsQuestions for the DirectorScheduling preferencesdays you are out of town/have classes/etcpreferred time of daywhat do you want to accomplish on the first dayHow long will you be at the table?What do you want set up for the first day of "real" rehhow specific in props and costumesHow you like reh room set upneed table or mx stand?Break preferences?Want a countdown to breaks?Challenges you anticipateMost helpful thing I can do for you?Would having PC open in rehearsals bother you?Have you worked with these actors/designers before?Thoughts about the playwright and how you'll work togetherThoughts about design of the showthings you love/are excited about with this showAny questions I can answer for you?