RDA 5th Plenary Program and Organizing Committee Kick-Off

Meeting

November 25, 2014

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RDA/US is funded by a grant from the National Science Foundation

Welcome and Introductions Organizing Committee

Roles and Responsibilities Expectations

Program Committee Roles and Responsibilities Expectations

Time Line Agenda Shell Other Items Lessons from Previous Plenaries Q&A

Agenda

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RDA/US is funded by a grant from the National Science Foundation

Kathy Fontaine – Chair Yolanda Meleco - US Communications Lead Jamie Lupo-Petta - RDA/US Logistics Lead Susan Rathbun - SDSC Local Organizing Lead Matt Burdetsky - Conference Planning Lead Timea Biro - Web Registration Lead Hilary Hanahoe - Secretariat Liaison Rainer Stotzka - Scheduling Lead

Organizing Committee

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RDA/US is funded by a grant from the National Science Foundation

Ensure your role is fulfilled (not necessarily do it yourself….) Attend regular telecons to report progress.

November 25, 3pm Eastern - Joint kick-off meeting for Organizing and Program Committees Webinar

December 9, 11 am Eastern - telecons from here on out December 23, 11am Eastern January 6, 11am Eastern January 20, 11am Eastern January 27, 11am Eastern February 3, 11am Eastern February 10, 11am Eastern February 17, 11am Eastern February 24, 11am Eastern March 3, 11am Eastern March 24, 11am Eastern - lessons-learned tag-up

P5 Planning Tag-Up (for both OC and PC members) https://global.gotomeeting.com/join/485931685

Roles and Responsibilities

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RDA/US is funded by a grant from the National Science Foundation

Kathy Fontaine - Chair Fran Berman - Keynote Speakers and Sponsors Juan Bicarregui - OAB Ingrid Dillo - P4 Continuity Hilary Hanahoe - RDA Plenary Communications and European Scholars Program Fotis Karagiannis  - OAB and IT Stefanie Kethers - RDA Australia Inna Kouper - US Scholars Program Candice Lanius - RDA For Newcomers and Scholars Program Yolanda Meleco - RDA/US Communications Mike Norman - SDSC Welcome Mark Parsons  - Council and RDAC Herman Stehouwer- Adoption Day Walter Stewart – OAB Rainer Stotzka - TAB and Break-out Sessions TBA - P6 Continuity

Program Committee

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RDA/US is funded by a grant from the National Science Foundation

Ensure your area meeting requirements are covered. Gather them, pass them to one of us in the OC (preferably Rainer) Make sure you get times, logistics, meeting size, AV, content, speaker,

etc requirements

Maximize participation in your groups/regions/areas. Look at the program overall for continuity, consistency,

adherence to RDA principles. Telecon January 8 (tbc) to discuss overall program in

advance of TAB presentation. Also attend as many of the Planning telecons as your schedule permits

PC Roles and Responsibilities

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RDA/US is funded by a grant from the National Science Foundation

November 19, 2014: Publish Call for P5 Sessions December 15, 2014: Call for P5 Session closes January 15, 2015: TAB review of session scheduling January 26, 2015: Notification of acceptance February 9, 2015: Final program published March 7-12, 2015: Pre-P5, P5, and Post-P5 activities in

San Diego

Time Line

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RDA/US is funded by a grant from the National Science Foundation

Need a co-chair for the PC Need someone on the PC to be aware of collocated

meetings The ones I know about so far, dates and locations still TBD

12th WDS Scientific Committee Meeting – tentatively March 6 – 8 at SIO PASIG – tentatively March 12 and 13 at UCSD BioCADDIE – still in planning stages

Other Items

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RDA/US is funded by a grant from the National Science Foundation

March 7 – RDA Leadership Strategic Planning session (follow-on from post P4 meeting)

March 8 – Adoption Day activities and SDSC tour March 9 – Plenary and break-outs all day; evening

reception March 10 – Plenary and break-outs all day; evening

social March 11 – Plenary and break-outs all day March 12 – available for post P5 organizational group

meetings, etc

Agenda Shell

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RDA/US is funded by a grant from the National Science Foundation

Ingrid Dillo – P4 Others?

Lessons from Earlier Plenaries

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RDA/US is funded by a grant from the National Science Foundation

Questions?

Plenary 5 link is up on rd-alliance.org

Q&A