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RDA and Rare Books Cataloguing at the University

of EdinburghRDA & Rare Materials, 6th November 2015

Alasdair MacDonald, Metadata Co-ordinator Elizabeth Quarmby Lawrence, Assistant Rare Books

Librarian

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• Centralised Metadata Team

• Focus on new acquisitions and hidden collections

• 290,000 items in need of cataloguer attention

• Contributions to ESTC

Image: Elizabeth Quarmby Lawrence

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RDA Implementation 2014

• Establish principles for when to use DCRM(B)/RDA for rare books

• Begin using RDA forms for name AAPs

• Staff training and new documentation

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Authority control: Changes to personal names AACR2 RDA

Single dates for persons born before 1900

Use abbreviations: b. (birth) and d. (death)

Record hyphenated dates indicating year of birth or death. Examples: 1895- (birth) ; -1895 (death)

Approximate dates Use abbreviation: ca. Use “approximately” Example: approximately 1895

Centuries and months Use abbreviations: cent. and standard AACR2 abbreviations for months

Use “century” and record names of months in full. Examples: 19th century ; 1895 September 9

Dates of activity Use abbreviation: fl. Use “active” Example: active 1895-1900

ǂc qualifiers (title, etc.) Record titles or other associated words without parentheses only if found on the chief source of information. Example: Smith, John, ǂcDr.

In addition to recording titles or other information found on the chief source, ǂc qualifiers may be used for conflict resolution to record an occupation or role, which may be sourced from reference material. In these cases, parentheses should be used with no punctuation preceding the ǂc subfield delimiter. Example: Smith, John ǂc(Biologist)

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Authority control: Changes to collected works

Shakespeare, William, ǂd 1564-1616. ǂt Works. ǂf 2008

Shakespeare, William, ǂd 1564-1616. ǂt Works. ǂk Selections. ǂf 2009

Shakespeare, William, ǂd 1564-1616. ǂt Plays. ǂk Selections ǂs (Modern Library (Firm))

Shakespeare, William, ǂd 1564-1616. ǂt Plays. ǂk Selections. ǂl Portuguese

Image: https://www.flickr.com/photos/albertogp123/5843032561

Copyright: Alberto G

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Relators for roles ($e)100 1_ $aSlugge-Bayte, Primrose,$eauthor, $eillustrator.

245 10 $aSpringtime rhymes :$bpoems in memory of Heliotrope Slugge-Bayte /$cby Primrose and Petunia Slugge-Bayte ; with illustrations by Primrose Slugge-Bayte and photography by Vision Unlimited; edited by Joan Silver.

700 1_ $aSlugge-Bayte, Petunia,$eauthor.710 2_ $aVision Unlimited,$eillustrator.700 1_ $aSlugge-Bayte, Heliotrope,$ededicatee.700 1_ $aSilver, Joan,$d1952-$eeditor.

Adapted from the Bodleian Libraries RDA transfer training

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Families• RDA allows access points for families as authors,

illustrators, dedicatees, etc.X00 3_ $aSlugge-Bayte (Family),$eauthor.700 3_ $aMcSlugg (Clan),$ededicatee.

• 1st indicator is 3.• There is always a ‘family-type’ term in parentheses.• They may also be qualified by associated dates, place or

prominent family member.• THEY ARE NOT FOR SUBJECT USE! Compare:sh 86000793: $aAsher familyn 2011079793: $aAsher (Family :$cWorcester, Mass.)

Adapted from the Bodleian Libraries RDA transfer training

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Dialogue du Royaume, Malk. 36

Images: Elizabeth Quarmby Lawrence

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10Image: "Kimbolton Castle 01" by Graham Taylor. Licensed under CC BY-SA 2.0 via Commons - https://commons.wikimedia.org/wiki/File:Kimbolton_Castle_01.jpg#/media/File:Kimbolton_Castle_01.jpg

Kimbolton Castle, home of the Dukes of Manchester, 1615-1950

110 2 $aKimbolton Castle (Kimbolton, Cambridgeshire, England)

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Montagu (Family : 1615-1950 : Kimbolton, Cambridgeshire, England)

Image: https://openclipart.org/detail/172471/crocodile by Frankes