COAL INDIAL.T.D

FORMALORDER

23.02.2015

Speed Post

Bv FAX:- +91-33-24017088

COAL INDIA LIMITED(A MAHAMTNA COMPANY)

Mate!(ls Management Division10, t\-.aji Subhas Road,Kolkata - 700 001.

PHONE:033-22488099FAX i033-22435778Website :

www.coalindia,inE mail :

ommm(Ocoalindia.in

*lq iiBcl RAIJqrrfr EerT

10, *dr$ gam 1l-s,

s|fi.5lilr - 700 ool .

gr)enr:033-22488099

+-qv. 033-22435778iqgrfe: Wl,^/w. coa lindia. in

f*6I: qmmm@coalindia.in

Ref no. CIL/C2D/ Photo Copy Machine/2014/16/ Su86

l\{,/s. Som Imaging Informatics pvt. Ltd.,3, Chowringhee Terrace, 1't FloorKolkata- 700 020

Dear Sirs,

Sub: - Procurement of I nos.Photo Copier Canon/iR 2525.Ref: - 1.

2. You're Offer No. NIL dated 12-01-2015

With reference to above we hereby place our FORMAL ORDER on you for supply ofnos.Photo copier canon/iR 2525 at the following price and terms and conditioni:--

The Total price will remain firm till delivery on FoR destination basis inclusive oftaxes and duties, and the price escalation on any account w l not be acceptable.

Excise Duty: N.A.

at and terms and conditions: -SI Item Description DGS&D

Unit Price(Rs.)

VAT@ 5o/o

(Rs)

Qo.No.) Total (Rs.)

Canon Make Digital ,4.3

Multifunction iM525121,598.78 6,079.94 0l 1,27,679.00

Total Rs.(Inclusive of insta llation charges)

l.

E

4.

Deliverv:-Ex.stock/Within2ldaysfromthedateofplacementoforder.DeliveryonFOR destination basis.

Pavment Terms: - 100% payment within 21 days after receipt, acceptance' installation

oTtn" rv.t"., ,,rtmission of the PBG & the bills whichever is later'

P,o,"o,*"*;Tt'J:ffi fl :';;f;fi '&'l3nliffi :llli::ity'y;:'i"gof pav order/banr.. cr**,."ldul1i-..:;'ct.;;;;6r-d Draft drawn in favour of coal

ilolli,x#i'iir*;;ilil"-";;;u il;;tt,ubmitted to cIL within 15 days of

the date of order failing whicf tre*o.ili.r,aL t. liable for cancellation. The security

ilffili-ii.r.noal"a wittrin lo days of satisfactory execution of the contract'^il.rr{,y

vro""y .ay be converted into Performance Bank Guarantee'

of Rs. 12,768.00(Twelve Thousand

t to be tumished bI1Y::r,t-'lT iill:i;X'"ilHilI il'i,;f#;;#,;""Y*"'*Juv a1v s3nea{e!-!11\:::i':l: :}:fifr;X':ffi ,";ft #;i;;;;1;.ffiilfr :iIi1"':E':::11]i'.':'#[iitllflffi;':iffi;}"n'.t's"i *r'i't''*iii-1" retunded after expiry' if no claim is

pending.

T.LiquidatedDamases:-lntheeventoffailuretodeliver/dispatchtheequipment/storeswithin the stipulated auttlpttiJ io effect supply in accordance with the terms and

conditions and the specinca:ti"r, .""^""rLJ f'" ti," t"pply order and in the event of

breach of any of ttre terms*an"i;;;fi;;;ionea-in-itre supplv order, Coal India

r:,4, ti"ir uJ*rrled at its option either to enforce the following:

a) To recover from the successful bidder as agreed liquidated damages' a sum not less

irir" o.i;z"Ai"rlp.i*.tl "r*t" p'i"" oi-y tto'to *ttiihthe successtul tenderer has not

been able to supply u, ufot"tuiJ for eacl week or partlf a week during which the

delivery of such stores may be in arrears limited to l0% (TEN 'Percent)'

h) To cancel the supply order or a portion thereof'- and if so desired to purchase the

;iore"s;tttr-e-;k;';6enses of the defaulting supplier and also/or

c) To purchase elsewhere after notice to the successful tenderer on the account and at

the risk of the O.fu,fti'g "ppfi"t"tf" tquiprntnVsot"' not supplied or others of similar

i"t."pi." *rrrr";i "*lai"i tr'! suppiy ord"t in respect of the consignment not yet

due for suPPlY/or

d) To extend the period of delivery with or without liquidated damages as may be

considered fit and p.op"t' rftll'i'quiiated damages. if imposed shall not be more than

the agreed liquidated a"t"g"t tJr"""J io in 1ai above except in case of force majeure

condition.

e)Wheneverunderthiscontractanysumofmoneyisrecoverablefromandpayableby;'1"Hil;:ⅈi;;d-;hall be entitled lo

r:cor:,r-such sum bv appropriating in

part or in whole by deducting any sum or which at any time thereafter may become due

to the successful t"na.r", in ",f,ir*'oi uny ott ", "on*u.i

should this sum be not sufiicient

to recover the funqryS*t't""""t*bt"' th" tu"""ttful tenderer shall pay' Coal lndia

.({).

Ltd' the balance amount on demand the remaining balancE. The supprier shall not beentitled to any gain on any such purchase.

8. Warranty/Guarfntee:- yu.*_nry in respect of substandard material, poorworkmanship and faulty design (normal wear & tear excluded) should be nrmisnea rora period of 12 months from the date of receipt, acceptance and installation of thematerial. wananty replacement should be madl within one month from the date ofclaim at 100% free of cost on FOR destination basis.

9. trigp Fall ctause :- The BIDDER undertakes that it has not supplied /is not supplyingsimilar product/systems or.subsystems at a price lower than that offered i, th;;;*;;bid in respect of any othe'Ministry/Department of the Government of India or pSU andif it_is found at any stage that similar product/systems or sub systems *u, *ppfi.A Uythe BIDDER to any other Ministry,lD"purt

"nt of th" Govemment of India or-a pSU ata lower price, then that very price, with due allowance for elapsed tL., *ifi U"

1p!i.4]" to the present case and the difference in the cost wourd -be

refunded by theBIDDER to the BtIyE& ifthe contract has already been concluded.

l0' After sales servicer The supprier has to provide after sales service, free of costduring warranty period.

11. Price certilicate:- A certificate should be submitted arong with supply/ bill that theprices quoted are the lowest and not higher than as applicable to DGS&D, otherGovt. Deptts./ Undertakings including other Subsidiaries of CILI privateorganizations for items of same specifications

12. E+iEs AuthoIlq: Chief Manager (Fin/MM)-I, MM Div. Coal India Limited, CoalBhawan Annexe Building, 3rd ploor, Kolkata_7O0 001

13. 9, pnsisnee: - General Manager (Admn), Coal India Limited, 10, N. S Road, Kolkata-700001.

14. Allocation: - Director(p&IR)Sectt.

15. spare o?4s :,The firm guarantee availability of service & spare parts for the machinefor a period of7 Years from the date ofsuppiy.

16' Installation. and rrainine: Shall be ananged by the supplier free ofcost at our site

17. TNSPECTION: Final inspection will be carried out by the consignee or his authorizedrepresentative.

18. OTIIER TERMS: All other terms shall be as per NIT

19.

Payins authori along with followins documents:

1. Delivery Challan.2. Guarantee Warrantee Certificate

@

3. Installation & Commissioning Certificate issued by user dept'

+ . io*"tt nic" Certificate as per clause no' 1 1 '

5. PhotocoPY ofPBG'

The contract has been concluded with the issue of the order' Please send your acceptance

within seven days from the a"t# *ttipt "f

ii'is otdet' ffno 'eply

is received within the above

p"f"i, it *iifii t"","d that you have accepted the order for execution'

Encl: l.General Terms & Conditions

2. Format for PBG'3. Technical Specification: As per Item 19

S^of Oiffn nC no' DCMOM-EB/IT-3/RC-

D10Q0o0o/0614/ s1lo2s8sl202;););zil i^ia 16-'Sept-2014 as provided bv vou in vour offer'

Yours faithfullY,For & on behalfofCoal lndia Limited

'gFq,rChief Manager (IvSf1

Conv to:ilrcu or,tr4moo' ctt-.2. GM (Admn ), C[.3.GMGinance)(C&B),CL-BCRef:BCONC/2014/1789dtd'z1l1zllsforRs'l'27'679'004. Director (P&lR)'Sectt., Kolkata'

;. ;il#-N;d;t"' irinance;-t, MM Division' cIL' Kolkata

6. IWs. Canon India h/t Limited'

A-23, Sector -59, Phase IIINoida 0JP) - 201301Fax-(0120) 4066020'

? il;:;;;; India Pw Limite4 Ref: Your letter dtd'20' 10' l4

3A Shakespeare Sarani, ( l" Floor)'

Kolkata- 70b 071, Fax-(033) 401 I 0731