ramo Šendelj dean of faculty of information technology [email protected] financial...
TRANSCRIPT
Support and inclusion of students with disabilities at higher education
institutions in Montenegro – SINC@HE
Ramo ŠendeljDean of Faculty of information technology
Financial aspect of the project
Content
Applied vs Approved project budget Budget breakdown by partner Staff cost Travel and cost of stay Equipment cost Printing and publishing Other cost Co-financing FAQ
Applied budget
Budget breakdown by partner (Applied)Partner Ref. N°
Short name of the organization
Countrycode
TOTAL ELIGIBLE Costs
(€)Staff costs (€) Travel costs
&costs of stay (€) Equipment (€) Printing & Publishing (€) Other costs (€) INDIRECT
COSTS* (€)
1 EL UOM 89.653 47413 22240 9000 11000
2 PL UW 47.413 25145 18768 3500
3 IT UNIMC 47.900 25906 18494 3500
4 UK ARCOLA 40.717 23503 15114 2100
5 SI DSIS 37.604 22390 13214 2000
6 ME UDG 145.152 30944 37208 50500 16600 2000 7900
7 ME UNIM 155.062 32454 37208 50500 21500 5500 7900
8 ME IERK 36.036 13980 20056 2000
9 ME AYDM 30.641 16585 12056 2000
10 ME MIS 10.304 10304 0
TOTAL 640.482 238.320 204.662 101.000 38.100 16.500 41.900
Accepted budget (reduced budget)
Applied vs Accepted budget
Direct cost Applied Accepted Reduction
Staff costs 238.320 229.985 8.335Travel and costs of stay 204.662 194.428 10.234Equipment 101.000 95.950 5.050
Printing and publishing 38.100 38.100 0
Other costs 16.500 16.500 0Indirect costs 41.900 40.247 1.653Total eligible costs 640.482 615.212 25.270
Reviewers recommended Spreading implementation of support services for disabled students to one
more HEI covering western part of Montenegro; Establish institutional framework and regulations to support disability; Professional development, implementation and establishment of web services
for students to support disability; Increasing the number of trained teaching and other staff at HEI in
Montenegro; Provide sustainability trough technical support, staff networking and inter-
university peer support .
Consortium enlargement Institute of information technology (IICT), Podgorica, Montenegro;
◦ Defining support services for integration of students with disabilities at HEIs (WP3). ◦ Development and implementation of web services, establishment support services
and capacity building for students with disabilities (WP4). ◦ Provide web hosting and maintenance even after the project ends. ◦ Promote and disseminate the project trough various online and on-site events.
Faculty of Management (FMHN), Herceg Novi, Montenegro◦ Building capacities to support students with disabilities: WP1-WP5, with the main
role in improvement of institutional framework.◦ Dissemination of project results and initiatives. ◦
Budget breakdown by partner (Applied)
Partner Ref. N°
Short name of the
organization
Countrycode
TOTAL ELIGIBLE
Costs (€)
Staff costs (€)
Travel costs &costs of stay (€)
Equipment (€)
Printing & Publishing
(€)
Other costs (€)
INDIRECT COSTS* (€)
1 EL UOM 86.745 44.217 21.028 9.500 12.0002 PL UW 43.283 23.525 17.558 2.2003 IT UNIMC 42.922 23.538 17.184 2.2004 UK ARCOLA 36.731 21.169 13.762 1.8005 SI DSIS 34.556 19.818 12.738 2.0006 ME UDG 126.804 26.991 28.238 47.975 16.600 2.000 5.0007 ME UNIM 138.813 29.113 28.178 47.975 21.500 5.000 7.0478 ME IERK 34.455 12.615 19.840 2.0009 ME AYDM 28.683 15.105 11.578 2.000
10 ME MIS 10.814 10.814 011 ME IICT 24.302 13.890 6.412 4.00012 ME FMHN 7.098 7.098
TOTAL 615.206 229.981 194.428 95.950 38.100 16.500 40.247
Applied vs Accepted budget
Partner Ref. N°
Short name of the organization
Countrycode
Total applied (€)
Total approved (€) Reduced (€)
1 EL UOM 89.653 86.745 2.9082 PL UW 47.413 43.283 4.1303 IT UNIMC 47.900 42.922 4.9784 UK ARCOLA 40.717 36.731 3.9865 SI DSIS 37.604 34.556 3.0486 ME UDG 145.152 126.804 18.3487 ME UNIM 155.062 138.813 16.2498 ME IERK 36.036 34.455 1.5819 ME AYDM 30.641 28.683 1.95810 ME MIS 10.304 10.814 -51011 ME IICT 24.302 -24.30212 ME FMHN 7.098 -7.098
TOTAL 640.482 615.206 25.276
1. Workplane and workpackages
3. Staff costs
The grant may be used to cover the cost of staff for all beneficiaries when they are performing administrative or academic tasks which are directly necessary to the achievement of the objective of the project.
Public administrations or governmental organizations may not receive funding from the grant for staff cost.
Salaries and fees may not exceed local rates. Staff costs must correspond to the costs incurred by the institutions
comprising actual salaries plus social security charges and other statutory costs.
Non statutory costs are excluded
3. Staff costs
Additional hours will be financed at the normal hourly rate. Staff costs should be calculated on the basis of the task
performed and not on the status of the person. For each person engaged on project is necessary to filled out
staff convention. The staff conventions must be signed by the person concerned,
then signed and stamped by the person responsible in the institution where this person is normally employed.
For staff performing both administrative and academic tasks a separate convention must be signed for each type of activity.
3. Category of staff
Country Manager
Researcher Teacher Trainer
Technical
Administrative
Ellas - EL 280 239 196 152
Poland - PL 130 107 83 61
Italia - IT 568 332 225 187
United Kingdom - UK 412 389 273 197
Slovenia -SI 252 227 183 115
Montenegro-MNE 115 91 55 48
Staff Costs - Maximum eligible daily rates for EU staff and Partner country staff (in EUR) The rates include all taxes and social contributions
Staff costs for activities of work package 1
Deliverable Ref. N°
Country codeShort name of
the organization
Cat.1 Cat. 2Total Staff costs
(€)Number of working days
Salary rate (per day) applied* (€)
Number of working days
Salary rate (per day) applied* (€)
1.1 EL UOM 280.00 10 239.00 2390.001.1 PL UW 130.00 15 107.00 1605.001.1 UK ARCOLA 2 412.00 10 389.00 4714.001.1 ME UDG 115.00 10 91.00 910.001.1 ME UNIM 115.00 10 91.00 910.001.2 PL UW 130.00 15 107.00 1605.001.2 IT UNIMC 568.00 5 332.00 1660.001.2 ME UDG 115.00 10 91.00 910.001.2 ME UNIM 115.00 10 91.00 910.001.3 UK ARCOLA 2 412.00 5 389.00 2769.001.3 ME UDG 115.00 10 91.00 910.001.3 ME UNIM 115.00 10 91.00 910.001.3 EL UOM 280.00 5 239.00 1195.001.3 IT UNIMC 568.00 2 332.00 664.001.3 UK ARCOLA 1 412.00 2 389.00 1190.001.3 ME UDG 115.00 5 91.00 455.001.3 ME UNIM 115.00 5 91.00 455.00
TOTAL 5 139 24162.00
Staff cost for work package 1
Country code Short name of the organization
Cat.1 Cat. 2Total Staff costs
(€)Number of working days
Salary rate (per day) applied*
(€)
Number of working days
Salary rate (per day) applied*
(€)
EL UOM 15 239.00 3585.00PL UW 30 107.00 3210.00UK ARCOLA 5 412.00 17 389.00 8673.00IT UNIMC 7 332.00 2324.00
ME UDG 35 91.00 3185.00ME UNIM 35 91.00 3185.00
TOTAL 5 139 24162.00
Staff cost for activities of work package 2
Deliverable Ref. N° Country code
Short name of the
organization
Cat.1 Cat. 2Total Staff costs (€)Number of
working days
Salary rate (per day)
applied* (€)
Number of working days
Salary rate (per day)
applied* (€)
2.1 EL UOM 280 5 239 1195.002.1 PL UW 130 15 107 1605.002.1 ME UDG 115 10 91 910.002.1 ME UNIM 115 10 91 910.002.2 IT UNIMC 2 568 5 332 2796.002.2 ME UDG 115 10 91 910.002.2 ME UNIM 115 10 91 910.002.3 PL UW 130 15 107 1605.002.3 UK ARCOLA 412 6 389 2334.002.3 ME UDG 115 10 91 910.002.3 ME UNIM 115 10 91 910.00
TOTAL 2 106 14995.00
Staff cost for work package 2
Country code Short name of the organization
Cat.1 Cat. 2Total Staff costs
(€)Number of working days
Salary rate (per day) applied*
(€)
Number of working days
Salary rate (per day) applied*
(€)
EL UOM 5 239 1195.00PL UW 30 107 3210.00IT UNIMC 2 568 5 332 2796.00
UK ARCOLA 6 389 2334.00ME UDG 30 91 2730.00ME UNIM 30 91 2730.00
TOTAL 2 106 14995.00
Staff cost for activities of work package 3
Deliverable Ref. N°
Country codeShort name of
the organization
Cat.1 Cat. 2Total Staff costs
(€)Number of working days
Salary rate (per day) applied* (€)
Number of working days
Salary rate (per day) applied* (€)
3.1 EL UOM 280 5 239 1195.003.1 PL UW 5 130 10 107 1720.003.1 SI DSIS 252 8 227 1816.003.1 ME UDG 115 5 91 455.003.1 ME UNIM 115 9 91 819.003.1 ME IERK 115 10 91 910.003.1 ME AYDM 115 10 91 910.003.1 ME IICT 115 15 91 1365.003.2 PL UW 5 130 15 107 2255.003.2 ME UDG 115 5 91 455.003.2 ME UNIM 115 10 91 910.003.2 ME IERK 115 10 91 910.003.2 ME AYDM 115 10 91 910.003.2 ME IICT 115 15 91 1365.003.3 PL UW 5 130 10 107 1720.003.3 ME UDG 115 10 91 910.003.3 ME UNIM 115 10 91 910.003.3 ME IERK 115 5 91 455.003.3 ME IICT 115 15 91 1365.00
TOTAL 15 187 21355.00
Staff cost for work package 3
Country code Short name of the organization
Cat.1 Cat. 2Total Staff costs
(€)Number of working days
Salary rate (per day) applied*
(€)
Number of working days
Salary rate (per day) applied*
(€)
EL UOM 5 239.00 1195.00PL UW 15 130.00 35 107.00 5695.00SI DSIS 8 227.00 1816.00
ME UDG 20 91.00 1820.00ME UNIM 29 91.00 2639.00ME IERK 25 91.00 2275.00ME AYDM 20 91.00 1820.00ME IICT 45 91.00 4095.00
TOTAL 15 187 21355.00
Staff cost for activities of work package 4 (first year)
Deliverable Ref. N°
Country codeShort name of
the organization
Cat.1 Cat. 2Total Staff costs
(€)Number of working days
Salary rate (per day) applied* (€)
Number of working days
Salary rate (per day) applied* (€)
4.1 EL UOM 6 239 1434.004.1 PL UW 20 107 2140.004.1 IT UNIMC 3 332 996.004.1 UK ARCOLA 3 389 1167.004.1 SI DSIS 10 227 2270.004.1 ME UDG 10 91 910.004.1 ME UNIM 10 91 910.004.1 ME IERK 15 91 1365.004.1 ME AYDM 20 91 1820.004.1 ME IICT 20 91 1820.004.2 PL UW 15 107 1605.004.2 IT UNIMC 5 332 1660.004.2 UK ARCOLA 5 389 1945.004.2 SI DSIS 10 227 2270.004.2 ME UDG 5 91 455.004.2 ME UNIM 5 91 455.004.2 ME IERK 10 91 910.004.2 ME AYDM 10 91 910.004.2 ME IICT 20 91 1820.00
Total 202 26862.00
Staff cost for work package 4 (first year)
Country code Short name of the organization
Cat.1 Cat. 2Total Staff costs
(€)Number of working days
Salary rate (per day) applied*
(€)
Number of working days
Salary rate (per day) applied*
(€)
EL UOM 6 1434.00PL UW 35 3745.00IT UNIMC 8 2656.00UK ARCOLA 8 3112.00SI DSIS 20 4540.00
ME UDG 15 1365.00ME UNIM 15 1365.00ME IERK 25 2275.00ME AYDM 30 2730.00ME IICT 40 3640.00
Total 202 26862.00
4. Travel costs and costs of stay
Travel for research activities cannot be financed from the Tempus grant. ◦ Only people under official contract in the beneficiary institutions may
benefit from the mobility grant. ◦ The following groups of teaching and administrative staff can benefit from
the grant: University teachers and trainers or trainers from other institutions participating in
the project; Administrators, non-teaching university staff or staff from other institutions
participating in the project; Public administrations or governmental organizations .
4. Travel costs and costs of stay
The following are eligible activities : ◦ Teaching/training assignments for Partner Country staff/trainers; ◦ Teaching/training assignments for European Union staff/trainers; ◦ Retraining and update courses for Partner Country staff; ◦ Meetings for management, coordination, planning, monitoring and quality
control activities, carried out in the European Union or Partner Countries participating in the project;
◦ Workshops and visits for dissemination purposes to other parties in the Partner Countries participating in the project (other educational institutions, regional education authorities, business community, institutions);
4. Travel costs and costs of stay
Eligible expenses for staff travel costs Travel costs cover transport at national and international level. Only actual travel costs will be considered eligible.
◦ Costs may be claimed only for travel directly connected to specific and clearly identifiable project-related activities.
◦ Reimbursement is based on real costs, independent of the means of travel chosen (rail, bus, taxi, plane, hire car); beneficiaries are required to use the cheapest means of travel
◦ The travel cost should include all costs and means of travel from the point of departure to the point of arrival (and return).
◦ Expenses for travel by private car (private or company cars), where substantiated and where the price is not excessive, will be refunded as follows: maximum of EUR 0.22 per km ; or the price of a rail or bus (equivalent of a first-class fare for the same distance).
4. Table of travel costs (in €)
TOFROM
EL PL IT UK SI ME
EL - 350 300 350 300 300
PL 350 - 300 350 350 350
IT 300 350 - 350 300 320
UK 350 350 300 - 350 350
SI 300 350 300 350 - 300
ME 300 350 320 350 300 -
4. Travle costs and costs Cost of stay cover:
◦ subsistence, accommodation, local and public transport such as bus and taxi, personal or optional health insurance etc.
4. Travel costs and costs of stay
Supporting documents Individual mobility reports together with all copies of travel
tickets, boarding passes, invoices, receipts. The aim of the supporting documentation is to demonstrate the
actual cost of the travel and the fact that the trip actually took place.
When travel costs are shared, the supporting documentation for the group should be retained and each individual should keep a record in the Individual mobility report.
4. Travel costs and costs of stay
5. Equpment
Only the purchase of equipment which is directly relevant to the objectives of the project can be considered as eligible cost.
This could include, for example:◦ fax machines, photocopying machines, ◦ computers and peripherals, software, ◦ machines and equipment for teaching purposes, ◦ video-projectors (hardware) and video-presentations (software), ◦ television sets, installing/setting up of communication lines for internet
connection/Skype, ◦ access to databases (libraries and electronic libraries outside the partnership),
Equipment which is not eligible under the Tempus grant cannot be co-financed.
5. Equipment
Equipment is intended exclusively for the Partner Country universities
The equipment must be recorded in the inventory of the university/ies where it is installed.
This university is the sole owner of the equipment. Taxes, duties and charges (such as customs and import duties)
are considered ineligible for the Tempus projects. All equipment purchased and the provision of services in the
Partner Countries can be exempt from taxes (including VAT), duties and charges.
5. Equipment
The following documents must be provided with the financial statement:
For equipment with a total value of more than EUR 25 000, a copy (not original) of the invoice(s) must be sent as supporting documents.
In the financial statements, the coordinator must indicate, in the space provided on the list of invoices for equipment, the names of firms consulted (minimum three).
The beneficiaries may not split the purchase of equipment into smaller contracts with individual amounts lower than the EUR 25 000 threshold.
5. Equipment
6. Printing and publishing costs
Costs relating to printing, publishing, photocopying of teaching material and any other documentation necessary to achieve the objectives of the project.
This category may include subcontracted web design and maintenance (only upon prior written approval).
Supporting documents ◦ All invoices, subcontracts. ◦ When the threshold of EUR 25 000 is exceeded, documentation on the tendering
procedure and three quotations.
6. Printing and publishing costs
7. Other costs
This category covers costs for dissemination of information,bank charges.
Sub-contracting is possible only in exceptional cases for specific, such as external IT courses and external translation services.
Sub-contracting core activities such as teaching and project management is not possible.
Staff members of co-beneficiaries are not allowed to operate in a subcontracting capacity for the project.
Supporting documents (Invoices, subcontracts and bank statements).
7. Other costs
8. Indirect costs
Indirect costs include stationery, general photocopying, office supplies, postage and telecommunication costs directly related to the project.
The cost of using internet and other computerized communication software should be covered under 'Indirect costs'.
The total amount for indirect costs is fixed at 7% of the total eligible direct costs.
No supporting documentation is required. No co-financing is permitted under this heading.
8. Indirect costsCountry code Short name of the
organizationINDIRECT COSTS* (€)
EL UOM 12.000,00PL UW 2.200,00IT UNIMC 2.200,00UK ARCOLA 1.800,00SI DSIS 2.000,00
ME UDG 5.000,00ME UNIM 7.047,00ME IERK 2.000,00ME AYDM 2.000,00ME MIS 0,00ME IICT 4.000,00ME FMHN 0,00
TOTAL 40.247,00
9. Co-financing As set out in the Grant Agreement, the maximum EU contribution may not
exceed 90% of the total eligible costs as established on completion of the action. In accordance with the Grant Agreement, the final amount of the European
Union grant will therefore be determined only at the end of the project. The remaining costs, equivalent to at least 10% of the total eligible costs must be
financed from sources other than the European Union. Costs that are ineligible for Tempus funding, cannot be counted as co-financing
contributions. Furthermore, overheads/indirect costs do not represent an eligible co-financing
contribution. The supporting documents to justify co-financing are the same as those required
for costs covered by the European Union grant.
9. Co-financing
Country codeShort name of the
organization Co-financing (€)
EL UOM 9.000,00PL UW 5.000,00IT UNIMC 5.000,00UK ARCOLA 4.000,00SI DSIS 4.000,00
ME UDG 12.000,00ME UNIM 13.500,00ME IERK 3.500,00ME AYDM 3.000,00ME MIS 0,00ME IICT 2.000,00ME FMHN 1.000,00
TOTAL 62.000,00
10. Ineligible costs
The following costs are considered ineligible: Return on capital; debt and debt service charges; exchange losses; VAT, costs declared by a beneficiary and covered by another action or work program receiving
a European Union grant; equipment such as: furniture, motor vehicles of any kind, equipment for research and
development purposes, telephones, mobile phones, alarm systems and anti-theft systems; costs related to the use of materials (computer, laboratory, library, etc.) incurred by
universities, industries or companies when hosting staff; registration fees for courses, seminars, symposia, conferences, congresses; costs of premises (purchase, rent, heating, maintenance, repairs etc.). costs linked to the purchase of real estate; expenses incurred outside the eligibility period;
FAQ about budget
Why indirect cost for all partners are not calculated as 7% of their total amount?
Why co financing amount for all partners are not calculated as 10% of their total amount?
Some travel costs for project meetings are 300 EUR and some are 350 EUR for same partner?
Why indirect cost for all partners are not calculated as 7% of their total amount?Country
codeShort name of the
organization INDIRECT COSTS* (€) INDIRECT COSTS 7% of Total Difference
EL UOM 12.000,00 5232.15 6767.85PL UW 2.200,00 2875.81 -675.81IT UNIMC 2.200,00 2850.54 -650.54UK ARCOLA 1.800,00 2445.17 -645.17SI DSIS 2.000,00 2278.92 -278.92
ME UDG 5.000,00 8526.28 -3526.28ME UNIM 7.047,00 9223.62 -2176.62ME IERK 2.000,00 2271.85 -271.85ME AYDM 2.000,00 1867.81 132.19ME MIS 0,00 756.98 -756.98ME IICT 4.000,00 1421.14 2578.86ME FMHN 0,00 496.86 -496.86
TOTAL 40.247,00 40.247,00
Why co financing amount for all partners are not calculated as 10% of their total amount?
Country code
Short name of the organization Co-financing (€) Co-financing
10% of Total Difference
EL UOM 9000,00 8674.50 325.5
PL UW 5000,00 4328.30 671.7
IT UNIMC 5000,00 4292.20 707.8
UK ARCOLA 4000,00 3673.10 326.9
SI DSIS 4000,00 3455.60 544.4
ME UDG 12000,00 12680.40 -680.4
ME UNIM 13500,00 13881.30 -381.3
ME IERK 3500,00 3445.50 54.5
ME AYDM 3000,00 2868.30 131.7
ME MIS 0,00 1081.40 -1081.4
ME IICT 2000,00 2430.20 -430.2
ME FMHN 1000,00 709.80 290.2
Some travel costs for project meetings are 300 EUR and some are 350 EUR for same partner?
TOFrom EL PL IT UK SI ME
EL - 350 300 350 300 300
PL 350 - 300 350 350 350
IT 300 350 - 350 300 320
UK 350 350 300 - 350 350
SI 300 350 300 350 - 300
ME 300 350 320 350 300 -