r 12 multi org-oracle
DESCRIPTION
r12 multi org-OracleTRANSCRIPT
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MULTI ORG STRUCTURE = R 12Multi Org structure is used to implement or capture the multiple organization information in single point of instance.Importance of Multi org setup:
We can use the data in single instance More secured data Control over different departments.
Structure: Business Group
↓
Primary Ledger↓
Legal Entity↓
Operating Unit↓
Inventory Org↓
Sub inventory
DefinitionsBusiness Group:It is a highest level organization in multi org structure. It serves human resources information. One BG may contain multiple ledgers.Ledger:It is a reporting entity in which we will record business transactions.One ledger may contain multiple legal entities.But one ledger must be associate with one Business group.Legal Entity:It is a tax authority. One LE contains multiple operating units.But one LE must associate with one Ledger.Operating unit:It is a major business division. One OU contains multiple inventory organizations.But it must be associate with one legal entity only.Inventory organization:
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It is a warehouse or a plant where goods are stored.One inventory org may contain multiple sub inventories.But always inventory org must be associate with one OU only.Sub inventory:It is a part in the inventory organization.Each sub inventory must be associated with one inventory organization.
MOAC – MULTI ORG ACCESS CONTROLMOAC is used to get access into multiple operating units from single responsibility.We will use “MO: Security profile” profile option to assign MOAC to the responsibility.To get access into one operating unit from single responsibility we will use “MO: Operating unit” profile option. Step: 1 Define MOAC security profileNavigation: Human Resources
Security Profile
Name your security profile Choose Business group Choose security type: Secure organization by organization hierarchy and/or
organization list. Classification Organization name
Operating unit Choose your Operating unitInventory Organization Choose your inventory organization
Save your work.Step: 2 Run “Security list maintenance” programNavigation: Human Resources
Process and reports Submit process and Reports
Program name:Security list maintenanceParameters:Generate list for: All security profiles
Ensure program completed normal.
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MOAC – MULTI ORG ACCESS CONTROL
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Multi Org Setup steps
Step: 1 Define LocationStep: 2 Define Business GroupStep: 3 Define CurrencyStep: 4 Define LedgerStep: 5 Define ResponsibilitiesStep: 6 Assign Profile options to responsibilitiesStep: 7 Define usersStep: 8 Assign Responsibilities to userStep: 9 Define Legal EntityStep: 10 Assign legal Entity to LedgerStep: 11 Define operating unitStep: 12 Define work day calendarStep: 13 Define inventory organizationsStep: 14 Define sub inventoryStep: 15 Open periods in GLStep: 16 Run “Replicate seed data” programStep: 17 Run “Multi org validation report”
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Step: 1 Define LocationNavigation: HRMS
Work structure Location
Scope: Global Enter Name and Address of your location Go to “Shipping Details” and enable check boxes
Multi Org Setup steps
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Step: 2 Define Business GroupNavigation: HRMS
Work Structure Organization Description
Click on “New” Enter your business group name Choose type: Business group Choose Location Save your work
Choose organization classification name as “Business group” Enable the check box Save your work
Click on “Others” buttonMulti Org Setup steps
Choose “Business group information” Enter the fields
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Say “OK”Save your work.
Multi Org Setup steps
Step: 3 Define Currency
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Navigation: General LedgerSetup Currencies Define
Oracle already defined 200+ currenciesQuery your functional currency and enable that
Save your work
Multi Org Setup steps
Step: 4 Define Ledger
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Navigation: General LedgerSetup Financials Accounting setup manager Accounting setup
Pre requisites to define General Ledger:
Step: 4.1 Define chart of accounts or StructureNavigation: General LedgerSetup Financials Flex fields Key Segments
Use CTL F11Choose: Application as General ledger Flex Field Title as Accounting Flex Field
Crete your own structure
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Click on “Segments” buttonAssign Value set to Segments
Save your workAssign Flex field Qualifiers to SegmentsChoose Segment separator√ Enable allow dynamic inserts√ Freeze flex field definitionCompile your structure
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Click on Compile button
Structure definition will store at “GL_CODE_COMBINATIONS_KFV”Say OKGo to “View Request”Ensure concurrent program completed normal
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Refresh the request
Step: 4.2 Define Segment valuesNavigation: General LedgerSetup Financials Flex Fields Key Values
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Choose:Application: General LedgerTitle: Accounting Flex Field
Choose your structure Choose Segment
Click on “Find” to define segment values
Define segment valuesAssign segment qualifiers for each segment value.
Multi Org Setup stepsStep: 4.3 Define Accounting Calendar
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Step: 4.3.1 Define Period typeNavigation: General LedgerSetup Calendars Types
Enter period type Specify periods per year Choose year type Calendar / Fiscal Enter description Save your work
Step: 4.3.2 Define Accounting CalendarNavigation: General LedgerSetup Calendars Accounting
Enter name of the accounting calendar Enter month name in prefix column Choose period type Enter Year, quarter, period number Enter From date and to date of the month Enable “Adjusting” check box for the adjustment period
Multi Org Setup steps
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Validate your calendar
Multi Org Setup stepsStep: 4.3 Define Ledger
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Navigation: General LedgerSetup Financials Accounting setup manager Accounting setup
Click on “Create Accounting setup”
Say “Next”
Multi Org Setup steps
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Enter primary Ledger name Choose chart of accounts Choose accounting calendar Choose functional currency Choose Sub Ledger Accounting Method: Standard Accrual
Say “Next”Say “Finish”
Say “Define Accounting options”
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You will see 5 setup steps:1. Ledger Options2. Reporting Currencies3. Balancing Segment value assignments4. Sub ledger Accounting Options5. Sequencing
Click on “Update” button against Ledger Options
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Say “Next”
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Choose “Retained Earnings Account”Say “Next”
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Say “Next”Say “Finish”Now “Accounting setup” step no 1 name changed to your “Primary ledger name” from “Ledger Options”
Click on “Update” button of “Reporting Currency” setup step
Say “Complete”
Multi Org Setup steps Click on “update” button of “Balancing Segment value Assignments” setup step
Say “Complete”21
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Click on “update” button of “Sequencing” setup stepChange status to “Complete”Say “Apply”
Say “Complete”
Say “Yes”
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Say “Return to Accounting Setups”
Close this window.
Multi Org Setup stepsStep: 5 Define HRMS ResponsibilityNavigation: System Administration
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Security Responsibility Define
Application: Human Resources
Data group:Name: StandardApplication: Human resources
Menu: US HRMS NavigatorRequest Group:Name: HR Reports and ProcessesApplication: Human resources
Multi Org Setup stepsStep: 5.1 Assign Profile options to HRMS ResponsibilityNavigation: System AdministratorProfile System
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Profile Options:1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name
Multi Org Setup stepsStep: 6 Define GL ResponsibilityNavigation: System AdministrationSecurity Responsibility Define
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Application: General LedgerMenu: GL _ Super UserRequest Group: GL Concurrent Program Group
Step: 6.1 Assign Profile options to GL ResponsibilityNavigation: System AdministratorProfile System
Profile Options:1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name
Multi Org Setup stepsStep: 7 Define Legal EntityNavigation: General LedgerSetup Financials Accounting Setup Manager Accounting Setup
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Click on “Legal Entities” button
Click on “Create Legal Entity” buttonMulti Org Setup steps
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Choose Territory : India Enter Legal Entity name Enter Organization name Enter Legal Entity identifier Enter PAN number
Choose “Create New Address” Enter Location Enter Address details
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Choose Type of Company Choose “Currency” Say “Apply”
You will see the “Confirmation” screen
Multi Org Setup stepsStep: 8 Assign Legal Entity to Ledger
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Navigation: General LedgerSetup Financials Accounting Setup Manager Accounting Setup
Query your Ledger
Click on “Update Accounting Options”
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Click on “Add Legal Entity”
Click on “Add Legal Entity”Multi Org Setup steps
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Query your Legal Entity
Select your “Legal Entity”
Say “Apply”Multi Org Setup steps
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You will see one more setup step “Operating units” added as 6th setup step1. Primary Ledger2. Reporting Currency3. Balancing Segment Value Assignment4. Sub Ledger Accounting Options5. Sequencing6. Operating Units
Click on “Return to Accounting Setup”
Click on “Legal Entities” tab Query your Legal Entity
Multi Org Setup stepsYou will see one more Legal Entity added as “Establishment” by system
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Step: 9 Create Legal Entity at “HRMS” moduleNavigation: HRMSWork structure Organization Description
Say “New”
Name your Legal Entity Choose Location Save your work
Multi Org Setup steps
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Choose “GRE / Legal Entity” under Organizations classifications√ Select Enabled check boxSave your work
Click on “Others” buttonYou will see the “Additional Information” fieldsNothing to do here
Save and close the window.
Multi Org Setup steps
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Step: 10 Create Operating Unit at ASMNavigation: General LedgerSetup Financials Accounting Setup Manager Accounting Setup
Query your Ledger
Click on “Update Accounting Options”
Click on “Update” button of “Operating Units”Multi Org Setup steps
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Click on “Add Operating Unit”
Enter Operating Unit Name Enter short code for Operating unit name
Under “Assignments” tab Choose Business Group Choose Legal Entity
Say “Apply”
To add more operating units click on “Add another”
Multi Org Setup steps
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Say “Complete”
Close the window.
Multi Org Setup stepsStep: 11 Define Inventory ResponsibilityNavigation: System Administrator
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Security Responsibility Define
Application: InventoryMenu: INV _ NavigateRequest group: All Inclusive GUI
Step: 11.1 Assign Profile options to Inventory ResponsibilityNavigation: System AdministratorProfile System
Profile Options:1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name
Multi Org Setup steps
Step: 12 Create UserNavigation: System Administrator
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Security User Define
Enter User Name Enter Password
Save your work Close the window
Multi Org Setup steps
Step: 13 Assign Responsibilities to UserNavigation: System Administrator
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Security User Define
Save your work Close the window
Multi Org Setup stepsStep: 14 Define Master Inventory
Step: 14.1 Define Workday CalendarNavigation: Inventory
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Setup Organizations Calendars
Enter Work day Calendar Name and Description Choose Quarterly type Choose Calendar Date Range
Click on “Work day Pattern”
Save and Close this window
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Click on “Shifts”
Enter Shift details Click on “Times”
Save and close this windowMulti Org Setup steps
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Save and close this window
Place the Cursor on “Name” fieldGo to “Tools Build”
Multi Org Setup steps
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Say OKGo to View RequestEnsure program “Build work day Calendar” Completed Normal
Multi Org Setup steps
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Step: 14.2 Define Master Inventory OrganizationNavigation: HRMSWork Structure Organization Description
Enter Master inventory organization Name Choose Location Save your work
Choose Name “Inventory Organization” under Organization classification√ select Enabled check box
Multi Org Setup steps
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Click on “Others” button
Choose “Accounting Information”
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Choose: Primary Ledger Legal Entity Operating unit
Say “OK”Save and Close this window
Choose “Inventory Information”Multi Org Setup steps
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Inventory Parameters: tab
Enter Organization code Choose Item master Organization Choose workday calendar
Costing Information: tab
Choose Costing method Transfer to GL: Yes Choose Material Account
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Revision, LOT, Serial and LPN: tab
Enter Starting Serial Number: 1
Other Accounts: tab
Enter Receiving Accounts Enter Profit and Loss Accounts Enter “Deferred COGS Account”
Multi Org Setup steps
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Save your work
Close this window.
Multi Org Setup steps
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Choose “Receiving Information”
Save and Close Window.Multi Org Setup steps
Step: 15 Open the periods in GL
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Navigation: General LedgerSetup Open / Close
Clock on “Find”
Click on “Open”
Say “Yes”Go to View RequestEnsure “Open Period” program completed Normal.
Multi Org Setup stepsStep: 16 Create Fixed Assets Responsibility
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Navigation: System AdministratorSecurity Responsibility Define
Application: AssetsMenu: FA _ MainRequest group: All Reports – Assets
Step: 16.1 Assign Profile options to Assets ResponsibilityNavigation: System AdministratorProfile System
Profile Options:1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name
Multi Org Setup steps
Step: 17 Create PURCHASING Responsibility
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Navigation: System AdministratorSecurity Responsibility Define
Application: PurchasingMenu: Purchasing Super User GUIRequest group: All Reports – Purchasing.
Step: 17.1 Assign Profile options to PURCHASING ResponsibilityNavigation: System AdministratorProfile System
Profile Options:1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name5. MO: Operating unit
Multi Org Setup steps
Step: 18 Create CASH MANAGEMENT ResponsibilityNavigation: System AdministratorSecurity Responsibility Define
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Application: Cash ManagementMenu: CE _ Super UserRequest group: All Reports – Cash Management
Step: 18.1 Assign Profile options to CASH MANAGEMENT ResponsibilityNavigation: System AdministratorProfile System
Profile Options:1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name5. MO: Operating unit
Multi Org Setup steps
Step: 19 Create ORDER MANAGEMENT ResponsibilityNavigation: System AdministratorSecurity Responsibility Define
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Application: Order ManagementMenu: ADS _ OM _ Super MenuRequest Group: OM Concurrent Programs
Step: 19.1 Assign Profile options to ORDER MANAGEMENT ResponsibilityNavigation: System AdministratorProfile System
Profile Options:1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name5. MO: Operating unit
Multi Org Setup steps
Step: 20 Create ACCOUNTS PAYABLES ResponsibilityNavigation: System AdministratorSecurity Responsibility Define
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Application: PayablesMenu: AP _ Navigate _ GUI 12Request Group: All Reports – Payables
Step: 20.1 Assign Profile options to ACCOUNTS PAYABLES ResponsibilityNavigation: System AdministratorProfile System
Profile Options:1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name5. MO: Operating unit
Multi Org Set up Steps
Step: 21 Create RECEIVABLES ResponsibilityNavigation: System AdministratorSecurity Responsibility Define
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Application: RECEIVABLESMenu: AR _ Navigate _ GUI Request Group: Receivables All - Receivables
Step: 21.1 Assign Profile options to RECEIVABLES ResponsibilityNavigation: System AdministratorProfile System
Profile Options:1. HR: Business group2. HR: Security Profile3. HR: User Type4. GL Ledger Name5. MO: Operating unit
Multi Org Set up StepsStep: 22 Run Replicate seed data programNavigation: System AdministratorView Requests
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Submit a new request Single request Say OK
Name: Replicate Seed dataChoose operating unitSay “Submit”Ensure program completed Normal.
Multi Org Set up StepsStep: 23 Run Multi Org Validation programNavigation: System AdministratorView Requests
Submit a new request Single request
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Say OK
Name: Multi Org Setup Validation reportSay “Submit”Ensure program completed Normal.
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Multi Org Set up Steps
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S. No
Responsibility
Application Data Group Menu Request Group
Name Application Name Application
1 AP Payables Standard Payables AP_NAVIGATE_GUI12
All Reports Payables
2 AR Receivables Standard Receivables AR_NAVIGATE_GUI Receivables All Receivables
3 CM Cash Management
Standard Cash Management
CE_SUPERUSER All Reports Cash Manageme
nt
4 FA Assets Standard Assets FA_MAIN All Reports Assets
5 GL General Ledger
Standard General Ledger
GL_SUPERUSER GL Concurrent Program Group
General Ledger
6 HRMS Human Resources
Standard Human Resources
US HR Navigator US HRMS Reports & Processes
Human Resources
7 INV Inventory Standard Inventory INV_NAVIGATE All Inclusive GUI Inventory
8 OM Order Management
Standard Order Management
ADS_OM_SUPERMENU
OM Concurrent Programs
Order Manageme
nt
9 PO Purchasing Standard Purchasing Purchasing Super User GUI
All Reports Purchasing
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