performance at work: ways to get the right things done

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Co-Branding Logo Here © Copyright 2014 Mastering Workplace Performance Presented by: Jason W. Womack, MEd, MA [email protected] - email (805) 798-1362 - mobile

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© Copyright 2014

Mastering Workplace Performance

Presented by:Jason W. Womack, MEd, MA

[email protected] - email

(805) 798-1362 - mobile

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© Copyright 2014

Mastering Workplace Performance

a workshop based on the book: Your Best Just Got Better

Be More Organized Manage Priorities Help the Team

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Ideal Days• What words come to mind when you think of an “Ideal Day”?

>Who is around? What happens? Where do you go? What activity are you a part of?

• What do people around you consider an Ideal Day?

>Observe, Listen, Ask

“An analyst can add a lot of value to a team if they can keep track of important info, such as about clients, or transactions, or news.”

Email: [email protected] !

Mobile: 805 - 798 - 1362

www.wmck.co/gs6august

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Focusing on “Ideal Days”• NOT wishful thinking.

>IS directed focus.

• NOT impossible.

>ARE already doing it.

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“Be More Organized.”

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“Manage Priorities.”

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“Help the Team.”

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How would Leadership define “Success” for your position 6 months from now? (February ’15)

Analysts have a portfolio of tasks and deadlines… …and usually no one other person (other than the analyst themselves) knows ALL they are juggling.

What is a good system or framework or set of ways in which analysts can keep track of deadlines, and work with their manager to prioritize all the different things they are being asked.

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Science of Performance

Ziegarnik Effect Confirmation Bias Cognitive Dissonance

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Economics

of Performance

Pareto Principle Supply / Demand

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Common Senseof Performance

Time Management

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Common Senseof Performance

Time ManagementFOCUS

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Please circle words/phrases that would impact (positively OR negatively) your “Ideal Days”

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3

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Let’s assume you sleep/rest 7 hours a day ~ 7 hours X 4 = 28 !Let’s assume you are “spontaneous” 2 hours a day ~ 2 hours X 4 = 8 !You are now left with about 60 blocks of 15 minutes each day !You’re AT your desk ### of those... !1. Are you as effective as possible with those? 2. Do you have enough time to get everything done?

3. !

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Let’s assume you sleep/rest 7 hours a day ~ 7 hours X 4 = 28 !Let’s assume you are “spontaneous” 2 hours a day ~ 2 hours X 4 = 8 !You now have 60 blocks of 15 minutes each day !You’re AT your desk ### of those... !1. Are you as effective as possible with those? 2. Do you have enough time to get everything done?

3. What could you do with 2-4 extra 15-minute blocks every day? !!!!!!

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What will you do with 2-4 “freed up” blocks of 15 minutes each day?

________________________________________________________ ____________________________ ____________________________

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There are 2 main ways to approach your work

Maximize a multi-modal approach to work when it’s time to plan out what you do.

• Nouns: Vision, Objective, Overview, End Result

• Verbs: Tasks, Delegated Activities, Follow up

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Pages 14-17

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To: [email protected]

Subject: chapter 1

!

(I’ll send you a PDF of that chapter, with that section.)

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Your current workload/workflow

• Within 4-6 weeks: what will you need to be better at?

> Research, Projects, Presentations, Conferences, Events

• The next 9-12 months: what are you already planning for?

> Nouns: Who, Where, When

> Verbs: What, How

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Please continue adding to page 5

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The 4 Most Limited Resources (Discuss how they affect your productivity)

Time Energy Focus Ecosystem

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The Four Most Limited Resources Time

Time Energy Focus Ecosystem

• 96 x 15 minutes = 1 day • Work = 40+ (15-minute blocks) • Distractions = 100+ • Identify the maximum productive blocks

• 1. • 2. • 3. • 4. • 5. • Etc

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The Four Most Limited Resources Energy

Time Energy Focus Ecosystem

• Energy Management • Mental energy

• Stamina • Power • Will to win

• Physical energy • Rest • Fuel • Hydration

!

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The Four Most Limited Resources Focus

Time Energy Focus Ecosystem

• What can you hold your focus on? • What distracts you? • Where does time disappear? • What do you need to practice on? • Who do you know that does it well?

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The Four Most Limited Resources Ecosystem (systems, tools, colleagues)

Time Energy Focus Ecosystem

• Over the past 72 hours… • Historically (through university) • Where do other people work?*

*working=doing their BEST work

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Effective Email Management

• Use smart EMAIL "Etiquette".

• When you create a new email message, you can increase the POWER of that message by using all the fields to your greatest advantage.

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www.wmck.co/gs6august and…send an email

To: [email protected]

cc: yourself

Subject: email tips

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Page 20

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http://wmck.co/gs6august

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Practice Makes _______________

• Behavioral psychology has proven an action that has been repeated will become normalized.

> When you wake up, what is the first thing you review?

> On the commute, what do you do/review?

> On your way to the office, where do you stop/go?

> During the day…

> On your way home from the office…

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Two Inventories

What takes up your time, energy and focus by mid-morning most work days? !____________________________ ____________________________ ____________________________ ____________________________ !What tools, systems, technology, gear do you use during the work-day? !____________________________ ____________________________ ____________________________ ____________________________

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Ch. 6

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What will you do with 2-4 “freed up” blocks of 15 minutes each day?

________________________________________________________ ____________________________ ____________________________

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At My Best When…

The most powerful self-management tool I know of.

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“I am at my best when…”

1. __________________________________________ 2. __________________________________________ 3. __________________________________________ 4. __________________________________________ 5. __________________________________________ 6. __________________________________________ 7. __________________________________________ 8. __________________________________________

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For 7 ways to save time every day

To: [email protected] Subject: email tips

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•Maximize make the best use of

• Interruptions stop the continuous progress

•Agendaa list of items to be discussed

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Weekly Debrief / Weekly Decompress

• Weekly Debrief (or weekly review)

> Time to update the system, clean up, add to and reprioritize your “lists” (time management system)

• Weekly Decompress

> Time to learn from last week and forecast into next week.

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The Weekly Decompression

1. Recent Accomplishments

2. Clarify the Distractions

3. Upcoming and Past Events

4. Update "MITs", "Ideal Days" and "At My Best When…" Inventories

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Co-Branding Logo Here

© Copyright 2014

Mastering Workplace Performance

Presented by:Jason W. Womack, MEd, MA

[email protected] - email

(805) 798-1362 - mobile