raffrescource management

7/30/2019 Raffrescource Management

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Name Abdul Raffay shams

Reg no bf123006

TASK 1:

Agriculture:

Agriculture, crops, natural resources and forestry

Agriculture remains central to the economy of rural areas and therefore plays a major role in all

aspects of rural development. Multifunctional agricultural systems, producing food, other

goods and services, are important elements in the strategy of environmental integration and

sustainable development and should be fully integrated in rural development policies.

Interdisciplinary research on farming systems, agro- and forest-

ecosystems (and other research integrating biological, agricultural,

socio-economic and policy research)

It is expected that implementation of the agro ecology concept will provide significant

opportunities for smallholders and labor intensive multifunctional farming in developing

countries. Many aspects of the Environment Technologies Action Plan (ETAP), the Water

Initiative, the EU Biodiversity Action Plan and the Renewed Sustainable Development Strategy

are supported under this sub-area. In addition the TEEB study on the "Economics of Ecosystems

and Biodiversity" suggests that the value of preserving biodiversity from terrestrial systems will

be in the order of 7% of estimated GDP in 2050. The European Council of 20 June 2008 pointed

to the "need to pursue innovation, research and development of agricultural production,

notably to enhance its energy efficiency, productivity growth and ability to adapt to climate


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change." Similar conclusions have been drawn by farm organizations and the Chambers of

Agriculture.

Management and use of natural resources (e.g. water and soil and

functional biodiversity) in agriculture and forestryLife on earth depends mainly on the good health of a superficial layer of soil and food security

will be in jeopardy if the current trend in top soil erosion and fertility loss is not addressed with

adequate research efforts. Erosion, loss of organic matter, compaction, Stalinization, landslides,

contamination and sealing are increasingly threatening agricultural soils and a global

sustainable approach is needed to reverse this negative trend. A constant and increasing effort

at EU level to support research addressing agricultural soil protection and conservation is

needed. This includes research in support to the recently launched Thematic Strategy for Soil

Protection. Fresh water shortage is a related global problem which will be a worldwide concern

over the next decades and one of the principal sources of social and political instability and

conflicts in some regions. Since agriculture is one of the more water dependant sectors,

research is needed to improve the efficiency of its use in agricultural production systems with

the aim of decreasing consumption and pressure on fresh water reserves. These measures need

to go hand in hand with efforts to maintain the water storage and conservation capacity of

forests. These activities are in line with the goals of the Water Framework Directive and also the

Forestry Action Plan.

Sustainable and competitive plant production including low-input andorganic farming

Agricultural production is undergoing major changes, having to cope increasingly with the

effects of climate change and environmental degradation while at the same time having to

meet the demands of an increasing world population, changing consumption patterns and new

markets for bio fuels and biomaterials. The long-term viability of agriculture as a source for

food, feed fiber and fuels will depend on our ability to reconcile agricultural production and

environmental integrity. Research on sustainable production systems is crucial to developing

the knowledge base to implement required agriculture innovations. Organic and low input

farming are intrinsic to this approach as indicated in the Organic Farming Action Plan.

Increased plant resource efficiency; adaptation of plants, crops and

forest trees to biotic and biotic stress

Yield stability and productivity of European crops will depend upon the ability of farmers and

foresters to apply effective management practices and to introduce varieties that are better


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adapted to biotic and a biotic stress conditions, making efficient use of available resources as

indicated in the Forestry Action Plan.

Plant health & Plant protection

The work of National Plant Protection Organizations (NPPOs) relies on scientific expertise, but

the services providing this expertise increasingly lack staff, funds and training. On the one hand,

the whole scientific basis of the phytosanitary field is quickly eroding. Taxonomy, classical plant

pathology and other scientific fields which are vital for sustaining sound public policy are

threatened with extinction, because they are no longer in the forefront of science priorities. On

the other hand, the need for phytosanitary expertise, training and research is substantially and

continuously increasing. New developments and new technology have to be mastered, going

far beyond existing expertise. As explained in the EPPO declaration unless urgent action is

taken, indispensable expertise and scientific disciplines will irreversibly disappear, and NPPOs

will be unable to carry out their duties. It is also necessary to minimize exposure to pesticidesand their residues for the benefit of the environment, health and to control resistance

mechanisms of pests and pathogens. In this context the EU Thematic Strategy on the

Sustainable Use of Pesticides has been developed. Sustainable ways of producing safe and

quality agricultural and forest products can also be encouraged by research on durable pest

control strategies. Research on alternative and innovative pest control methods and plant

tolerance and resistance needs to be maintained and developed. Helping to shape the research

needs in this area are a number of important EU initiatives within DG SANCO, the ERA-NET

EUPHRESCO and the ENDURE Network of Excellence.

Forestry systems, production and services (including bioenergy); tree

related research

Beside their production capacity within various market sectors, forests also have the potential

to protect the environment and to provide a wealth of amenities such as carbon stocking,

biodiversity and safeguarding habitats, soil protection, flood prevention and other

environmental services, as well as social and recreational functions. Forests can deploy their full

potential if they are managed sustainably and supported by a steady research effort. In this

respect research and technological development, diversification and innovation are needed toensure that the European forest sector remains dynamic and competitive. In addition

promoting renewable energy sources is a key element in the European Union's energy strategy

which aims at substituting 12% of Europe's total energy consumption with energy from

renewable sources by 2010. The forests sector is expected to provide a significant contribution

to meeting this goal. Many of these forest production and service goals are explained within


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networks and platforms such as the Forestry Technology Platform, the IUFRO Global network

for Forest Science Cooperation, and the Forestry Action Plan.

Engineering:

With fuel prices edging skyward managers and drivers are walking an increasingly fine line to

balance output with revenue. Every detail counts. Recent advances in the modern composites

industry show hope of providing promising benefits to the transport industry. Manufacturers

are using state-of-the-art composite panel technology to engineer a lightweight, high-strength

alternative to traditional materials that go into truck building such as aluminum and steel. This

translates primarily into higher payload and the potential for reduction in fuel consumption.

The technology isnt a new one though. For years composites or sandwich panels have been

used in the manufacture of both civilian and military aircraft and more recently used in racing

vehicles, ship building and even specialized architecture. A typical Boeing civil airliner may be

comprised of up to 5-15% composite panel, although recently Boeing announced that the new

7E7 would be composed of up to 50% composite, making it ultra light weight while maintaining

optimum durability.

The success of composite technology in the aviation field has made it attractive to other

industries seeking to apply the benefits. One of the more significant for the trucking profession

is that core composite materials measure in much lighter than steel and aluminum with an

average weight savings of up to 40% over steel and 20% over aluminum. At present, compositetechnology can be applied to body panels and accessories, front-end panels, floor, engine block,

cargo liners, vehicle chassis, bumper beams, fuel tank supports, heat-resistant parts such as

inlet manifold, cooling modules, and oil pan Heavy wood or metal decking on trailers may be

replaced with sandwich panel to further shed pounds and leverage added payload and longer

trailer deck life. Diversity in the materials used and in the manufacturing process enables

composite panels to be fashioned into flat or curved forms that possess one of the highest

strength to weight ratios of any structural material available on the market.

Throughout the extensive use of high strength adhesives, composite panels are precisely

joined together providing superior enhancements in relationship to conventional riveting or

welding processes. Staying ahead from conventional practices allows the industry to perceive

tangible savings linked to lower direct labor cost, tooling, equipment but mainly eliminating

expensive rust and corrosion issues or claims.


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Essentially the strength of the composite panel depends on its overall size, the surface

material used, and the density of the cells inside it, the thicker the core, the higher the stiffness

and strength of the panel. By careful selection of reinforcement, matrix and production process,

manufacturers are able to produce industry specific composite panels. Composites designed for

heavy commercial applications such as aircraft manufacturing, aerospace industry, oilexploration and military markets utilize high-strength, continuous fibers such as polyurethane

foam or other dynamic materials to ensure a rigid panel that can withstand wear and tear due

to loading stresses or mechanical strain. For low strength and stiffness or low stress

applications such as automotive, marine, and industrial parts, a matrix composed of non-

continuous fibers like paper or card can be used ensuring optimum strength-to-weight ratio for

the particular application.

.

Call Centre:

Getting the just right number of people in place at the right times to handle the contacts its

every call center managers dream. However, figuring out the right staffing mix to maximize

service to customers, while minimizing cost, can sometimes be a nightmare.

Students will learn to:

- Identify factors in setting service level goals and what factors contribute to speed of answer

expectations.

- Use Erlangen calculations to pinpoint staffing needs.

- Identify service and cost tradeoffs and ways to improve service without adding staff.

- Describe the most common mistake call centers make in determining staff numbers.

- Identify ways to incorporate multi-media contacts into the staff planning process.

This web seminar will be recorded and retained by The Call Center School, LLC. Your attendance

constitutes permission for the recording of your voice and comments and The Call Center

Schools right to use, distribute, and copy the recording, in whole or in part, in any form ormedia.


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TASK 2:

Physical resource management

The QPS Strategic Capital Planning Committee considers the needs of internal and externalclients regarding major capital works. It sets the medium and long term priorities for QPS

capital works and informs the Board of Management in relation to these priorities. See page 20

for more information on the committees activities.

Logistics

Administration Division directs the management and development of administrative and

logistic support.

During 2009-10, procurement and logistical support was provided for the following projects:

Public Safety Network Legacy Migration program Police link Intelligent Traffic Policing Program Smartcard Purchase of various marine vessels Purchase of an aircraft Negotiation of support and maintenance for the Electronic Document Management

System.

Fleet management

Fleet Management Branch selects the most operationally suitable vehicles and develops the

optimum fit-out of those vehicles for Service use.

The QPS fleet currently numbers 2 316 vehicles including 97 motorcycles.

Green technology continues to be introduced with two noteworthy developmentsthe Toyota

Camry Hybrid being used as a general duties patrol vehicle and the Hyundai iLoad diesel patrol

van with prisoner containment module for safe transportation.

In particular, Fleet Management Branch developed eight new hybrid vehicles specifically for

accompanying wide load escorts. The Australian made vehicles will incorporate a forward facing

message bar for the first time to allow motorists to easily view instructions for increased safety.


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As part of the Governments policy, the QPS is also required to reduce its production of carbon

dioxide by 10% by 2010, 25% by 2012, and 50% by 2017. Fleet Management Branch is actively

pursuing this through smarter vehicle purchases and the Service has already achieved the 2010

target.

Vessel management

The Queensland Water Police are responsible for policing the states coastline and wa terways,

and coordinating the states search and rescue response. The Water Police fleet statewide is

made up of 69 vessels, ranging from 22m Class 1 patrol and command catamarans to jet skis.

These vessels are located at 21 police stations around the state. Eleven of these stations are

specialist water police facilities.

During 2009-10, the following activities were undertaken:

18 major projects were delivered including the replacement of 12 small vessels between4.75 and 9m and the replacement of a number of outboards across the fleet

the design was finalized for the replacement vessel for the Class 1 vessel George RYoung attached to Whitsunday Water Police Station

the delivery of the new Ivan Brodie 9m Tactical Response vessel for the Far NorthernRegion which is also capable of transporting an eight officer SERT team and two Water

Police officers at 48 knots if required

The major refit of the 10m police vessel D.A Shean commenced with the majority ofworks being managed in-house at the Marine Technical Section. Refitting this vessel in-

house provides considerable cost savings to the Service. This refit is due for completion

in September 2010 and will extend the useable life of this vessel and provide moreefficient and effective policing capabilities for the South Eastern Region, in particular the

busy waterways of the Gold Coast.

Aircraft

The Service currently operates six aircraft, collectively referred to as the Police Air Wing: a

Cessna Citation jet and Cessna Caravan based in Brisbane, a Beechcraft B1900 and Cessna

Grand Caravan based in Cairns, a Cessna Caravan based in Mt Isa and a recently purchased

Britten-Norman aircraft based on Horn Island.

QPS aircraft have assisted with search and rescue operations within the state and offshore, as

well as flood relief duties in outback Queensland.

The Citation Jet provides rapid and secure transport for interstate extraditions and supports the

Government Air Wing on donor organ retrieval flights.


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During 2009-10, the Air Wing operated over 2 208 flight hours and travelled 817 086

kilometers. In addition to 24 528 kilograms of freight, the Air Wing also transported 11 908

passengers including 2 839 prisoners.

Capital Works Program

During 2009-10, capital works funding of $57 million provided for the completion and further

development of a number of significant infrastructure projects to address population growth

and support service delivery. Projects delivered during this time provided modern, state of the

art facilities to assist frontline staff in serving the community. The projects completed include:

new or replacement police stations at Carseldine, Crestmead, Holland Park, Mareeba,Robin a, Sippy Downs and Springfield, and a replacement police station and watchhouse

at Ipswich

new district headquarters at Coomera new residences at Aurukun, Lockhart River and Pormpuraaw fit out of the accommodation for the North Coast Region Joint Communications Centre

The Service has developed a program to incrementally upgrade CCTV facilities throughout the

state. The upgrades of the Normanton and Cunnamulla watchhouses were completed in the

2009-10 financial year. Documentation was also completed for the upgrade of CCTV at Mackay,

Mt Isa, Cairns and Maryborough watchhouses.

Major capital works projects for 2010-11 include:

completion of the replacement police station and watchhouse at Murgon completion of an upgrade of the Townsville Police Academy a replacement police station at Carina a replacement police station at Calliope refurbishment of the Richlands Watchhouse upgrade of the Burleigh Heads Police Complex refurbishment of Beenleigh Police Station; completion of the Thursday Island Water Police Office and Boat Shed fitout of the Pine Rivers District Office and upgrade to police stations at Goodna and

Mackay

Westgate Academy Project

The Westgate Project is continuing work on delivering a new Police Academy on its Wacol site

in 2014.


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The project is currently finalizing design for the Academy precinct and whole-of-site

infrastructure. Renovation of the heritage listed cricket pavilion and the demolition of surplus

buildings have been completed.

Environmental sustainability and infrastructure

The Queensland Governments Toward Q2: Tomorrows Queensland strategy has set goals

addressing current and future challenges for Queensland, including a one third reduction in

Queenslands carbon footprint with reduced car and electricity use. The QPS is committed to

the reduction of emissions created by government buildings and vehicles as well as managing

water consumption and waste production.

The Queensland Police Service Environmental Policy provides a framework from which the

Committee can develop environmental management systems and plans and forms the

cornerstone of the Services response to environmental management.

Energy

The Queensland Police Service Strategic Energy Management Plan (SEMP) has been developed

to guide the way we manage the departments future energy consumption so that we can meet

the objectives of the State Governments Strategic Energy Efficiency Policy for Queensland

Government Buildings.

This policy requires the Service to achieve a 5% energy reduction by 2010 and a 20% saving by

2015. With the completion of the initiatives outlined in the table below, the Service will haveachieved an 8.2% reduction in energy consumption (based on the 2005-06 baseline).

The SEMP outlines the use of the Built Environment Material Information Register to record

and report on energy consumption and to identify poorly performing facilities. This strategy will

enable the Queensland Police Service to meet the 2015 energy savings target.

Water

The QPS is committed to the Government Buildings Water Conservation Program (Water Smart

Buildings) which aims to reduce water consumption by at least 25%, primarily in new andexisting government commercial buildings.

recycling water in air conditioning cooling towers in Police Headquarters educating staff to raise the awareness of water conservation reviewing the way water is used and recycled quarterly reporting on water consumption against WEMP targets


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Regular maintenance and inspections of water supply equipment and associateddevices.

Waste

The Queensland Police Service Waste Management Strategic Plan (WMSP) focuses on the

Governments waste management hierarchy of waste avoidance, reuse, recycling, energy

recovery from waste and disposal.

Waste management strategies being implemented by the Service include:

Battery recycling within Police Headquarters in partnership with an external provider.This process is currently being examined for adoption within regional areas.

Recycling RBT mouthpieces the current breath testing mouthpieces are manufacturedfrom 100% polyethylene and can be recycled in the same manner as other domestic

plastic materials such as milk and soft drink bottles.

Greenhouse gas emissions

The QPS is committed to supporting the Queensland Governments Toward Q2: Tomorrow's

Queensland target to cut Queenslands greenhouse gas emissions by one third by 2020. This

commitment includes implementation of the Government's climate change and other

environmental strategies such as the ClimateQ: toward a greener Queenslandstrategy.

Six gases have been identified under the Kyoto Protocol as the main greenhouse gas emissionsthat need to be reduced. The gases are carbon dioxide, hydro fluorocarbons, methane, nitrous

oxides, per fluorocarbons and sulphur hexafluoride. As part of standard emission measurement

practices these gases are mainly reported as carbon dioxide equivalent emissions (CO2-e).

The Queensland Government has established minimum greenhouse gas emissions reporting

requirements for departments covering their main greenhouse gas emitting business activities,

namely those linked to (i) vehicle use, (ii) electricity consumption and (iii) air travel. These

activities are sources of both direct and indirect greenhouse gas emissions.

TASK 3:

Humans are an organization's greatest assets; without them, everyday business functions such

as managing cash flow, making business transactions, communicating through all forms of


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media, and dealing with customers could not be completed. Humans and the potential they

possess drive an organization. Today's organizations are continuously changing. Organizational

change impacts not only the business but also its employees. In order to maximize

organizational effectiveness, human potential individuals' capabilities, time, and talent must be

managed. Human resource management works to ensure that employees are able to meet theorganization's goals.

" Generally, in small organizations hose with fewer than a hundred employees here may not be

an HR department, and so a line manager will be responsible for the functions of HRM. In large

organizations hose with a hundred employees or more human resource manager will

coordinate the HRM duties and report directly to the chief executive officer (CEO). HRM staff in

larger organizations may include human resource generalists and human resource specialists.

As the name implies, an HR generalist is routinely involved with all seven HRM functions, while

the HR specialist focuses attention on only one of the seven responsibilities.

Prior to discussing the seven functions, it is necessary to understand the job analysis. An

essential component of any HR unit, no matter the size, is the job analysis, which is completed

to determine activities, skills, and knowledge required of an employee for a specific job. Job

analyses are "performed on three occasions: (1) when the organization is first started, (2) when

a new job is created, and (3) when a job is changed as a result of new methods, new

procedures, or new technology" (Cherrington, 1995).

Jobs can be analyzed through the use of questionnaires, observations, interviews, employee

recordings, or a combination of any of these methods. Two important tools used in defining the

job are (1) a job description, which identifies the job, provides a listing of responsibilities and

duties unique to the job, gives performance standards, and specifies necessary machines.

STAFFING

Both the job description and the job specification are useful tools for the staffing process, the

first of the seven HR functions to be discussed. Someone (e.g., a department manager) or some

event (e.g., an employee's leaving) within the organization usually determines a need to hire a

new employee. In large organizations, an employee requisition must be submitted to the HR

department that specifies the job title, the department, and the date the employee is needed.From there, the job description can be referenced for specific job related qualifications to

provide more detail when advertising the positionither internally, externally, or both (Mondy

and Noe, 1996).

Not only must the HR department attract qualified applicants through job postings or other

forms of advertising, but it also assists in screening candidates' resumes and bringing those with


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the proper qualifications in for an interview. The final say in selecting the candidate will

probably be the line manager's, assuming all Equal Employment Opportunity Commission

(EEOC) requirements are met. Other ongoing staffing responsibilities involve planning for new

or changing positions and reviewing current job analyses and job descriptions to make sure

they accurately reflect the current position.

PERFORMANCE APPRAISALS

Once a talented individual is brought into an organization, another function of HRM comes into

play eating an environment that will motivate and reward exemplary performance. One way to

assess performance is through a formal review on a periodic basis, generally annually, known as

a performance appraisal or performance evaluation. Because line managers are in daily contact

with the employees and can best measure performance, they are usually the ones who conduct

the appraisals. Other evaluators of the employee's performance can include subordinates,

peers, group, and self, or a combination of one or more (Mondy and Noe, 1996).

Cherrington (1995) illustrates how performance appraisals serve several purposes, including:(1)

guiding human resource actions such as hiring, firing, and promoting; (2) rewarding employees

through bonuses, promotions, and so on;(3) providing feedback and noting areas of

improvement; (4) identifying training and development needs in order to improve the

individual's performance on the job; and (5) providing job related data useful in human

resource planning.

COMPENSATION AND BENEFITSCompensation (payment in the form of hourly wages or annual salaries) and benefits

(insurance, pensions, vacation, modified workweek, sick days, stock options, etc.) can be a

catch-22 because an employee's performance can be influenced by compensation and benefits,

and vice versa. In the ideal situation, employees feel they are paid what they are worth, are

rewarded with sufficient benefits, and receive some intrinsic satisfaction (good work

environment, interesting work, etc.). Compensation should be legal and ethical, adequate,

motivating, fair and equitable, cost-effective, and able to provide employment security

(Cherrington, 1995).

TRAINING AND DEVELOPMENT

Performance appraisals not only assist in determining compensation and benefits, but they are

also instrumental in identifying ways to help individuals improve their current positions and

prepare for future opportunities. As the structure of organizations continues to changehrough

downsizing or expansionhe need for training and development programs continues to grow.


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Improving or obtaining new skills is part of another area of HRM, known as training and

development.

"Training focuses on learning the skills, knowledge, and attitudes required to initially perform a

job or task or to improve upon the performance of a current job or task, while development

activities are not job related, but concentrate on broadening the employee's horizons" (Nadler

and Wiggs, 1986, p. 5). Education, which focuses on learning new skills, knowledge, and

attitudes to be used in future work, also deserves mention (Nadler and Wiggs, 1986).

Each of the training methods mentioned has benefits to the individual as well as to the

organization. Some of the benefits are reducing the learning time for new hires, teaching

employees how to use new or updated technology, decreasing the number and cost of

accidents because employees know how to operate a machine properly, providing better

customer service, improving quality and quantity of productivity, and obtaining management

involvement in the training process (Cherrington, 1995). When managers go through thetraining, they are showing others that they are taking the goals of training seriously and are

committed to the importance of human resource development.

The type of training depends on the material to be learned, the length of time learners have,

and the financial resources available. One type is instructor-led training, which generally allows

participants to see a demonstration and to work with the product first-hand. On-the-job

training and apprenticeships let participants acquire new skills as they continue to perform

various aspects of the job. Computer-based training (CBT) provides learners at various

geographic locations access to material to be learned at convenient times and locations.

Simulation exercises give participants a chance to learn outcomes of choices in a

nonthreatening environment before applying the concept to real situations.

Training focuses on the current job, while development concentrates on providing activities to

help employees expand their current knowledge and to allow for growth. Types of

development opportunities include mentoring, career counseling, management and

supervisory development, and job training (Cherrington, 1995).

EMPLOYEE AND LABOR RELATIONS

Just as human resource developers make sure employees have proper training, there are

groups of employees organized as unions to address and resolve employment-related issues.

Unions have been around since the time of the American Revolution (Mondy and Noe, 1996).

Those who join unions usually do so for one or both of two reasonsto increase wages and/or to

eliminate unfair conditions. Some of the outcomes of union involvement include better medical

plans, extended vacation time, and increased wages (Cherrington, 1995).


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Today, unions remain a controversial topic. Under the provisions of the Taft-Hartley Act, the

closed-shop arrangement states employees (outside the construction industry) are not required

to join a union when they are hired. Union-shop arrangements permit employers to hire non-

union workers contingent upon their joining the union once they are hired. The Taft-Hartley Act

gives employers the right to file unfair labor practice complaints against the union and toexpress their views concerning unions (Cherrington, 1995).

Not only do HR managers deal with union organizations, but they are also responsible for

resolving collective bargaining issuesamely, the contract. The contract defines employment

related issues such as compensation and benefits, working conditions, job security, discipline

procedures, individuals' rights, management's rights, and contract length. Collective bargaining

involves management and the union trying to resolve any issues peacefullyefore the union finds

it necessary to strike or picket and/or management decides to institute a lockout (Cherrington,

1995).

SAFETY AND HEALTH

Not only must an organization see to it that employees' rights are not violated, but it must also

provide a safe and healthy working environment. Mondy and Noe (1996) define safety as

"protecting employees from injuries caused by work-related accidents" and health as keeping

"employees free from physical or emotional illness" (p. 432). In order to prevent injury or

illness, the Occupational Safety and Health Administration (OSHA) was created in 1970.

Through workplace inspections, citations and penalties, and on-site consultations, OSHA seeks

to enhance safety and health and to decrease accidents, which lead to decreased productivityand increased operating costs (Cherrington, 1995).

Health problems recognized in the workplace can include the effects of smoking, alcohol and

drug/substance abuse, AIDS, stress, and burnout. Through employee assistance programs

(EAPs), employees with emotional difficulties are given "the same consideration and assistance"

as those employees with physical illnesses (Mondy and Noe, 1996, p. 455).

HUMAN RESOURCE RESEARCH

In addition to recognizing workplace hazards, organizations are responsible for tracking safety-and health-related issues and reporting those statistics to the appropriate sources. The human

resources department seems to be the storehouse for maintaining the history of the

organizationeverything from studying a department's high turnover or knowing the number of

people presently employed, to generating statistics on the percentages of women, minorities,

and other demographic characteristics. Data for the research can be gathered from a number of

sources, including surveys/questionnaires, observations, interviews, and case studies


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(Cherrington, 1995). This research better enables organizations to predict cyclical trends and to

properly recruit and select employees.

CONCLUSION

Research is part of all the other six functions of human resource management. With the

number of organizations participating in some form of international business, the need for HRM

research will only continue to grow. Therefore, it is important for human resource professionals

to be up to date on the latest trends in staffing, performance appraisals, compensation and

benefits, training and development, employee and labor relations, and safety and health

issuesboth in the United States and in the global market.

TASK 4:

MANAGING PHYSICAL RESOURCES

Workers who compose his crew(s), their personalities, and their capabilities. Knowing the skill

levels of the various craft workers, and knowing which workers are most proficient and most

productive at which tasks, factor into the supervisors decisions regarding work assignments. In

addition, matters of workers personalities and disposition, and who gets along well with

whom, as well as which crew members make up the best teams, in accord the information

provided in Chapter 5, are also important elements of the supervisors consideration.

Manpower management also means that the supervisor is responsible for upholding all

company policies among all of the members of the workforce. Matters such as punctuality, and

behavioral considerations, as well as discipline and reprimand as may be necessary, are matters

among many others that the supervisor is responsible for. The supervisor must be well

acquainted with the provisions of his companys policies and procedures, and must be willing to

consistently apply those policies among all of the workers in the craft labor force.

Time cards will be completed daily by the supervisor for each craft worker who performs work

on the project on that day. In addition to recording the actual number of hours worked by eachcraft worker, the supervisor will enter the appropriate labor cost codes for each element of

each workers labor on that day. Further consideration of this topic is provided in Chapter 13.

Additionally, the supervisor will maintain a job log, where he will make entries on a consistent

daily basis, which relate to all of the workers on the project. The name of everyone who was


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present on the job site on each day is recorded in the job log. These entries are accompanied

by.

While the supervisors responsibilities relative to the job log are discussed more fully in Chapter

18, as well as in other portions of this book, the summary guidance that is provided here is: any

matter which the supervisor thinks may be important relative to anyone who worked on the job

site on a particular day should be recorded in the job log. Some supervisors have been heard to

say, How do I know whether a certain matter is important enough that I should write it

down? The best guidance is: if the supervisor asks that question with regard to any matter,

then likely the matter is of sufficient importance to merit being recorded, accurately and

completely, in the job log. The job log is considered to be the primary record of everything that

takes place on a construction project.

MANAGING MANPOWERThe talented and skilled people who build construction projects are the most valuable, and the

most variable, and the most complex resource that the supervisor manages. These people

compose the labor force on a construction project, and the wages they earn constitute the

labor costs for the project.

As has been noted previously, labor costs are a significant fraction of the total cost of

performing every construction project. On building construction projects, labor costs typically

are 50 percent or more of the total cost of the project.

TECHNICAL SKILLS

The effectiveness with which a supervisor manages the craft labor workers who perform the

skilled work to construct the projects will have an enormous impact upon the success of those

projects and, therefore, will in large measure define the effectiveness and the success of the

supervisor. Managing people in the workforce entails the application of conceptual or human

relations skills. These skills are decidedly different from the skills that most supervisors learned

when they worked as craftsmen. Supervisors do well to understand that the longer they remain

in a supervisory capacity, and the further they advance in management, the less they will rely

upon their technical or craft skills and the more important their human relations andconceptual skills will become.


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MANAGING MATERIALS

It is a fundamental and unchanging principle for the supervisor: having the proper materials

the right materials, in the right condition, in the right quantity, in the right place, at the right

timein order for the craft workers to be able to conduct their assigned work, is a basic

responsibility of the supervisor. While others in management may provide assistance and inputto the process, the supervisor should never lose sight of the fact that this is fundamentally his

responsibility.

It is the expectation of the craft workers that when they are assigned a task by the supervisor,

the correct materials will be on hand for the completion of that activity. If not, time is wasted,

and, in addition, the workers become frustrated and demotivated. Their morale declines, and

productivity suffers, and the supervisors stature diminishes.

In addition to all of these unpleasant and costly results, if the proper materials are not available

for the performance of an assigned task, it follows by definition that craft workers will need to

be reassigned to other work. This occurrence is itself costly, and additional time and energy are

wasted and productivity suffers further.

Employee Performance

UNDERSTAND

Your ability to perform effectively in your job requires that you have and understand a

complete and up-to-date job description for your position, and that you understand the job

performance requirements and standards that you are expected to meet. Your supervisor

should review your job description and performance requirements with you.

Performance Review Process

Performance reviews typically take place annually, but can be scheduled more frequently.

Performance review processes vary depending on whether your appointment is as classified or

professional staff. For classified staff covered by a labor contract, the contract establishes the

performance review process requirements. The following table provides links to information

about the performance review process and a summary of some information about the process.

You and your supervisor use the annual performance evaluation to:


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Summarize an overall assessment of how work has gone over the previous 12 months; Identify goals that have been met and those where additional effort may be required; Determine whether your job description and competencies accurately reflect the reality

of the position, and make updates as necessary;

Identify performance, achievement and/or development goals for the upcoming year;and Gather input before the review is finalized.

Performance That Does Not Meet Requirements

Sometimes an employees performance will not be consistent with the requirements of the

position. If this happens, and normal coaching, counseling and/or training do not bring

performance to an acceptable level, a supervisor may use the corrective action process to helpconstructively bring an employees performance to an acceptable level. The Universitys

corrective action process implements progressively more formal counseling, feedback, and goal

setting.

ACT

Make sure you understand:

The job duties you are expected to perform; Your supervisors expectations for your job performance; and The performance review process that will be used for your position.

Talk to your supervisor if you are unsure of the work that you are expected to perform or the

standards you are expected to meet in order to gain a better understanding of his or her

expectations. If there are things you think you need help with to be successful, discuss them

with your supervisor. These could be instructions, training, support/cooperation from

coworkers, etc.

Throughout the year, you and your supervisor should discuss your work and address any issues

that may be affecting your job performance. If you are experiencing challenges in your work

that you cannot resolve on your own, seek your supervisors feedback and assistance.

Depending on your career goals, discuss opportunities to enhance or expand skills.

Prepare for your performance review by:


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Documenting your accomplishments and how you did in relation to any goals that wereestablished for your position;

Noting any classes you have taken, or personal study in which you engaged, to buildyour skills;

Reviewing how you did in relation to deadlines that may have been established for yourwork.

Use the conversation with your supervisor to set goals that are as specific, measurable, and

realistic as possible. Also consider how you might want to progress in your job and the skills you

would like to develop. Your performance review is a good time to discuss skills development

and possible job progression opportunities.

The review should be completed, reviewed, and signed by the employee and supervisor. If you

have a question or concern about your performance evaluation, ask your supervisor during the

evaluation process.

EXPLORE

UW Human Resources offers information to help you improve your job performance.

Use Professional & Organizational Development programs and services to enhance yourskills through quarterly courses, certificates, career counseling, and more.

Explore UW Care Link, the UW employee assistance program, if you have personal orfamily concerns that may be affecting your job performance.

Effective use of human and physical resources:

This activity is carried out through a process of cross-function or cross-departmental working.

Staff from different sections of a business come together to identify and address issues related

to the company's logistics, employee relations, stakeholder engagement and organizational

development.

Staff are recruited to meet demands of the organization and often a team leader is selected toco-ordinate objectives, e.g. to set and meet achievable goals. Team performance is monitored

in bite sizes to keep abreast of developments. Team members will liaise with other

departments to avoid the silo effect form of productivity, i.e. to keep in the loop of events in

the business environment.


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All the data created or generated will be stored up as intellectual property and perhaps legal

steps will be taken to protect material, e.g. designs and text. The information will have come

from a range of individuals who have come together as a group to provide accumulated

experience and skills. For instance members of a Board may have worked within the

organization over a series of years in different roles.

Other areas of physical resource include maintenance of a company's building and facilities, e.g.

an organization may need to employ a policy and/or compliance officer to write and maintain a

register of clear concise and easy to use documents as required by service operations of the

business and government standards.

Recommendations to improve performance & efficiency

In a previous post we covered What do performance appraisals accomplish?. That post

discussed the perceptions that managers and subordinates have on the performance appraisalregarding what functions are fulfilled. It highlighted the contrast between intention and actual

usage. Below are more in-depth recommendations to improve the effectiveness of

performance appraisals.

Recommendations:

Make sure mgrs and subordinates understand the appraisal system:

The appraisal system should be explicitly described specific to the purpose of the appraisal.

Organizations that clearly state the purpose for the appraisal reduce the confusion and

ambiguity of the process. The goal should be that everyone knows why you are conducting

appraisals. Think of it as purpose and procedure training.

Assess the effectiveness of your current system:

What are the intended functions of the current system? Recall that in What do performance

appraisals accomplish?, managers and subordinates agreed that the system uphold some

functions while falling short in other functions. Additionally, managers and subordinates have

different needs. Identify them, and construct a questionnaire to assess the degree to which org

members perceive the process to be effective. Only then is the organization in position to

develop a strategy to address shortcomings.

Appraisal skills training for your managers are a must:

It can reasonably be concluded that the ability of the supervisor to skillfully appraise his/her

subordinate is critical to an effective appraisal. Training must focus on helping managers


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develop specific appraisal skills and confidence in their ability to effectively evaluate others.

Skills should include (each of these could be a book on their own):

Goal setting Communicating performance standards Observing subordinate performance Coaching and providing feedback Completing the rating form Conducting the appraisal review

Increase managers willingness to conduct effective appraisals

Primary causes of appraisal ineffectiveness fall squarely on the managers shoulder. Its the

harsh truth, but organizations should take more steps to facilitate. Offer refresher trainings, or

training on the skills mentioned in the previous bullet. In short, arm or prepare managers to

best carry out effective appraisals.

Start with effective performance planning

Planning is required to set the stage for effective appraisals. The majority of subordinates cited

unclear performance standards as a cause of ineffective appraisals. Meaningful and accurate

evaluation and feedback requires clear goals be established beforehand. Therefore a large part

of the process should be devoted to determining what actions need to be taken in the future. It

is harder to correct the results of poor planning than it is to plan correctly at the beginning.

Make informal appraisals ongoing activity

Annual appraisals are only as effective as what happens during the rest of the work year.

Managers can increase the effectiveness by scheduling periodic, informal appraisals with

subordinates on a regular basis. Mini-appraisals encourage honest communication, give the

manager an opportunity to monitor employee progress, provide employee with an ongoing

source of feedback, and address minor problems before they build or snowball. This can be

difficult to maintain throughout the year as workloads pile up. However, when systems and

structures are put in place, they can help ensure commitment to ongoing activity. Heres how

Point to Performance can help.

Provide resources necessary to link pay to performance

Linking rewards to performance appraisal results has been found to be one of the most unclear

and controversial issues. However, this value proposition or selling point is frequently made for

the appraisal. Few managers and subordinates believe the system effectively linked pay to

performance. When the following happens, the system will be viewed as a sham.


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Changes in pay drive ratings instead ratings driving pay Does not allow for differentiation among various levels of contribution to the

organization

When this happens, appraisal process loses its ability to have a positive effect on employee

motivation instead creates a lack of trust in the appraisal process, which can undermine the

potential for the system to effectively fulfill other functions. In short, define performance and

contribution and reward them.

Use Anniversary dates to stagger appraisals

Conducting appraisals can be burdensome. Not only do managers have project or client work to

do but also the administrative and internal work. To provide managers time to conduct more

effective appraisals, encourage the staggering of appraisals throughout the year. This reducesthe difficulty of managers having to conduct numerous appraisals in condensed period, which

is a serious threat to the effectiveness of the process.

What have we learned from this performance appraisal review? Using a feedback structure,

heres what we can take away:

STOP: assuming they are motivational or lead to performance or better relationship between

the manager and subordinate, dwelling on negatives.

START: involving employees more into the process, evaluating the actual process/system, givingfeedback more often.

CONTINUE: clarifying performance and goals, getting input from employees about their job,

discussing employee development.

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