r12 using web adi to upload oracle assets
TRANSCRIPT
Release 12_Using WEB ADI to
Upload Oracle Assets
Suzana Ferrari
Senior Principle Consultant
DARC Corporation
Session ID# 8000
• Consulting Services• Program Management, Functional, Technical,
Architecture
• Production Support• 24x7 Functional & Database
• Organizational Change Management• Communications, Documentation, Training
• Accelerators for Interfaces and Conversions• Mergers & Acquisitions• Global Consolidation
Speaker’s Qualifications
• Certified Expert Consultant, Oracle E-Business Suite R12 Financials
• Implementing Oracle Applications for over 10 years (USA, Canada, UK)
• Project Manager on several successful implementations and upgrades
Agenda
• WEB ADI Overview
• WEB ADI and MS 2007
• WEB ADI: Defining Layout• WEB ADI: Defining Layout
• WEB ADI: Creating a Document
• Legacy Data
• Create Assets Upload
• Upload Summary and Reconciliation
• Q&A
WEB ADI Overview
• Web based integration tool used with Microsoft Excel
formatted spreadsheet
• Data validated against Oracle valid values
• Multiple integrators that determines product and
functionalities provided
• Assets Wizard functionality is provided by the Assets product
WEB ADI and MS 2007
• Enable macro settings (Metalink Note - 1077728.1)
• Browser settings to be modified for Excel interface
• ActiveX Controls and plug-ins Settings
• If you are running Web ADI version BNE.D or later, you do • If you are running Web ADI version BNE.D or later, you do
not need to perform this step
• If you are running a version of Web ADI prior to version BNE.D,
you must change your Internet Explorer security settings to
allow a spreadsheet to be created on your desktop
• In case document fails during upload - in Internet Explorer 7 or
8 enable the 'Allow status bar updates via script' option in the
browser
WEB ADI: Defining Layout
• Responsibility
• Fixed Assets Integrator
• Oracle Web ADI
• Integrator: Fixed Assets – Additions
• Select existing layout
• Update; Duplicate; Create
• Define Fields
• Update to meet your company needs and standards
Defining Layout: Steps1. Access the Define Layout Page
2. Select Define Layout
3. Select Integrator - Fixed Assets – Additions
4. Look for in LOV
5. Find Integrator and Click on Go5. Find Integrator and Click on Go
6. Select the Layout
7. Define Layout
8. After you select the existing layout to modify, click on
9. Name the new layout and Click Apply
10. Find the new Layout and Update
11. Select the Layout and Define Fields
12. Update to meet your company needs and standards
13. When complete, click on Apply
Layout: Integrator
Integrator Layouts
Naming New Layout
Layout Default: Required Fields
Layout Default: Optional Fields
Layout Default: Optional Fields
Layout Default: Optional Fields
WEB ADI: Creating a Document
Steps1. Using Fixed Assets Integrator responsibility, navigate to
Additions
2. Select a Corporate Book you want to upload
3. Select Excel version from LOV3. Select Excel version from LOV
4. Select Layout you defined (or use seeded)
5. Review and Click on Create Document
6. Click for Options and select Download File
7. You might receive Security Warning
8. Excel will open
9. Wait until spreadsheet is completed
10. Save the spreadsheet as ‘Excel Macro-Enabled Workbook’
Fixed Assets Integrator
responsibility, navigate to
Additions
Select a Corporate Book you
want to upload
Select Excel version from LOV
Select Layout you defined (or use
seeded)
Review and Click on Create
Document
File Download
Excel Opens
Spreadsheet
Excel Macro-Enabled Workbook’
Legacy Data 1. Gather GL Accounts balances per account combination
2. Reconcile data to GL control accounts
3. Clean up the new saved file
4. Add columns
5. Assign assets to a valid category listed5. Assign assets to a valid category listed
6. Assign assets to a valid locations listed
7. Assign Asset Key to each Asset
8. To each asset, assign valid depreciation account
9. To each asset, assign valid # of units
10. Upload Data
11. Reconcile Mass Addition Interface Table uploaded assets to
the assets on ADI Template
Create Assets Upload
1. Use Upload from Oracle Excel Menu to upload data
2. Select valid upload parameters
3. Document is uploaded to server
4. You will receive confirmation once upload completed
Oracle Excel Menu to upload
data
Select valid upload parameters
Document is uploaded to server
Upload Confirmation
Upload Summary and
Reconciliation
1. Bring Oracle Assets to Desired Period
2. Define WEB ADI Layouts 2. Define WEB ADI Layouts
3. Reconcile upload files to legacy data / TB balances
4. Create WEB ADI Document for layout
5. Unprotect sheet, insert rows and upload assets data
6. Upload Assets Data to Oracle
7. Run Report - Asset Additions Report
8. Reconcile total upload amounts with data provided
Upload Summary and
Reconciliation
9. Reconcile by Category
10. Run: Create Accounting – Assets; Do not Post to GL10. Run: Create Accounting – Assets; Do not Post to GL
11. JE Analysis
12. Reconcile JE to data uploaded
13. Run TB
14. Adjust JE
15. Run Depreciation
ConclusionConclusion
Q&AQ&A
Please take a moment…
• If you haven’t turned in your entry form • If you haven’t turned in your entry form
• please hand it in now
