r k matoria 1/45 e-granthalaya a digital agenda for library automation and networking ram kumar...

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e-Granthalayae-GranthalayaA Digital Agenda for Library Automation and NetworkingA Digital Agenda for Library Automation and Networking

Ram Kumar MatoriaRam Kumar Matoria– Technical DirectorTechnical Director– Library & Information Services DivisionLibrary & Information Services Division– NATIONAL INFORMATICS CENTRENATIONAL INFORMATICS CENTRE– A-Block, CGO Complex, Lodhi Road,A-Block, CGO Complex, Lodhi Road,– New Delhi New Delhi –– 110 003 110 003– Ph. 011- 24305487Ph. 011- 24305487– M=09968658570M=09968658570– Email: [email protected]: [email protected]

http://egranthalaya.nic.in

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Main activities in the Library– Documents/Information Acquisition– Documents/Information Processing– Document/Information Delivery– Overall Management of Man, Documents, Assets– Library Computerization


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What is Library Automation?– Library automation is the general term for

information and communications technologies (ICT) that are used to replace manual systems in the library

– The use of automatic machines or processing devices in libraries. The automation may be applied to library administrative activities, office procedures, and delivery of library services to users.


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Why Library Automation?– For Better Management

Documents/Information Acquisition Manpower / Physical assets Increased Operational Efficiency Improve the Quality and Effectiveness of Services Online User services Removal of repetitive jobs Increase Resource Sharing Quick delivery of services Wide access of information


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How successful we are?– Since last three decades libraries are making efforts

to automate their in-house activities, functions and services

Only few libraries are fully automated (10%) Many libraries are partially automated (10%) Large number of libraries not started this (80%)


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Why we failed?– No Proper Planning/Support from Govt.– Lacking of willingness among Library staff– No-supportive attitude of top management– Inadequate funding

Costly Hardware Costly Library Software Data entry headache Maintenance Problems Never Ending Process


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History of Library Automation– First Generation

Little integration between modules Mainly Circulation & Cataloguing Specific to Hardware & O Dos Based Environment Use File System Storage

– Second Generation Various Platforms (UNIX/DOS) Functions are Command Driven & Menu based Use Dbase/FoxBase Solutions for data Storage


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History of Library Automation– Third Generation

Fully Integrated Modules Use of RDBMS as Back –end Solutions GUI Interface separated from database

– Fourth Generation Client / Server Architecture Access to Other Server Over Networks Allows To access Multiple Sources

– Web- based Solutions


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Library Management Systems A library management system, also known as an automated

library system is software that has been developed to handle basic housekeeping functions of a library.

– Single function.

– Integrated Realizing the important role that the library management system

will play in planning and implementing library automation projects, it is necessary to educate ourselves and know more about these systems

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General Features of ILMS Functional modules

– basic modules - cataloging, OPAC and circulation - -- Add on- acquisition, serial control, interlibrary loan (ILL), and Web OPAC

Operating systems -- Windows / Linux

Database systems - Oracle, Informix, MS SQL, MS Access, Proprietary, etc…

Network architecture – client-server architecture that uses TCP-IP to communicate across networks (LANs and

WANs) /Local/LAN User interface

– graphical user interface (GUI) is the norm for current systems because users find it easier to work with and it allows a wide range of tasks to be accomplished with a click of a mouse (Desktop Based Application/ Web Based application)

Library automation standards – library industry standards such as AACR2/MARC/Z39.50/ISO: 2709/MARCXML/RFID

Standard



Implementation Plan– Training

– Data Entry Sheet Preparation Data Key-in Source (Books / Catalog, etc)

– Quality Check

– Feedback


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Availability of Library Automation Software– In-hose design

Needs expertise, time, resources, etc

– Commercial Software (Costly) LibSys, ManLib, etc. etc.

– Free Software e-Granthalaya Software from NIC KOHA New GenLib


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Libraries in India (No official Census)– National Libraries 7– Public Libraries 54000– S &T Libraries 1200– Social Science Libraries 450– Government Libraries 800– Humanities Libraries 500 – Academic Libraries –

School / Colleges Libraries 100000+ University Libraries 370 Pvt Libraries 5000


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Library Automation Software in IndiaIn-house software - 2000 Libraries

. LibSys – 2000 Libraries

. Alice – 300 Libraries

. SOUL – 3000 Libraries

. Slim – 50 LibrariesKOHA 2000 Libraries

. e-Granthalaya 3200 Libraries

. VTLS – 10 Libraries

. Others – 100 Libraries


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Automation & Networking- Components

Hardware Software LAN/Networking Library Management Software Training Data Entry Home Page Design Hosting Support/Migration/Up-dation


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What is e-Granthalaya?– Library management Software– Useful for automation of In-house activities– Useful for automation of user services– Networking of ‘Cluster of Libraries’ possible – A-Z functions of the Library can be automated– Local/LAN/WAN based Data Entry Solution


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Features– Well Integrated Modules– No Duplicate Entry– User-Friendly data entry forms– Single/Common/Centralized Database for Cluster of

Libraries(main /Branches)– Common Search Interface for cluster of libraries

(Web OPAC)


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Features ….contd..– Automatic deployment from NIC server to Client

PCs (zero touch deployment)– Automatic up-dation of Client Software (Data entry

program)– Multi-Lingual / UNICODE Compliant database

supports 10 Indian scripts / 15 Regional languages– Copy Status display in real-time


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Features ….contd..– Member-Specific data accessible over Internet/ Intranet– Member dues/ fine/due date/ circulation transactions made

available over Intranet/Internet– CAS/SDI generated automatically in Real Time on just single

click– Exhaustive Web OPAC Interface– Single form used for Circulation of all kinds of Reading materials

(books, bound journals/loose issues)– Barcode/RFID/Smart Card Integration for Circulation– Parent-Child relationships in Catalog/Copies records– Exhaustive Library Statistics Report


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Features ….contd..– Automatic Scheduling of coming loose issues of

journals– Editing of any records possible – no locking of

records– Search of Circulation Transactions from every angle– Email Integration– Printing of Bar Code labels built-in– Digital Libraries Integration(Micro-Docs) built-in– Generate Library Bulletin


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e-Granthalayae-GranthalayaA Digital Agenda for Library Automation and NetworkiA Digital Agenda for Library Automation and Networking

Features ….contd..– News Clipping Manager built-in– Download Records from other libraries/Internet– Export records to CSV Files, MARC21, MARC XML,

ISO 2709, Excel, and MS Access File– Exhaustive Reports Service– Digital Repository of Full-Text articles, News and

Books chapters– Search Z39.50 Servers from Internet


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Modules (Data Entry Program)– Admin– Acquisition– Cataloging– Circulation– Serials– Micro Documents Manager– Budgets– Search– Web OPAC (Internet based Search Module)


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Distribution/Costing Policy– Software Provided at zero cost to the Libraries.– Training/support/up-gradation – Free – Hosting of individual database/web site free for

Govt. Libraries– Hosting of Catalogs in NIC Server in a shared

database – building of Union Catalogs. – FREE– A Home Page to each member Library - FREE


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Change/Up-gradation Policy– On the basis of feedback from existing users– On change in the technology / new platform

/Development environment, etc We regularly upgrading software to cater the needs of all

kinds of libraries in India We inform to the users and migrate their existing version to

the new version Updates are available at http://egranthalaya.nic.in Union Catalog Available at http://www.eGLibNet.Gov.in


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Versions and releases– 2003 - Ver.1.0 (Public Libraries Edition)– 2005 - Ver.2.0 (Govt. Libraries Edition) – 2007 - Ver. 3.0 (Network Edition) – Rel. 23

Local/LAN Database Connectivity Remote/WAN Database Connectivity

– 2015 – Ver. 4.0 (Enterprise Edition) – Web Based


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New Features in Ver.4.0– Based on .NET 4.0 – ASP.NET Application– Web based / Cloud Ready Application hosted in NIC for Govt

libraries– Enterprise Edition with a Centralized Database for all the

libraries under one Department– Built-in APIs for External Services like Google/Amazon/LOC– Crystal Reports in pdf/doc/html format– Integration with Postgresql – an open source DBMS– Integration with MS SQL Server


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Implementation of eG3– Option 1 (Paid Project)

Turnkey Solution from NIC/NICSI for the following:-– On-site Installation and setup

100 Records Sample Data Entry of books / members 3-Days On-Site Training One Month On-Site Support

– Data Entry, Data Migration– Manpower Deployment

– Option 2 Get CD of Software from NIC – implement /run/maintain your self Get Online support from NIC, Attend NIC Training at your cost.


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Support from NIC– Email– Phone– VC in NIC Centre– TeamViewer/Ammyy

NICSI Paid Services– Data Entry (Basic/Advance/With PC/Without PC)– On-site Training, Installation, 1 Month Support, 100 Records Sample

Data Entry– Data Migration– Manpower Deployment– Web Site Design/Hosting


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Components (eG3)– Front End (Data entry) Program (Windows Forms)

Installed on Each Client PCs

– Back End (Database) – MS SQL Server 2005 Installed on Server Pc

– Search Interface (Web OPAC) – Web Forms Installed on Server Pc

– GranthService (Web Services) for Remote DB Connectivity

Installed on Server PC


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Implementation Mode– Stand – Alone Mode

All components in single PC (Windows XP/Vista/Win 7 with SQL Server 2005/2008 Express Ed)

– Client/Server Mode Local/LAN Based Implementation

– Data Entry Program in all Client PCs (Windows XP/Vista/7)– Database/WebOPAC in Server PC (Windows XP/vista/7/Server

2003/2008 with SQL Server 2005/2008 Express or Standard Ed) Remote/WAN Based Implementation

– Data Entry Program in Remote Client PCs (Windows XP/Vista/7)– Database/GranthService/WebOPAC in Centralized Server PC

(Windows Server 2003/2008 With SQL Server 2005/2008 Standard /Enterprise Ed)


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System Requirements– FOR Client/Server Mode:-– One Server PC With Min 4GB RAM

Windows Server 2003/2008/2012 (OS) MS SQL server 2005 /2008/R2/2012(Standard Edition)

– Client PCs P IV with Standard Confiuration, Min 2GB RAM LAN Connectivity Windows XP/Vista /Win 7/8

– For Stand-Alone –Win XP/Vista/Win 7/8/Win Server


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Users of Software Govt Libraries (Ministries/Deptts) Police Libraries (102) NVS (500 + schools) KVS (Kendriya vidayalayas) = 1000 Public Libraries Industrial Libraries NGO Libraries University Libraries Pvt Institute Libraries Schools/Colleges Libraries


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Installation of e-Granthalaya (3.0)– Run SQL Server 2005 Setup from CD on Server PC– Run Client Program Setup from CD on each Client

PCs– Make Database Connectivity from all Clients PCs– Install eG3 OPAC on Server PC


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Standards Implemented– UNICODE Compliant Database– Multi-Lingual Interface– AACR2 Compliant cataloging– MARC21 Fields incorporated– Export to CSV/Excel/MS ACCESS Files– Export to MARC21/MARCXML/ISO 2709 Format– Z39.50 Client Search– Download Catalog Records from Internet– BarCode Integrated– Smart Card Integrated


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Future Developments– Developing APIs for Integration of Union Catalog of Libraries to search from

any web site (http://www.eGLibNet.Gov.in )– More data elements to be added– Download of Image from Internet– SIP Interface for RFID Integration– Software and Database will be hosted in NIC for all in Cloud Computing

environment.– Simplified Workflow– Customized Fields Selection for data entry– Customized Reports– Built-in e-Books Reader

– Ver. 4.0 (Web Based Enterprise Ed) - 2015


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E-G3: Cluster Implementation with LAN Based Database Hosting

Common Components of e-Granthalaya on Server PCCommon Components of e-Granthalaya on Server PC(Windows Server 2003/2008)(Windows Server 2003/2008)

MS SQL Server 2005/2008MS SQL Server 2005/2008DatabaseDatabase

Web OPACInterface (ASP.NET)

Browser based End User

Interface for Web OPAC

Internet/Internet/IntranetIntranet

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Main Library + N number of Branch LibrariesMain Library + N number of Branch LibrariesAssumptionsAssumptions: LAN/Net Connectivity: LAN/Net Connectivity

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E-G3: Architecture

Server PC

Browser based End User

Interface for Web OPAC

(Union Catalg)

Library Cluster – Automation + Networking – Remote databaseLibrary Cluster – Automation + Networking – Remote databaseAssumptionsAssumptions: Net Connectivity: Net Connectivity

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MS SQL MS SQL Server Server

2005/20082005/2008DatabaseDatabase

(Centralized(CentralizedDatabase)Database)

GranthService (HTTP)

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Library C

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E-Granthalaya Roadmap

E-Granthalaya E-Granthalaya 1.01.0

Public Libraries EdPublic Libraries Ed

ILMSILMS


Govt. Libraries EdGovt. Libraries Ed

ILMS ILMS

++

Central/Branch Central/Branch Libraries Libraries

NetworkingNetworking


Network EdNetwork Ed

ILMS + ILMS +

Networking Networking

+ Cluster of + Cluster of LibrariesLibraries

+Digital +Digital LibraryLibrary


Web-Based Web-Based EditionEdition

ILMS + ILMS +

Networking Networking

+ Cluster of + Cluster of LibrariesLibraries

Digital LibraryDigital Library

Union CatalogUnion Catalog

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e-Granthalayae-GranthalayaA Digital Agenda for Library Automation and NetworkinA Digital Agenda for Library Automation and Networking

After Training Jobs:

1. Install / Setup Software

2. Data Entry of Books

3. Data Entry of Membership Records

4. Circulation

5. Serials Control

6. Creation of Digital Repository

7. Online News Clipping Service

8. Web OPAC Access


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NIC, New Delhi


(e-Granthalaya Based Services)

e-Granthalaya

Online Catalogs

Member Accounts

Current Articles

Union Catalogs

Online News Clippings

Housekeeping Operations

Acquisition

Cataloguing

Circulation

News Clips

Micro-Docs

Serials

Search

Recent Additions/SDI


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Digital Repository

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Our Motto

“Serving to the Un-Served”


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e-Granthalayae-GranthalayaA Digital Agenda for Library Automation and NetworA Digital Agenda for Library Automation and Networking

– Thanks……….


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r k matoria 1/45 e-granthalaya a digital agenda for library automation and networking ram kumar...

Documents

library staff

delivery of library

matoria egranthalaya

digital agenda

process http

networking main activities

data storage http

decades libraries