1

RASHTRIYA ISPAT NIGAM LIMITED

VISAKHAPATNAM STEEL PLANT

MARKETING DEPARTMENT

2nd

FLOOR, 1-AJC BOSE ROAD

KOLKATA-700020

PHONE No: +91 33 22821970/1868 /40033804 FAX No. : +91 33 22827896

OPEN TENDER NOTIFICATION

Tender No. RO-EAST/KOL/2013-14/HW-001 dtd 28/03/2014

Sealed tenders are invited for supply of Laptops & Laser Printers

Last date & time for receipt of Tender is 14/04/2014 by 1530 HRS(IST)

Tenderers who are interested can download the tender documents from RINL Website:

www.vizagsteel.com and submit their offer before 14/04/2014, 1530 Hrs (IST) with requisite

documents. Tender documents can also be collected By Hand from RINL’s Marketing Office,

Kolkata

The bidder should refer to RINL’s website regularly for any corrigendum.

- RM-East/Kolkata

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RASHTRIYA ISPAT NIGAM LIMITED

VISAKHAPATNAM STEEL PLANT

(A Government of India Enterprise)

INDEX

Invitation for Tender No. RO-EAST/KOL/2013-14/HW-001 dtd 28/03/2014

for supply of Laptops & Laser Printers

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Part No. Description No. of pages Page Nos

-----------------------------------------------------------------------------------------------------------------

Notice of invitation to Tender 2 3 - 4

Annexure -I Technical Specification of Laptops & 2 5 - 6

Laser Printers

Annexure - II Instructions to Tenderers 4 7- 10

Annexure - III Proforma of Price Bid 1 11

Annexure - IV Check List 1 12

Annexure - V Letter of Authority from established Manufacturer 1 13

Annexure – VI General Conditions of Acceptance to Tender 2 14-15

(Total: 16 pages)

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RASHTRIYA ISPAT NIGAM LIMITED

VISAKHAPATNAM STEEL PLANT

KOLKATA - 700020, INDIA

Tel: +91 33 22821970/1868 /40033804 Fax: +91 33 22827896

OPEN TENDER NOTICE FOR SUPPLY OF LAPTOPS & LASER-PRINTERS

INVITATION TO TENDER NO. RO-EAST/KOL/2013-14/HW-001 dtd 28/03/2014

1.0 NOTICE INVITING TENDERS FOR SUPPLY OF LAPTOPS and LASER-PRINTERS 1.1 Rashtriya Ispat Nigam Limited (RINL), Visakhapatnam Steel Plant (VSP), hereinafter

referred to as PURCHASER, hereby invites tenders from Indigenous suppliers only for

supply of LAPTOPS and LASER-PRINTERS, confirming to Technical specifications at

Annexure -I of tender documents.

1.2 QUANTITY: The PURCHASER intends to purchase 05 LAPTOPS & 15 LASERJET

PRINTERS, confirming to Technical specifications at Annexure-I of tender documents.

1.3 Make of the ITEMS:

1.3.1 Laptops : HP/Lenovo/Dell

1.3.2 Laser Printers: HP/Samsung

1.4 DELIVERY: The delivery should be completed within 10 days from the date of award of

supply contract.

1.4.1 VSP Reserves the right to reject offers not meeting VSP’s Schedule /to consider offer with

best delivery schedule(s)

1.5 INSTALLATION: Once the material is delivered at the Purchaser’s location the

installation of the machines (Laptops and Laser Printers) have to be furnished within the

above said period of 10 days. Installation will mean unpacking the machines, installation of

softwares, and establishment of connectivity (LAN etc.) followed by final satisfactory

functioning of machines as authenticated by the authorized person available at the

installation location.

1.6 Tenderers should submit their tenders in two parts:

Part-A: Techno-Commercial Bid and

Part-B: Price Bid 1.6.1 A Proforma as given in Annxexure -III of the Tender Documents is prescribed for Part- B

: Price Bid. All the tenderers are advised to submit their Part-B: Price Bid only in the

prescribed proforma. Any other terms and conditions other than the price mentioned in the

price bid shall not be taken into consideration.

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1.7.0 BID MONEY/EMD:

1.7.1 Each tender shall be considered only if Bid money in Indian Rupees by means of either a

Demand Draft or Pay Order drawn on any Scheduled Bank in favour of Rashtriya Ispat Nigam

Ltd. Payable at Kolkata for an amount Rs 10000 /- ( Rupees Ten Thousand only ) is

submitted along with Part-A: Techno-commercial Bid.

1.7.2 Tenders received without the EMD / Bid Money of requisite value will be summarily

rejected. Bid money shall not accrue interest.

1.8 Tenders will be accepted up to 1530 Hrs. (IST) on 14/04/2014. Techno-Commercial part of

the Tender (Part-A) will be opened immediately in the presence of the Tenderers or

Authorised Representatives of the Tenderers, who may choose to be present. The date and

time of price bid opening shall be intimated separately to technically and commercially

acceptable tenderers. Price Bids (Part-B) of those Tenderers who have been Techno-

Commercially accepted shall be opened in the presence of the Tenderers or Authorised

Representatives of the Tenderers who may choose to be present.

1.8.1 Tenders submitted against NIT/Tender shall not be returned in case the tender opening date

is extended / postponed. Tenderers desirous to modify their offer/terms may submit their

revised/supplementary offer(s) within the extended TOD, by clearly stating the extent of

updation done to their original offer. The employer reserves the right to open the original

offer along with revised offer(s)

1.9 All the tenders shall be evaluated on the basis of landed Net of CENVAT / VAT .

1.10 Tenderers should carefully go through the ITT (Instructions to Tenderers) given at

Annexure II and Tender submitted should be in confirmation of the same.

1.11 Tenderers should drop the Tenders duly completed in all respect in the Tender Drop Box

placed at RINL’s Marketing office located at:

Rashtriya Ispat Nigam Limited

Visakhapatnam Steel Plant

2nd

Floor, 1- AJC Bose Road

Kolkata-700020

1.12 Notwithstanding anything specified in this Tender Document, RINL, in his sole

discretion, unconditionally and without having to assign any reason, reserves to

himself the rights:

a) To accept or reject the lowest tender or any other tender or all the tenders;

b) To accept any tender in full or in part;

c) To reject the offers not conforming to the tender terms and conditions.

REGIONAL MANAGER(EAST)

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(ANNEXURE -I TO TENDER No. RO-EAST/KOL/2013-14/HW-001 dtd 28/03/2014)

TECHNICAL SPECIFICATION OF IT HARDWARE.

1. Heavy Duty Laser Printers (A4 size) with networking and duplex (MONO)

A. Specifications:

Parameter Parameter Parameter

Number Name Value

1. Resolution (in dpi) Mono 1200x1200 or above

2. Paper size A4

3. Print Speed in PPM 32 or above

(A4 size)

4. Connectivity Hi-Speed USB 2.0; Host USB;

10/100/1000 Gigabit networking

5. Duplexing Automatic two side printing

6. Warranty All peripherals will be covered by onsite warranty for a

period of 3 (three) years from the date of installation

/commissioning or 37 months from the date of receipt and

acceptance by RINL whichever is earlier.

7. Make HP / Samsung

8. Duty Cycle 50000 or more page per month

9. Processor 800 MHz or better

10. RAM 256 MB or more

11. Power Input 220-volt input voltage: 220 to 240 VAC

(+/- 10%, 50/60 Hz (+/- 2 Hz)

12. ePrint capability Yes

B. Special Instruction:

1. All the Printers should be supplied in Factory Sealed boxes with system OEM seal, failing

which the material may be rejected.

2. Letter from OEM on their letter head confirming to warranty as per this tender should be

supplied at the time of supply.

3. OEM should have online 24x7 customer complaint/service support.

4. Supplier should Quote model No. & Part No. and submit complete technical data sheet

long with offers. Without indicating Model No. & Part No., offer will be liable to be

disqualified.

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2. Laptops

A. Specifications:

Parameter Parameter Parameter

Number Name Value

1. Processor Mobile Intel Core i5, 3427U, 2.4 GHz with 3 MB

cache or better

2. Memory 4 GB DDR3-1333 RAM expandable upto 8 GB

3. HDD 500 GB, 5400 rpm (min.) or above SATA

4. Display 14” (35.6 cm) or above (TFT) active Matrix Wide Screen

5. DVD Writer Integrated DVD Writer 8x and Integrated stereo speaker

6. Video controller Integrated Intel HD Graphics

7. Wireless Integrated Wireless Intel 802.11 b/g/n, Integrated Blue tooth

Connectivity

8. Key Board Key Board with Touch Pad

9. Expansion Port 3 USB, 10/100/1000 Ethernet card, RGB or S-Video or

VGA/HDMI, 3 in one card reader, Microphone, stereo Head Phone

10. Operating MS Windows 8 Pro preinstalled & Norton/ McAfee/ e-trust

System & other software, Antivirus Software latest Version

11. Power Supply 230V, 50Hz AC Supply with rechargeable Battery Pack Comprising

of LI-ION battery Suitable for approx. 4 hrs operation complete

12. Carry Case To be provided

13. Chipset & Intel 6 series or higher chipset on DEM Mother board

Motherboard

14. Resolution 1280x768 WXGA or higher

15. Warranty 3 years from the date of installation/ commissioning or 37 months

Terms from the date of receipt and acceptance of the material by RINL

whichever is earlier. However, the Warranty for the battery shall

be one year from the date of acceptance by RINL

16. Audio/Visual DTS Sound+, stereo speakers, single integrated digital Microphone

or dual array microphone on models with HD webcam

17. Make HP/Lenovo / Dell

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(ANNEXURE -II TO TENDER NO. RO-EAST/KOL/2013-14/HW-001 dtd 28/03/2014.)

INSTRUCTIONS TO TENDERERS

1.0 ESTABLISHMENT OF CREDENTIALS OF VENDORS: A tenderer who responds to

this tender , is requested to furnish copies of the following documents separately in a sealed

envelope super scribing “CREDENTIALS” and the ITT REFERENCE OR

ADVERTISED TENDER REFERENCE as the case maybe along with the tender

preferably :

a) Authorization Certificate from the OEM.

b) Excise, sales Tax certificates and copy of PAN Card.

c) List of Purchase orders / contracts executed for any organization for same or similar

items.

Kindly note that the above information is required to assess the credibility of the Vendor..

The Vendor shall produce originals of the above documents for verification, if RINL / VSP

so desires. RINL / VSP’s decision in this regard is final.

2.0 GENERAL INFORMATION / DATA / DOCUMENTS TO BE FURNISHED BY

TENDERERS:

2.1 The tenderers are requested to fill up the check list as at Annexure - IV of the Tender

document.

2.2 The tenderers are requested to submit the letter of authorization from the OEM as per the

Annexure – V.

2.3 In case where RINL/VSP decides to procure the material from one or more sources (only

one offer shall be submitted by companies using same equipment/Facilities/Address) and if

it comes to notice of RINL/VSP at any stage during the finalization of the tender or after

placement of order/execution of the contract that offers have been made by the companies

using same equipment/facilities/address then such offers/orders shall be rejected/cancelled

forthwith and the party(s) shall be blacklisted from all further dealings with RINL/VSP for

a period of 2 years. Bid money/EMD/Security deposit etc if any shall be forfeited. Decision

of RINL/VSP in this regard shall be final and binding.

3.0 SUBMISSION OF OFFERS:

3.1.1 QUOTING OF PRICE(S): The price per Unit quoted should be inclusive of all charges (

applicable taxes , installation & delivery charges etc.) considering the respective VSP

locations ( As mentioned at Annex. VI ). It may be noted that unit price is to be quoted both

in figure and words in the format enclosed at Annexure-III.

3.1.2 VALUE ADDED TAX (VAT): VAT will be effective in the respective States of Eastern

Region ( i.e. West Bengal, Odissa,Bihar). Tenderers should have valid VAT Registration

certificate and shall confirm submission of VAT invoice.

3.2 Tenderer’s Central & State sales Tax, VAT Reg. no etc are to be necessarily indicated in

the offer.

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4.0 TERMS OF PAYMENT:

4.1 100% of the value of each consignment shall be made against submission of bills along

with accepted GARNs (Goods Acceptance / Rejection Note) issued by PURCHASER after

complete installation at respective locations.

4.2 Payment shall be made by NEFT/RTGS mode only.

4.3 The price bid should only contain the price quoted and other financial terms should be

given in the techno-commercial bid and not in any other accompanying documents or

statement.

5.0 VALIDITY OF THE OFFER:

5.1 Each tenderer shall keep his offer firm and valid for acceptance by RINL for a period of 45

(Forty Five) days from the date of openings of tenders.

6.0 BID MONEY/EMD:

6.1 Each tender shall be considered only if Bid money in Indian Rupees by means of a

Demand Draft or Pay Order drawn on any Scheduled Bank and payable to Rashtriya Ispat

Nigam Ltd. at Kolkata for an amount Rs. 10,000/- ( Rupees Ten thousand only) is

submitted along with Part-A: Techno-commercial Bid.

6.2 Tenders received without the EMD / bid Money of requisite value will be summarily

rejected.

6.3 The EMD/ Bid Money must be submitted along with Techno-Commercial Bid (Part-A).

Tenders received without the EMD / Bid Money of requisite value will not be considered

by RINL.

6.4 The EMD / Bid money shall be forfeited:

a) if a Tenderer withdraws or modifies his Bid during the period of Bid validity specified

by the Tenderer.

7.0 OTHER GENERAL POINTS RELATING TO THE PREPARATION /

SUBMISSION / DESPATCH OF THE OFFER:

7.1 The detailed offer together with its enclosures should be submitted as Part-A - Techno-

Commercial Bid in a sealed envelope along with EMD. Part-A should contain all details

on technical specifications, other information/ data/ documents/ confirmations.

Confirmation with regard to information/ data/ documents to be furnished by tenderers as

per Para 1.0 and 2.0 above are also to be enclosed in Part-A.

Part-B: Price Bid should be submitted separately in the prescribed proforma at

Annexure-III to the Tender Documents.

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7.2 Each page of the offer should be numbered consecutively, referring to the total number

of pages comprising the entire offer, at the top right-hand corner of each page.

7.3 Each page of the offer should be signed by the authorized representative of the Tenderer.

7.4 The envelopes containing Part - A & Part-B should be superscripted as:

Part-A: Techno-Commercial Bid,

Part-B: Price Bid.

Then, these two sealed envelopes containing Part-A and Part-B should be placed in another

envelope which should bear, in Block capital letters, superscripting "Tender for supply

for supply of Laptops and Laser Printers, Tender No. RO-EAST/KOL/2013-14/HW-

001 dtd 28/03/2014". 7.5.1 The envelopes referred to in para 7.4 above should be placed in another envelope which

should be addressed to the Regional Manager (East), Rashtriya Ispat Nigam Limited,

Visakhapatnam Steel Plant, 2nd

Floor, 1-AJC Bose Road, Kolkata-700020, West

Bengal, India and should bear in Block Capital Letters the superscription "OFFER IN

RESPONSE TO TENDER NO. RO-EAST/KOL/2013-14/HW-001 dtd 28/03/2014

DUE ON 14/04/2014". This envelope should also be sealed. The name and address of the

Tenderer should be mentioned on this envelope as well.

7.5.2 Tenders will be accepted upto 1530 Hrs (IST), on 14/04/2014. The Techno-Commercial bid

of the tenders shall be opened immediately thereafter in the presence of the tenderers or

authorised representative of the tenderers, who may choose to be present.

7.6.0 Evaluation and rejection of offers

7.6.1 RINL Evaluates technical and commercial acceptable offers on Total cost inclusive of VAT

basis.

7.6.2 Offers which deviates from the vital conditions (as illustrated below) of the tender shall be

rejected.

a. Non submission of complete offers, appending signature on the offer and the prescribed

formats.

b. Receipt of Offers after due date & time .

c. Receipt of offers by E-mail or Fax.

7.7 The price quotations should be given in only in the price format and not in any other

accompanying documents or statement. No revision in the terms and conditions quoted in

the offer will be entertained after the last date and time fixed for receipt of tenders.

8.0 COMPLETENESS OF THE TENDER:

8.1 Each Tenderer should ensure that the aforesaid conditions for submission of offers are duly

complied with. Failure to furnish correct and detailed information as called for will render

the concerned tender liable to rejection.

9.0 PUNITIVE ACTIONS (as per Company Policy) TO BE TAKEN AGAINST

AGENCIES WHO SUBMIT FALSE/FORGED DOCUMENTS TO VSP.

9.1 If it comes to the notice of VSP at any stage from request for enlistment/ tender document

that any of the certificates / documents submitted by applicants for enlistment or by bidders

are found to be false/ fake/ doctored, the party will be debarred from participation in all VSP

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tenders for a period of 2 years including termination of contract, if awarded. EMD/ Security

Deposit etc. if any will be forfeited. The contracting Agency in such cases shall make good

to VSP any loss or damage resulting from such termination.

10.0 Right to reject tenders:

10.1 RINL/VSP does not pledge itself to accept the lowest or any other tender and reserves to

itself the right of accepting the whole or any part of the tender or portion of the quantity

tendered and tenderes shall supply the same at the rate quoted.

11.0 Authorisation

11.1 Representative of the tenderers are required to produce letter of authorization, if they are to

be permitted to attend tender/price bid opening.

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ANNEXURE-III TO TENDER NO. RO-EAST/KOL/2013-14/HW-001 dtd 28/03/2014

PROFORMA FOR PART B: PRICE BID

1. Name of the Tenderer : 2. Address : 3. CST Number : 4. State Sales Tax Number :

Particulars Laptop Laser Printer

Basic Price

(Per Unit)

VAT (@.....%) in Rs

Total Unit Cost in Rs.

Quantity Offered

05 15

Total Cost in Rs.

SIGNATURE OF THE PARTY

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(ANNEXURE-IV TO TENDER NO RO-EAST/KOL/2013-14/HW-001 dtd 28/03//2014)

SEE PARA 2.1 OF INSTRUCTIONS TO TENDERERS

CHECK-LIST TO BE FILLED UP AND SENT ALONG WITH TECHNO -

COMMERCIAL BID – PART-A OF YOUR OFFER

SL. NO.

TENDER TERMS AS REQUIRED BY VSP TO BE

CONFIRME

D BY

PARTY ACCEPTED

/ NOT

ACCEPTED 1 Name and address of the

Tenderer

2 Quantity offered:

a. Laptops (at Kolkata)

b. Laser Printers

05 – All to be delivered at Kolkata

(15 )

– 07 No’s : To be delivered at Kolkata

-- 04 No’s : To be delivered at Patna

-- 04No’s: To be delivered at Bhubaneswar

3 Technical specification To be confirmed as per Annx-I of tender document 4 Delivery schedule To be confirmed as per Para 1.4 & 1.4.1 of Open Tender

Notice

5 Manufacturer To be confirmed as per Para 1.3 ,1.3.1 & 1.3.2 of Open

Tender Notice

6 Payment terms To be confirmed as per Cl. 4.0 of Annx-II of ITT 7 Price Basis To be confirmed as per Cl.3 of Annx-II of ITT 8 EMD / Bid Money To be confirmed as per Cl.6 of Annx-II of ITT 9 Arbitration & Jurisdiction To be confirmed as per Cl 3 of Annx-VI of ITT 10 Other terms and condition of

ITT To confirm acceptance.

……………………………..

Signature and Name of the Tenderer

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(ANNEXURE-V TO TENDER NO RO-EAST/KOL/2013-14/HW-001 dtd 28/03/2014)

LETTER OF AUTHORITY FROM ESTABLISHED MANUFACTURERR OF

(Laptops and Laser Printers)

(See 2.2 of Annexure -II of the Tender Documents)

TO WHOMESOEVER IT MAY CONCERN

We, ................................ a principal manufacturer / distributor of Computer Hardware of

(place)................do hereby authorise M/s.........................(Name and address of Seller) to

make an offer in response to this invitation to tender.

We, ................................ a principal manufacturer of Computer Hardware do hereby

convey our consent to supply Computer Hardware to the tendered specification through

M/s.........................(Name and address of Supplier) as per the terms and conditions of the

tender.

No Company/Firm or individual other than M/s..............is authorised to represent us in

regard to this business against this specific tender. In the event, the offer made by

M/s....................being considered by RINL for acceptance both M/s ..................and

ourselves shall be jointly and severally responsible for the due and timely performance of

the Acceptance to Tender. We hereby extend our full guarantee and warranty for the

goods offered for supply against this Invitation to Tender by the above firm.

Yours faithfully

(NAME)

for & on behalf of M/s.......................

(Signature and Name of Computer Hardware Manufacturer with seal)

Note: This letter of authority should be on the Letter-Head of the and should be signed

by a person competent and having the power of attorney to bind the Computer

Hardware Manufacturer. This letter of authority should be submitted in original along

with Part- A: Techno-commercial bid.

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(ANNEXURE-VI TO TENDER NO. RO-EAST/KOL/2013-14/HW-001 dtd 28/03/2014)

GENERAL CONDITIONS OF ACCEPTANCE TO TENDER

1.0 TERMS OF PAYMENT:

1.1 100% of the value of each consignment shall be made against submission of bills along

with accepted GARNs (Goods Acceptance / Rejection Note) issued by PURCHASER after

complete installation at respective locations.

1.2 Payment shall be made by NEFT/RTGS mode only.

1.3 The price bid should only contain the price quoted and other financial terms should be

given in the techno-commercial bid and not in any other accompanying documents or

statement.

2.0 Particulars and Locations of Delivery of Goods:

2.1 Ordered goods will be delivered at 6 different locations as per the following breakup:

Sr. No.

Location State QUANTITY Total Address Contact Person(s) Laser Printers Laptops

1

Ko

lkata

RO West Bengal

3 2 5 RINL-VSP, 2nd Floor, 1-AJC Bose

Road,Kolkata-700020

Kuldeep Singh Or

Sonu Kumar

BSO West Bengal

2 1 3 RINL-VSP, 2nd Floor, 1-AJC Bose

Road,Kolkata-700020

Kuldeep Singh Or

Sonu Kumar

SYD West Bengal

2 0 2 RINL-VSP Stockyrad, Opp. Jalan Complex Gate No. 1,NH-

6,PO-Argori, Howrah

A K Dutta

2

Bh

ub

anesw

ar

BSO ODISSA 2 1 3 RINL-VSP, IPICOL House, Annexe

Building,2nd Floor, Near

Rupali Square, Janpath,

Bhubaneswar

Bandna Mitra

SYD ODISSA 2 0 2 RINL-VSP Stockyard, Plot

No. 370, Mauza- Atang, Cuttack

Bandna Mitra

3

Patn

a

BSO BIHAR 2 1 3 RINL-VSP, West Canal Boring Road, Patna

Gautam Das

SYD BIHAR 2 0 2 RINL-VSP Stockyrad, PO-

Gadhochak, NH-30,Patna

Gautam Das

Total 15 5 20

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3.0 ARBITRATION AND JURISDICTION:

3.1 All disputes arising out of or in connection with the Acceptance to Tender shall be

finally settled by Arbitration in accordance with the rules of Arbitration of the Indian

Council of Arbitration and the Award made in pursuance thereof shall be binding on the

parties. The Arbitration bench shall give a reasoned award. Cost of arbitration to be

borne by the losing party. The venue of arbitration shall be Kolkata, India and language of

arbitration shall be in English.

4.0 LEGAL INTERPRETATIONS:

4.1 The Acceptance to Tender and the arbitration shall be governed by and construed

according to the laws of India for the time being in force. That in case of any legal

proceedings are instituted against the purchaser, they shall be instituted in the appropriate

Civil Courts of Kolkata and courts of Kolkata only shall have Jurisdiction.

5.0 All the other terms and conditions shall be as per VSP’s Instructions to Tenderers and Tender

Documents for supply of material. ITT for supply of material can be downloaded from VSP

website www.vizagsteel.com.

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