RAAA SoccerBoard Meeting & Minutes1/28/2015

Minutes – Part 1• Introductions• 2015 Soccer Fields (Slide 6 for details)• We reviewed the field allocations for 2015. We have the proper

amount of space for this season and feel good about being able to accommodate all of the kids.

• Ryan will send the allocations to David C. for review. There are additional follow-up questions that we have for him as well.

• We need to be aware of REV schedules @ Flint. Ryan will coordinate with REV.

• New Uniform Vendor (Slide 7 for details)• Universal Athletic will be the new uniform vendor for 2015. We

selected two packages based on age groups. Pre-K through 3rd grade will wear a kit similar in style to last year but with an improved material. The 4th through 9th graders will wear an updated kit with a third color and a fun, unique style. You can review these samples on slide 7.

• The total cost for the new uniform package is projected at $20,392 inclusive of all fess, taxes, and shipping charges.

Minutes – Part 2• 2015 Fees/Budget/Registration Review (Slide 8 for details)• We reviewed participation projections and financials for the

upcoming season. Ryan and Ann will review the proposal with the finance committee on Monday, 2/1.

• We have adjusted the fee structure for the 2015 season and beyond. • League fees will be $65 (Pre-K to 3rd) and $80 (4th to 9th). This change is

reflective of the additional costs for these age groups including uniform and referee costs.

• Soccerfest & the Jamboree will remain relatively unchanged for 2015• MN United Partnership• We have agreed to partner with MN United, Minnesota’s

professional team. We are very excited about this new relationship. More details in the near future but the highlights include: player appearances at Soccerfest, coaching clinic assistance, sideline passes for the kids, and tickets to games.

Minutes – Part 3• Milestone Dates• We made decisions on most dates throughout the season. More details to follow.• Pre-Season (March 10th – July 5th)

• Registration Opens March 9th / Closes May 17th

• Waitlist will be available on May 27th

• Teams will be assigned by May 27th to place the uniform order on May 29th. Uniform pickup will be on June 26th.

• Parent Meeting is on June 24th. Details to follow.• MYSA Training & Coaches meeting will be held on June 20 th • Soccerfest will be held in early May, firm date to follow.

• Regular Season (July 6th – August 20th)• The season will run July 6th through August 20th

• Board & Website• Ryan will communicate with Brian to make updates to the website for the 2015

season.• Teresa Joseph will take over as fundraising coordinator on the RAAA Soccer board. • Ryan will communicate with Jeremy on the fields coordinator position.• Ryan will communicate with the board at large on their involvement in the program.

Meeting Agenda• Introductions• 2015 Soccer Fields• New Uniform Vendor• 2015 Fees/Budget/Registration Review• Milestone Dates• Pre-Season (March 10th – July 5th)• Regular Season (July 6th – August 20th)

• Board & Website• Closing

2015 Soccer Fields

# of Teams Per Night Field Size

# of Fields Location Notes

PreK/K 12 60' x 90' 6 Diamond PathLY K 56 Males x 2 for PreK added/growth = 112 = 12 teams

1st 10 60' x 90' 5 DCTCLY 85 1st grade females + 10% growth = 94 players = 10 teams; plenty of parking for 10 teams

2nd/3rd 14 90'x150' 7Flint Hills (2 full size fields broken into 7-8 smaller fields)

Best location for parking to keep 2nd/3rd grade at 1 location

4th/5th 10150' x 210' 5

Meadows, Camfield, Kidder, Winds, Chippendale 8 female teams LY + 1-2 for growth = 9-10 teams in 2015

6th-9th 8210' x 330' 4

2 Fields at RMS, Jaycee, DCTC Stadium Field

8 Female teams LY; LY teams were on small side so even with growth would just add more per team

• Jaycee, DCTC, and Flint Hills - prior to 7:45pm is RAAA and 8pm and later is REV

• We need to coordinate with REV the first two weeks of season. There is plenty of daylight so we can have two 6-9th grade practices on same field in one night if REV needs fields.

• We may have to coordinate with college game at DCTC stadium field on the last week of the season.

• Would the City provide smaller goals (4' x 8') at DCTC for 1st graders?• Would the city provide the 4th/5th grade goals (7' x 21') at Meadows

and all other City locations?

New Uniforms• Universal Athletic• Propose using 2 packages (# 1 for PreK-3rd / #3 for 4th-9th)• Includes player name & RAAA logo any color, packaged by team• Pricing is driven by fabric performance & quality• Pricing is inclusive of all taxes, fees, & shipping• 4 week lead time for initial order (late orders are a quick turnaround)

• Total cost: $18,944

2015 Fees/Budget/Registration Review• Projecting 972 participants (7.5% increase to LY)• Pre-K to 3rd Grade – 610

• Increased team counts for 1st grade• 4th Grade to 9th Grade – 362• Est. 54 scholarships

• Fee Structure• $65 for Pre-K to 3rd • $80 for 4th - 9th (incremental $15/kid for referees & improved kits)

• Uniform Costs• Packages of $18/$26 - $20,392

• Referee Costs - $7,405• Soccerfest & Jamboree - $6,550• MN United Partnership - $3,000• Decreases budget surplus by $4,000

Milestone Dates• Pre-Season (March 15th – July 5th )• Review Registration open/close dates• Team formation & Scheduling timing - • Uniform ordering & distribution - • Parent Meeting / PCA / Coaches Meeting - • MYSA Training - • Soccerfest -

• Regular Season (July 6th – August 20th )• Pictures - • Cherry Berry - • Jamboree - • Awards/Medals -

Board & Website• Open Board Positions• Uniforms Coordinator• Fields Set-Up• Fundraising w/ Sports Authority & Cherry Berry

• Website Info & Updates• July 7th – August 20th • Girls play Tuesday and Thursday and Boys play Monday and Wednesday• 6pm start. Pre-K/K & 1st Grade play for 1 hour. 2nd - 9th Grade play for

approximately 1.5 hours. Start times vary for 6-9th grade.• Soccer cleats are suggested. Shin guards, soccer ball and water required. All other

equipment will be provided by RAAA.• Males & Females in Grades K-9 for upcoming school year are eligible. Pre-K children

must be 4 years old by TBD.• Parent Meeting – June• Coaches Meeting/Clinic – June• MYSA Coaches Training – June• Pictures – TBD at RHS Pond (back-up location is RMS Middle)• Cherry Berry Fundraiser – TBD• Girls Jamboree (3 v 3 games for 2nd-5th grade girls) - TBD• RAAA Night for Irish Women’s Soccer – TBD• ANYTHING ELSE FOR THE WEBSITE?