IEEE PES DISTINGUISHED LECTURER PROGRAM (DLP)

R1-7 Chapter Chairs Training Meeting

July 16th, 2017

Yousu ChenDLP Coordinator

What is the DLP• The DLP is a program that provides lectures

worldwide on topics of current interest forchapter meetings.

• This program brings experts otherwise notavailable to the chapters, and enhancestechnical activities for chapters.

Objective of the DLP• Provide support to PES Chapters to deliver

informative technical programs for theirmembers.

• Increase the educational awareness of thePES general membership on a variety oftopics with perspectives ranging fromresearch to the practical application oftechnology.

How does the DLP work? (1)• The DLP committee administers the program.• The DLP request has to be initiated from PES

chapter(s).• PES has prepared a list of distinguished

lecturers recommended by various entities ofPES for presentations on topics of interest toPES Chapters.

• PES Chapter identifies a potential lecturer andtopic that will interest local PES members.

How does the DLP work? (2)• The Chapter(s) need(s) to work together with

the distinguished lecturer to setup the topic/date(s) BEFORE the request is submitted.

• A student branch needs to work with its local PES Chapter to submit a request.

• PES encourages neighboring Chapters to coordinate their request. This allows more Chapters to benefit from the same trip.

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How does the DLP work? (3)• International DLP requests need to be

submitted three months in advance of the proposed visit.

• For international travel, PES strongly encourages the Chapter to work with their CR/RR to coordinate additional countries / Chapters in the visit to make the DL Program more cost effective.

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How does the DLP work? (4)• The DLP might support conferences that are

sponsored by PES and local PES chapter is involved. The DLP committee will examine the request on a case by case basis.

• The maximum funding support is $2,500.

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DLP webpage8

Website: http://www.ieee-pes.org/pes-communities/chapters/distinguished-lecturer-program

• When the speaker goes for a DLP visit only,PES pays travel expenses while localexpenses will be the responsibility of thelocal Chapter.

• For lectures in conjunction with a businesstrip, PES will reimburse the incidentalexpenses, such as lodging and food, but notthe rental fee of conference room.

Financial agreement

• For lectures arranged with an employed lecturer, cost sharing with PES and employers is encouraged.

• PES financially supports a DLP visit to eachChapter once per year.

• Individual DLP lecturers can only befinancially supported by PES up to threetimes per year.

Financial agreement (continued)

What are the procedures?• Review the lecturer List and select a topic.• Contact the lecturer to discuss your proposed

program and estimate of the travel expenses and local expenses:– Work with CR/RR for international trip– Student branch needs to work with local chapter

• Submit the DLP request form to pes.chapters.dlp@ieee.org, copy to the lecturer and CR/RR.

• Receive approval of request from the DLP Chair.

What are the procedures? (continued)• Prepare the event, working with lecturer and

local volunteers:– Promote IEEE PES– Invite students

• After the event– Local Chapter will submit a follow-up report, consisting of

evaluation of the lecturer/presentation, comments and suggestions to pes.chapters.dlp@ieee.org.

– Lecturer will submit a complete IEEE expense form for the travel to pes.chapters.dlp@ieee.org.

• Local expense reimbursement will based onprior arrangement between Chapter and thelecturer.

DLP Process Flow Chart

Check the DLP list to select topic and lecturer

Contact the lecturer to setup a convenient date for

the lecture (work with CR/RR for

international trip)

Get an agreement

with the lecturer

Estimate local costs that are under

responsability of the Chapter

Estimate costs for transportation

between cities / countries

Submit a request form to the DLP committee chair

Get the DLP committee chair

aproval

Organize the lecture (location, audience, etc)

File and submit the forms (DLP Follow-up Form

and L31)

Send an acknowledgement

letter to the lecturer

Reimburse the lecturer the local

expenses

Past DL• A DL will be moved to the past distinguished

lecturer list after five years without apresentation.

• Past DLs will be required to be re-nominatedto become active again.

Nomination• Submit a nomination form with:

– Biography: A complete biography including education, positions, areas of expertise, & publications.

– Abstracts: 2-3 Abstracts of talks to be given. • Criteria:

– Topics of Interest to PES Members– IEEE activities– Record of Public Speaking– Publications

• DLP review committee will evaluate the nomination and report to the Governing Board.

2017 completed DLP events (by July 15th)

• 14 DLP visits, 27 lectures completed with ~1, 400 attendees

Speaker Name Date Region Chapter Att. PES Approved Actual Qing-Chang Zhong 3/8/2017 R4 Chicago 34 $0 $0

Jonathan Woodworth 3/28/2017 R3 Tallahassee 76 $550 $449 Luis (Nando) Ochoa 4/3/2017 R9 Rio De Janeiro 60

$2,000 $1,946 Luis (Nando) Ochoa 4/4/2017 R9 Rio De Janeiro 100Luis (Nando) Ochoa 4/5/2017 R9 Minas Gerais 40Luis (Nando) Ochoa 4/5/2017 R9 Minas Gerais 100Luis (Nando) Ochoa 4/6/2017 R9 Minas Gerais 100

Henry Louie 4/19/2017 R2 Lehigh Valley 35 $700 Henry Louie 4/19/2017 R2 Lehigh Valley 24George Gross 4/20/2017 R7 Montreal 30 $850 $953 Jose Jardini 4/25/2017 R9 Centro-Norte Brasil 70 $300 $184

Dragan Jovcic 4/27/2017 R8 France 80 $500 $542 Ebrahim Vaahedi 5/1/2017 R8 Rio De Janeiro 50 $1,700 $1,398

Vladimiro Miranda 5/9/2017 R8 Romania 50$500 Vladimiro Miranda 5/10/2017 R8 Romania 40

Vladimiro Miranda 5/11/2017 R8 Romania 25Jay Giri 5/8/2017 R8 South Africa

$2,500 $1,756 Jay Giri 5/10/2017 R8 South Africa 200Jay Giri 5/15/2017 R8 South AfricaJay Giri 5/18/2017 R8 South Africa

Luis (Nando) Ochoa 6/8/2017 R8 Croatia 60 $750 $625 Luis (Nando) Ochoa 6/9/2017 R8 Croatia 60Henry Louie 6/15/2017 R5 Galveston Bay 25 $650 Jose Jardini 6/19/2020 R9 Honduras 30 $1,600 $1,554 Jose Jardini 6/21/2017 R9 Panama 30

Jay Giri 6/27/2017 R10 Beijing 40 $2,300 Jay Giri 6/29-30/2017 R10 Macau 40

2017 coming DLP events

• 7 visits, 11 lectures are scheduled

Lecturer Date Region Chapter # of attendees Approved

Anurag Srivastava 7/26/2017 R10 Singapore 50$3,500 NDR SARMA 7/27/2017 R10 Philippines 50

NDR SARMA 7/31/2017 R10 Hyderabad 50

Anurag Srivastava 8/2/2017 R10 UP 100 $2,300 Anurag Srivastava 8/3/2017 R10 UP 100

Kalyan Sen 8/15-12/2017 R9 Peru 100 $1,150

Salvador Acha Daza 8/17/2017 R9 El Salvador 25$683

Salvador Acha Daza 8/18/2017 R9 El Salvador 25

Chen-Ching Liu 9/11/2017 R4 Twin-cities 30 $700

Guillermo Rodriguez 9/19-20/2017 R9 Panama 25-40 $800

Guillermo Rodriguez 9/27-29/2017 R7 Northern Canada 30 $1,200

QUESTIONS ?

Thank you!

http://www.ieee-pes.org/pes-communities/chapters/distinguished-lecturer-program

yousu.chen@ieee.org