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RBYC GENERAL COMMITTEE

MEETING PAPERS & REPORTS

Monday 27th May 2019

1 General Committee Minutes May 2019 3

2 Sailing Committee Minutes 9

3 Club Captain report & information 12

4 Marina Managers report 15

5 Marina Report - May 19 17

6 Membership Summary 18

7 Cruising Minutes 19

8 Iceberger Minutes 21

ROYAL BRIGHTON YACHT CLUB INC. ABN 24 768 210 467 | 253 Esplanade, Middle Brighton, Victoria 3186 Australia

PO Box 74, Middle Brighton, Victoria 3186 Australia T + 61 3 9592 3092 E [email protected] W www.rbyc.org.au

GENERAL COMMITTEE MINUTES

Monday 27th May 2019, 7PM Committee Room

▪ PRESENT: Paul Pascoe, Brett Heath, Niesje Hees, Peter Coleman, Jim Leckey, Cath Hurley,

Marnie Irving, Peter Strain, Paul Jenkins, Peter Demura, Steve Ingram

▪ APOLOGIES: NIL

▪ PREVIOUS MINUTES:

True and accurate record

MOVED: Paul Jenkins SECONDED: Peter Strain CARRIED

MATTERS ARISING:

Buoyed Up/ Auxiliary – Hannah attended the Auxiliary meeting on Sunday 26th May where the

Buoyed Up program was discussed further. It was requested that Hannah communicate to the

members of the General Committee that further investigation and planning is required around

the delivery of the program and a new subcommittee is to be formed. Therefore there will be

no request at present for donations from members when renewal forms are sent out.

Accounts – Both Peter Demura and Hannah highlighted the need to further reduce any

unnecessary spending. Due to low cash flow over end of May and June, funds are stretched

presently. This should correct in July with member renewals.

Hannah also explained that, whilst the restaurant is reducing in sales slightly due to the colder

weather, it is not in fact operating at a loss. Events/Functions remain the key area of focus for

the winter months, as this is where the catering margins reduce.

Driveway - Hannah to present positives/negatives for establishing a circular driveway at the

front of the building.

Volunteer Program - Kate Jenkins has agreed to help source volunteers for upcoming regattas.

Has previous experience and knows the roles that need to be filled.



Start Tower – Peter Strain is still looking for a suitable contractor to provide a quotation for

work.

▪ CORRESPONDENCE:

▪ Wayne Foster – solar proposal

▪ Shobhit – solar proposals

Two proposals: 100kWatt and 80KWatt system.

100kWatt - $2k per month for four years and would save approximately $23k power costs.

Today a power auditor visited the club to have a look round. She could see immediate savings. Auditor

to provide a quotation for audit of power used and where savings could be made. It was noted that

most of the lights in the building are not LEDs, even in the new restaurant build.

▪ Phil Bedlington – placement of gym equipment

▪ John Mooney/Louise Bricknell – placement of gym equipment

Note to be sent back to Phil Bedlington indicating that Matrix had reviewed the layout and were happy

with the location of the equipment noting that equipment was suitably placed within the confines of

the space available.

▪ FINANCE REPORT – PETER DEMURA

Catering margins have fallen, which, as discussed, is due in part to the cooler weather. However,

Hannah did note that last week was very busy event-wise and margins will improve, which

demonstrates the importance of functions. The weather at the weekend was also good, and the

restaurant was busy.

YTD net loss exceeds budget, and therefore a greater loss than budgeted is expected for the year.

Audit is underway. Hannah and Peter Demura are meeting the new auditors at the club on 3rd June for

initial discussions.

Peter asked for suggestions as to potential members of the Finance Sub-committee. Peter Strain

offered to join the Sub-Committee.



Debentures – no interest entitlement. Face value to be paid out - $20 per voucher, $60 in total. This

has been communicated to claimant.

▪ GENERAL MANAGER’S REPORT Taken as read

Hannah once again asked the General Committee to support the upcoming Winter Wine evenings and

Presentation Night.

Comedy Night is now sold out. This event is not being run by the club, rather a venue only booking.

David Brooks has hired the venue to hold the show.

▪ MARINA MANAGER’S REPORT Taken as read

▪ CATERING REPORT Taken as read

Error on figures for Presentation Night to be amended.

Cadet function is function from old events calendar. To be removed.

▪ SAILING MINUTES

▪ Club Captain’s Sailing Report/Pacer Report

See attached report

It was felt by the majority of General Committee that RBYC cannot justify keeping 6 Pacers for one

school. Boats are getting damaged. External coaches are not reporting damages.

ACTION: Club Captain and Dom to meet with and advise Brighton Grammar

of the Club’s position on Pacers and to pursue extension of a School’s

Racing training program based on use of Quests and with Club

contracted coaches.

PJ

It was agreed that when using RBYC boats there cannot be external coaches. Coaches must be from

RBYC so that greater control over how boats are treated/maintained is possible.



▪ Congratulations to Ladies team for winning Commodore’s Challenge. Brett Heath

commented that the Sydney National Sailing League was very beneficial to their

training and skills and definitely helped them in competition at SYC.

▪ Opportunities Open Day (8 September) has had interest – 5 positive responses to

invite to date.

▪ MEMBERSHIP REPORTS Taken as read

Steve Ingram pointed out that membership direction needs to build into the strategy plan.

General Committee discussed the potential pathway for social members to learn to sail. Committee

members were surprised but pleased about the increase in the number of social members. This is

obviously a key area of membership base, which needs to be developed further. Paul Jenkins

suggested talking to social members to find out what they want from Club and inviting them to the

club to facilitate these discussions.

Brett Heath commented that having a properly manned sailing office encourages new members. On

many occasions he has seen the boys talking to parents at sailing courses and converting them to

members.

▪ CRUISING GROUP MINUTES Taken as read

Very successful Cruising Group dinner, approximately 60 people in attendance. Comment was made

that these dinners would appeal to lots of different members and not just cruising members. More

encouragement is needed to make others not in the cruising group aware they are most welcome to

attend.

Music evening in October. Swing/jazz band with dancing.

▪ ICEBERGER MINUTES Taken as read

ACTION: Follow up re Open Day and iceberger participation.

PS

There was a request to have the EPA water quality shown on RBYC’s website



▪ FUTURE CAPITAL FUND TRUSTEES

Plan is for the following:

1. Trustees to be confirmed

2. A brochure to be designed

3. Discussion at AGM

▪ GENERAL BUSINESS

▪ Volunteers program

There is concern over numbers for upcoming regattas.

Need to engage volunteers.

Etchells association is happy to contribute 5% of Nationals and States regatta entry fees in

advance, premised on being used for volunteer training. See last meeting notes.

ACTION: Send invoice. Create budget code. HC

▪ New cool-room & walk-in freezer room submission

Full support to put new cool-room and freezer in budget for next financial year.

▪ Peter Strain - Lease application for Parks Victoria has been submitted.

▪ Peter Strain - Soil testing has been done for dredging. DEWLP feedback. Need coastal

management permit. Hope to undertake the dredging in August

▪ Cath Hurley – entries are being completed for Yacht Club of the Year, Discover Sailing &

Disabled Sailor of the Year, and George Mac Regatta for sustainability award.

▪ Peter Coleman and Jim Leckey - Assets and Maintenance. Talking to Bill Farley around

maintenance.

▪ Peter Coleman – suggest that 40 year members pay 50% and 50 year members pay 25%. Can

submit motion at AGM. Would be introduced over time of approx. 5 years.

▪ Steve Ingram - Strategy – 90 responses to date.

High response points: 11 responses 25th April, 5 per day for 5 days, 25 on May 25th after Don

Warner emailed Icebergers. Will close at end of month.

ACTION: Follow up with Cruising and OTB. PS/ BH



▪ Incident – reported to management. Handled professionally by staff and management.

Volunteer from another club.

MEETING CLOSED: 10.00PM NEXT MEETING: 24th June 7pm

Minutes - RBYC Sailing Sub Committee

Meeting Date Tuesday 7 May, 2019 at 7:00pm.

Meeting Venue RBYC Committee Room

Attendance Paul Jenkins (CC), John Spencer, Murray Cowdell, Brett Heath, Dom Jackson Paul Pascoe (item 3.1 only)

Apologies Marnie Irving, Simon Tedstone, Paul Jenkins, Denis McConnell

Item Topic Support Paper

Action By Complete Date

1.0 OPENING - Paul Jenkins

2.0 MINUTES

2.1 Moved that the minutes of the previous meeting be adopted. Carried.

3.0 MATTERS ARISING

3.1 • National Sailing League Wrap up – great success at the event. 8th overall, 3rd Youth. There are discussions regarding a similar movement in Victoria. Proposal put forward by mark Turnbull for club to have 3 boats. Other funding options being discussed.

• China – GM and Commodore visited the Qingdao training centre. Looking for additional support and opportunity for RBYC to assist with their training programs, and for Qingdao to send sailors to RBYC for training.

3.2 • Sail Melbourne International agreement – Host club agreement signed for the 2020 event. Dom provided a report from the first race management committee meeting. Event will ll be different to previous years, with courses split up amongst a number of venues due to world championships here for the ‘Summer of Sailing’. Expect two courses to be run out of Brighton, with circa130 boats. RBYC will be responsible for 1 course, but is continuing to seek a partnering arrangement with another club.

3.3 • Rescue Boat Working Group Terms of Reference – Terms of Reference and team composition approved. Murray provided May update to the Sailing Committee. Sailing Office to resend the needs analysis to be updated as necessary, including additional programs to be identified. New contract for Suzuki engines to be first discussed on Thursday with Rescue Boat Working Group members and Sailing Office.

SP DJ

3.4 • Emergency Response Scenario – John Spencer discussed with David Axup. September Table top exercise. 90 minutes in total. Needs to put in the volunteer training calendar as an event, when generated. Proposed Saturday morning in September (21st).

3.5 • Additional race courses – Peter Austin has provided updated courses. To be added into the Sailing Instructions, and changes advised to competitors.

4.0 CREW MATCHING/RACE MANAGEMENT TEAM MEMBERS INITIATIVE

- GC has supported the notion of not continuing with the Australian Sailing Discover Sailing day, but to run targeted club info days, Combine with junior & youth, whole club info day. Advertise to parents, boot campers etc. Club Captain to catch up with sailing office to initiate promotions.

Sailing Committee is always open to suggestions. Need to identify a volunteer coordinator that can assist. Can we run another volunteer debrief/Race Management team growth brainstorm session. Cath Hurley to facilitate the session. Aim to run at the end of June. Paul Jenkins to approach Cath.

PJ

5.0 2019-2020 CALENDAR - Suggested to make changes to the Brighton Championships Passage races and Artemis

Pursuit fleet, - Lady Nelson changes to race format. Race based on distance discussed. - Etchells Short course coached racing in December. - OTB committee discussion. Friday evening suits our Senior OTB racing group. Alternating

Friday Night short course racing, with Sunday racing. - Saturday’s calendar discussion moved to 9am. Dom to send out updated calendar, and updated

invitation to working group.

DJ

6.0 ANY OTHER BUSINESS

6.1 - Keelboat Conversations 29th of May Rules session. Advertising to appear in this week’s newsletter. Language to include ‘strongly encourage’ the keelboat owners and crew to attend.

6.2 - Head Coach support of keelboats Discussion with sailing office to identify opportunities

6.3 - Potential winter VIODA program at RBYC Usually attend a program at Albert Park lake but are unable to currently as the water level is too low. Sailing Committee supported pursuing this opportunity.

6.4 - 2024/25 505 Worlds Club has been approached to gauge interest in hosting the 505 worlds in summer 24/25. Committee agreed to remain interested in the event assuming January 25, without commitment. Concerned about how far out we are booking ourselves. Potential that a RBYC supported class may want to book that period. Dom to pass on interest to 505 class representatives.

DJ

6.5 - Club Laser ‘Blacky’ We have one club laser on our records. It is in fair/poor condition, and insured by the Club. Unsure of its origin, possibly a Krystal donation. Sailing Office keen to pass on to club member, program participant, thereby removing from club responsibility. Committee agreed that, once origin determined, to pass on to a program participant at nominal cost.

Meeting closed at 9:40 pm

Next Meeting 11 June 2019

FUTURE MEETINGS COMMITTEE FOCUS AREAS

11 June 2019 Sailing Committee

9 July 2019 Sailing Committee

13 August 2019 Sailing Committee

10 September 2019 Sailing Committee

8 October 2019 Sailing Committee

12 November 2019 Sailing Committee

10 December 2019 Sailing Committee

2019 MEMBERS

Chairman: Paul Jenkins [email protected] Simon Tedstone [email protected]

Denis McConnell [email protected] Paul Jenkins [email protected]

Murray Cowdell [email protected] Brett Heath [email protected]

Dom Jackson [email protected] John Spencer [email protected]

Marni Irving [email protected]

2017 OTHERS AS REQUIRED

Gary Davison [email protected] Francesco Battaglini [email protected]

Adrian Finglas [email protected] Jim Leckey [email protected]

mailto:[email protected]













Club Captain Sailing Report May 2019

• See separate Minutes of Sailing Committee meeting held on 7 May.

• Preparation of the Sailing calendar for the 2019/2020 season is well advanced, with the intention

to circulate a “final” draft to the RBYC sailing community in the near future.

• Further to discussion at last GC meeting, invites have been issued to a target audience of parents

and keelboat boot campers to attend an information session on 8 September on opportunities

for participation in Club activities.

• RBYC’s girls’ team was victorious at SYC’s Commodore’s Challenge on 19 April, placing 1st in all 6

races.

• RBYC owned Pacers: at last GC meeting, a request was made for further information on strategy

re the Club owned Pacers. Please see the attached information paper prepared by the Sailing

Office, including a recommendation to retain the 6 Pacers. Club Captain supports the

recommendation based on:

- Contribution to local community

- Expected break-even economics

GC support for the recommendation is requested

Attachment

RBYC Pacer Report 21/5/19

As we move into the off season and begin to review club assets, below is some information regarding the

club Pacers:

- Currently used exclusively by Brighton Grammar school for their teams racing training.

- Current hire income is equal to $4,160 per term. Hired for terms 4 and 1, equaling $8,320.

- Additional $320 per session outside term hire (currently occurring in May as they are training for

National championships)

- Pacers are made up of 3 older Smackwater boats and 3 newer Jim French boats.

- Boats did not receive any contracted maintenance work prior to the start of the 2018/19 season.

- Estimate from MB Marine Services for contracted maintenance to fix incurred damage of approx.

$5000.

- Current estimated sell value between $15,000-$20,000.

- After contracted maintenance, estimated sell value $20,000-$25,000.

Sailing Manager Opinion:

- Over the last 2-3 seasons, the Club has been building on its community relationships with BGS

and others. Brighton Grammar have increased their participation at RBYC, with additional ‘learn

to sail’ activities for their year 9 group. Risk them moving activities to another club that has

Pacers if we sell.

- While Pacers are the Schools racing class of choice, it is worthwhile keeping for these training

activities.

- Financially the fees cover the maintenance costs. Fees have been frozen for two years, suggest

an increase in fees.

- While the term fees are a single fee, the additional sessions add up (expect 4 x $320 for May).

Boats can be stored on the hardstand (recently cleaned areas) without impacting other

members/expected new arrivals.

Discover Sailing / Open Days – is there a better way of gaining members / sailors / volunteers?

Background

Sailing at RBYC is facing strategic challenges in respect of:

- Ageing and declining numbers of volunteers - Low levels of boat participation in sailing events -

To date, focus has been on increasing membership, which, if successful, should also assist in

improvements in these areas of strategic concern.

Key areas in the drive for increased membership have been:

- continuous development of an outstanding junior / youth OTB program, including encouragement of high-performance programs based at RBYC

- participation in Australian Sailing promoted Discover Sailing Day and RBYC promoted Open Day (not to be confused with Opening Day).

Over recent years Discover Sailing and Open Day appear to have merged into one, and, indeed, dropped

off the calendar entirely in the current 18-19 season. The Open Day event, in the past, was supported by

advertising in local media and letter drops etc, as access to the Club (with its high front fence and rear

repair yard / no developed beach path etc) was not open to the public in the way it is now.

Way forward

• Yachting Australia has a national Discover Sailing Day in their program for Sunday 10 November (a regular Junior / Youth program day at RBYC). In the past this event and/or our Open Day event comprised opportunities for the public to enjoy keelboat rides / “pirate ship” rides / (I think) Pacer or Quest rides / face painting etc. The event is very staff / volunteer intensive, and does not provide focused access to guests who might actually want to get involved in our Club and sailing activities. It is therefore recommended that we do not participate in the Discover Sailing Day.

• Instead, it is recommended that RBYC plans a more focused event, targeting an audience that has already expressed interest in our Club and sailing activities. This initial target audience comprises:

- Parents of all junior and youth program participants - Parents of all Tacker program participants - Parents of all Schools Sailing parents - All participants from last year’s “Keelboat bootcamp” program

This group could be invited (with RSVP) to come to the Club on a pre-season Sunday:

- Probably max of 40 people - Coffee session presentations, probably in small groups, of the Club’s activities

/ opportunities for involvement in sailing either actively or volunteering, and access to training.

- Tour of the Club’s facilities / sailing infrastructure and equipment etc - Ride on a keelboat (could be part of a Sunday Rally event) and/or Quest

• This targeted event is in line with the concept underlying a State grant application being pulled together by Niesje, but achieving the grant should not be a pre-condition for running this event.

253 THE ESPLANADE,

MIDDLE BRIGHTON, 3186,

VICTORIA.

Postal Address:

P.O. Box 74,

Middle Brighton, 3186

Telephone: 9592 3092

ROYAL BRIGHTON YACHT CLUB INC.

Marina Occupancy Report –May 2019 Date: 23/05/19

Prepared by: Tom Jenkins – Marina and Operations Manager

See other page PDF report for detailed occupancy figures. Summary of occupancy is below.

Occupancy:

Marina: 170 / 230 = 73.91%

Hardstand: 59 / 60 = 98.33%

OTB 112/134 = 83.58%

Combined: 341 / 424 = 80.42%

Power Boats: 16.09% (37 / 230)

Club Owned Pen Vacancies:

• 10M: 28

• 12M : 20

• 13M: 2

• 15M: 1

• 18M: 1

Total: 52

Casual Revenue: $3,370.00

• Outstanding Marina Revenue as of 30.04.2019: $30,159.46.

• Approximately $20,000.00 of this is not a concern as regular payments are being made by the

relevant members to bring their balance down to zero imminently.

• The critical figure we are watching is $10,710.00.

• $7,196.00 of this $10,710.00 is owed by 1 member.

• The remaining $3,514.00 is owed by 2 other members.

• We are in contact with these 3 members constantly, however regularly payments are not

always being made.

• If this money is not received in a reasonable time, they will be referred to the debt collectors.

• Therefore, the percentage of people whose marina payments we are not completely happy

with at this stage is 1.76%.

Marina

• 4 new boats this month. 2 x 10m pen sailing vessels, 1 x 10m pen powerboat and 1 x 18m

pen sailing vessels.

• Gordon in 502 had some lines taken from his pen. First reported loss of equipment in several

months but will monitor and make sure presence of staff is noticeable.

• Attenuator works approved, Whitt Marine to start in July, however, will give us some days

before then if possible.

• Seabin Proposal – please see separate paper.

Hardstand

• 1 new Etchell.

• First aid cabinet now installed next to marina gangway. New first aid grab bag has been

removed by someone and in its place is an old hard shell first aid case. Despite this, I still am

recommending removing the combination lock. It appears many members still cannot

remember the combination, and in an emergency, this would be a major delay to response

times.

Yard

• Just to clarify, last month’s slight occupancy dip had no effect on revenue. Fees were billed

upfront at the start of the year. People simply move boats around during the winter months

etc.

• Yard will be very full shortly, particularly for June. VIODA are running the first month of their

winter program out of RBYC as Albert Park Lake is currently not full enough to sail. The

Wazps are also running training out of RBYC for winter and several more boats will arrive.

Kind Regards,

Tom Jenkins

Month: May-19

OTB Hardstand Marina Combined Available Occupied Total Vacant Club Vacant Owned Vacant

Occupancy 83.58% 98.33% 73.91% 80.42% 424 341 83 75 8

Size Club Owned Occupied Occ % Mem Owned Occupied Occ % Total Pens Total Occ Total Occ % Total Vacant Club Owned

10M 79 51 65.00% 17 15 88.24% 96 66 68.75% 28

12M 56 36 64.29% 18 16 88.89% 74 52 70.27% 20

13M 7 5 71.43% 0 0 0.00% 7 5 71.43% 2

15M 18 17 94.44% 17 14 82.35% 35 31 88.57% 1

18M 10 9 90.00% 8 7 87.50% 18 16 88.89% 1

170 118 69.41% 60 52 86.67% 230 170 73.91% 52

Undercroft JS Lawn / Yard Hardstand Total of 134 Totals Vacant Yachts Multi Hulls Power Boats

Total Pens 30 27 51 4 112 230 60 130 3 37

Occupancy 75.00% 90.00% 85.00% 100.00% 83.58% 100.00% 26.09% 56.52% 1.30% 16.09%

Dragon Etchell Other Rescue Container Vacant Total of 60

Occupied 6 24 9 13 7 1 59

Ratio % 10.00% 40.00% 15.00% 21.67% 11.67% 1.67% 98.33%

Overview - Marina / Hardstand / Undercroft

Marina Boat Types

Hardstand

Marina

OTB Dinghy Storage

Vacant26%

Yachts57%

Multi Hulls1%

Power Boats16%

MarinaUnderc

roft27%

JS24%

Lawn / Yard45%

Hardstand4%

UndercroftDragon

10%

Etchell40%

Other15%

Rescue22%

Container11%

Vacant2% Hardstand

SUMMARY Membership Report - as at MAY 2019

TRANSFERS Beg

inn

ing

of

Tra

nsf

er IN

Tra

nsf

er O

UT

NE

W

Res

ign

/ S

tru

ck o

ff/d

ecea

sed

/No

n R

enew

al

En

d o

f

Var

ian

ce

April May

Senior 335 1 336 1

Senior family 92 92 0

Senior Special 16 16 0

40 Year 12 12 0

50 Year 42 42 0

60 Year + 38 38 0

Honorary Life 6 6 0

Country 15 1 1 15 0

Absentee 39 39 0

TOTAL (Voting) 595 596 0

Crew 159 1 3 157 -2

Crew Plus 20 1 21 1

Youth U18 164 2 162 -2

Youth U25 61 4 57 -4

Student Adult 11 11 0

Intermediate 18-29 12 12

Gym 73 3 76 3

Social 206 1 2 205 -1

Social extra 64 64 0

Junior Family 29 29 0

Iceberger 74 74 0

Suspended 0 0 0

TPI 3 3 0

Sponsors-Social 4 4 0

TOTAL (Non-Voting) 880 875 -4

TOTAL 1475 1471

RBYC Cruising Committee Minutes – 7th May, 2019 Page 1

MINUTES OF RBYC CRUISING COMMITTEE MEETING

HELD AT THE CLUBHOUSE ON Tuesday, 7th May, 2019 at 7.30pm.

PRESENT: P. Strain (Chairperson), R. Smith, J. Collins, P. Jenkins (Kathleen B), R.Walker

APOLOGIES: B. Burns, R. Hurrell, W. Merritt, P. Merritt, D Pollard

MINUTES: Of meeting held on 2nd April, 2019 were confirmed as circulated.

CORRESPONDENCE: In/Out Grant Dunoon – Outline for June Presentation

Professor Dustin Marshall – PS - Confirmation and summary of

Presentation in May

Terry Frankham and Craig Walton – Invitation to give a presentation

on VDL 2019

In Paul Jenkins (Kathleen B) Agenda items for the meeting from the

Sailing Committee.

Paul Jenkins (Kathleen B) – Safetrx App

RBYC Membership – New member Robert Boyd – no boat attached

Out Paul and Angela Woodman - Thankyou

FINANCE: Current Account Balance - $43,795.01

GENERAL BUSINESS:

1. Report on April 12th Forum Dinner – Paul and Angela Woodman – Sailing the East Coast

with special reference to the Clarence River and Lizard Island. The presentation to a great

attendance of 73 people was interesting. The meal of chicken was good. Pai has asked us to

remind people to state dietary requirements when booking in the week before the dinner to

give catering time for alternatives.

2. Report on Easter Weekend Cruise – 19th-22nd April – Weather was great for a sail to

Geelong in a gentle northerly, with some boats stopping at Portarlington on the way and a sail

back in a southerly. 6 boats/13 people attended. Attendees appreciated the hospitality of

RGYC.

3. Newsletter – Barbara has newsletter ready to go as soon as forthcoming events are finalised

at this meeting. She has thanked everyone for their timely contributions. Next newsletter is to

go out in the week beginning 10th June so contributions need to be sent to Barbara well before

then.

4. Forum Dinner Meeting –May 17th – Professor Dustin Marshall – Issues in Marine

Environments. PS will meet and greet and organise computer needs. RS to send reminder

email to members to book.

5. Future Meetings - June 21st – Grant Dunoon – Melbourne to Osaka

July 19th – Peter Hackett – Adventure in Tasmania on his trailer-sailer.

August 16th – Terry Frankham and Craig Walton – VDL-C 2019

pencilled in.

6. End of month Cruise – 25th/26th May – RS to be the contact person. She will appoint a

coordinator when she sees who expresses interest in going.

7. Frostbite Cruise – Sunday 7th July – RS to contact Melbourne City Marina

RBYC Cruising Committee Minutes – 7th May, 2019 Page 2

8. Celtic Festival – June long weekend – 8-10th June – Birubi is sailing across and inviting

any other boats to join them. It’s a Privilege is also going. PS to be contact person for anyone

else who is interested and wants further information.

9. Music Night – October 18th – We discussed meal options and whether to keep the usual 3

course meal. RS to contact RBYC catering to find out some options and the accompanying

costs. It was suggested that ticket prices be cheaper than past years ie $75-$80 depending on

catering costs and possibly subsidise the band from cruising funds. Dress Code to be Cocktail

as per Vogue Australia ie Men: Jacket/Shirt and Tie, Woman: Dress. PJ to put a teaser on our

Facebook page.

10. Stars and Compass – Already have one entry in. BS to send out an errata to correct mistake

found by the first entry.

11. Chairmans Report – There will be no changes to membership rates in the next year except

the Gym. Membership numbers are improving including numbers of social members.

Discover Sailing day is under discussion.

12. Club Calendar – PJ – Sailing committee are working on the club calendar and need our

dates. The two possible weekends in December for the Hardstand Christmas Party clash with

two sailing events (George Mac and Finn Gold Cup) being held at RBYC where the carparks

will be out of use to members. As we need cars secure overnight and need to transport BYO

everything for the evening it was decided to have the Hardstand Christmas Party on Saturday

30th November. We wondered if this will be an issue in future years or will Cruising be able

to have access to the carpark for one weekend in December in other years? The other dates

were agreed upon as per the distributed calendar and have been forwarded to the sailing

committee.

13. Sailing Committee Report – Safety – PJ - Sailing committee will be introducing an app for

racing boats to sign on their crew each race and will then be able to cross check membership.

They are looking at ways to tighten up safety on boats and monitor compliance.

Implications for Cruising: Cruise in Company is the skippers own decision. The information

evening for the Bass Strait Cruise in Company advises use of the Cat 3 checklist as our

minimum recommended safety requirement. This may be a good topic for a Forum Dinner.

14. Cruiser of the Year/ Most Improved Cruiser of the Year – Nominations are being called

for from the committee and will be decided at the June meeting.

15. New Committee Member – We need to start thinking about a new committee member to

replace DP.

NEXT MEETING: Tuesday, June 4th, 2019 at 7.30pm.

MEETING CLOSED: 9.26pm

Chairman: _________________________________ Secretary: ____________________________

Date: _____________________________________ Date: ________________________________

Brighton Icebergers

1

ICEBERGER SUBCOMMITTEE MEETING MINUTES

Minutes of meeting of the Iceberger Subcommittee held on Monday 29th April 2019 @ Royal Brighton Yacht Club

COMMITTEE

MEMBERS PRESENT

Keith Badger (KB), Ingilby Dickson (ID), Don Warner (DW), Peter Strain

(PS), Ross Macdowell (RM), Alistair Purvey (AP), Jenny Vran (JV),

Absent: Michael Bruce, Peter Grose

OPENING OF THE

MEETING The meeting opened at 6:05 pm and was chaired by KB.

MINUTES OF

PREVIOUS MEETING

Issues arising from previous meeting

• KB has prepared a draft governance charter for Icebergers which is being considered by the GC. Action: GC

• Most sub-committee members have completed the on-line ‘Play by the Rules’ courses. Action: those who haven’t yet completed the course to do so.

• AP/KB advised that our 2019 Beyond Blues event was very successful, with $10,000.00 being raised for this very worthy charity. Well done to the Beyond Blues organizing group.

• EPA alerts on the club’s website need to be organized. Action: MB to check with Francesco

• Merchandise: awaiting survey responses from swimmers before more bathers are ordered. There are still about 10 pairs of bathers remaining which are on sale at the club office. PG is checking possible suppliers for apparel other than bathers. Action: PG

AGENDA ITEM 1

Welcome to new sub-committee member(s) to replace Libby O’Farrell

• Libby was sincerely thanked for her contributions to the Iceberger sub-committee since 2016. The meeting welcomed Jenny Vran as a potential replacement. We hope that Jenny will agree to join us and Suzy Calley has also offered to be a part of the sub-committee. Our group agreed that we would like two females on the sub-committee to better reflect our overall membership.

AGENDA ITEM 2

Update from Peter Strain

• Coastal processes talk by Gerry Byrne on 16/4. Peter reported that the talk given by Gerry was so informative, the club’s cruising group is hoping to get him back as a guest speaker at one of their monthly forum dinners. Apparently about 210,000 tons of sand enters Port Phillip Bay each year

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but only 50,000 tons leaves the bay. We also thank Greg Kemp for organizing to have Gerry come to the club.

• Peter also confirmed that General Committee has approved a ‘Swim Pass’ for newcomers to assess whether an Iceberger membership is what they are seeking. Details to be finalised, will keep Icebergers informed.

AGENDA ITEM 3

Upcoming Events

• 11th May: Heavyweight Swim and Chef of the Channel Swim 4 pm. Action: PG + Ted Baillieu & Robbie Robertson. Spectators are invited to attend these events which will be followed by a presentation and drinks at the club.

• 12th July – RBYC Presentation dinner. Icebergers have been invited to attend and hand out awards if we wish. Full details about the night to be circulated soon by the club.

AGENDA ITEM 4

Other Business

• Use of our facilities by visiting interstate swimmers: there was much discussion about this issue after the events of last Sunday when numerous interstate swimmers made use of our change facilities, (including the passageway) and sauna to get changed/warm up. ID suggested that we need to draft a policy to cover the trips to Melbourne by interstate swimmers coming to do English Channel qualifying swims (which are usually restricted to 1-2 weekends in autumn). Generally, the meeting felt that we should try to accommodate these interstate swimmers where possible, but not to the detriment of our own members being able to find space in the changeroom. DW suggested that in future, subject to RBYC approval, they are advised that they may use the changerooms, but not between 7 – 9 am and not to leave belongings in there throughout the day. Action: committee to liaise with Hannah regarding a policy and then contact the interstate head coach. Policy to also include local groups who may wish to visit including any charges which may apply.

• AP raised the issue of inviting guest swimmers to the club and asked that we re-iterate that the person inviting needs to be there to swim with the guest. This is very important from a safety perspective. Action: swimmers who invite a guest.

• Maintenance + Food & Beverage Issues: in response to concerns raised about the distinct lack of water pressure in the showers, when multiple people are using the showers, DW said that he has advised Hannah who is having this issue checked. Re concerns about food & beverage matters, JV offered to speak to Hannah if issues are raised. Action: DW & JV

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• Trivia Night: DW was thanked by Peter Strain and the sub-committee for running another successful trivia night for both Yachties and Icebergers last Friday.

CLOSE There being no further business, the meeting closed at 7:20 pm.

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