quicktip word

8/2/2019 Quicktip Word

1/12

Updated 07/06/08 by Hangatu Omar, TLC Staff Consultant 1

How to Use:

Microsoft Word 2007For Academic Work

Microsoft Word is a word processing application which allows you to create, edit, revise, andprofessionally format a variety of documents. This tutorial is specifically geared towards the academic

use of Microsoft Word, primarily the production of documents that must be structured in a distinct way,such as assignments, essays, and dissertations.

Please note that this tutorial is not meant as a comprehensive overview of Microsoft Word 2007. If youare interested in learning more about the program in general, check out the TLC Microsoft Word 2007Quick Tips available athttp://tlc.housing.wisc.edu .

If you have any questions, feel free to ask a TLC staff consultant for assistance during staffed hours atyour center.

In this tutorial, learn how to:

Enter and format text and characters

Insert headers, footers, endnotes, footnotes, and page numbers

Use styles or create your own Quick Style

Format margins, line spacing, and page breaks

Insert hyperlinks, tables, charts, tabs, images, captions, and borders

Insert a cover page or table of contents

Check spelling, grammar, and word count

Use language tools

Use bullets, numbering, and multilevel lists

Save files in older versions of Word

Access valuable academic resources on campus
http://tlc.housing.wisc.edu/http://tlc.housing.wisc.edu/http://tlc.housing.wisc.edu/http://tlc.housing.wisc.edu/


2/12


CONTENTS

An Orientation to the Word 2007 Layout .................................................................. 3Formatting Headers and Footers ............................................................................... 3Inserting Page Numbers ............................................................................................. 4Inserting Endnotes and Footnotes ............................................................................ 4Formatting Margins ..................................................................................................... 5Styles............................................................................................................................ 5Using Premade Styles................................................................................................... 5Creating Your Own Style ............................................................................................... 6Tables ........................................................................................................................... 7Tabs .............................................................................................................................. 8

Images .......................................................................................................................... 8Captions ....................................................................................................................... 9Table of Contents ........................................................................................................ 9Bullets and Numbering ............................................................................................... 9Simple But Insanely Useful Tools ........................................................................... 10Spelling & Grammar .................................................................................................... 10Word Count ................................................................................................................. 10Thesaurus ................................................................................................................... 10Synonyms ................................................................................................................... 11Language ................................................................................................................... 11Saving ........................................................................................................................ 11Printing....................................................................................................................... 12Academic Resources On Campus ........................................................................... 12

COPYRIGHTS

"Screen shot(s) reprinted with permission from Microsoft Corporation. Microsoft is aregistered trademark and Windows is a trademark of Microsoft Corporation".


3/12


AN

ORIENTATION

TO THE

WORD 2007

LAYOUT

The following is an orientation to the Word 2007 layout and general features. If you would likto see a comprehensive overview of Word 2007, please see the TLC Quick Tips documentlocatedhere.

Getting Started:

1. The Office Logo button in the top left corner contains many general purpose tasbuttons for your document, such as New, Open, Save, and Print. This buttonalso has a list of your recent items.

2. Just to the right of the Office Logo button are two buttons you will commonly use:

Save and Undo (which reverses your last change).3. The Tabs (Home, Insert, Page Layout, etc.) on the Ribbon contain the buttons

needed to edit characters, text, and layout, as well as additional tools you may need.Many of these tools are described later in this Quick Tip.

4. Within Tabs are Groups, which are designated by the names located on the bottom the Ribbon.

5. Within Groups are Icons, which will actually format your document or bring up amenu.

Wi

t

h

i

Within the Ribbon are Tabs, Groups, andIcons.

FORMATTING

HEADERS

AND

FOOTERS

Headers and footers allow you to place the same text in the margin on the top (headers) orbottom (footers) of every page of your document. The most common headers and footers aryour name and page numbers.

To insert a header:1. Click the Insert tab in the ribbon.2. Click the Headerbutton in the

Header & Footergroup.3. This button will expand to give you

several stylistic options for yourheader. The first header option,Blank, will be the general-purposeheader you will use most often foracademic work.

4. Once you click on an option (such as

Blank), the Header and FooterTools Design tab will show up to theright of the other tabs, offering avariety of options to edit your header.

5. Insert your text into the header box.6. To change the alignment of the

header (left, center, right), click theHome tab and choose your preference in the group Paragraph.
http://www.tlc.housing.wisc.edu/docs/quicktip_word.pdfhttp://www.tlc.housing.wisc.edu/docs/quicktip_word.pdfhttp://www.tlc.housing.wisc.edu/docs/quicktip_word.pdfhttp://www.tlc.housing.wisc.edu/docs/quicktip_word.pdf


4/12


INSERTING

PAGE

NUMBERS

To Insert Page Numbers into your document, click on the Insert tab, then go to the Headeand Footergroup to find the Page Numberbutton. Once there, you can choose from avariety of options.

INSERTING

ENDNOTES

AND

FOOTNOTES

Endnotes and footnotes provide supplementary information, such as a reference source,additional fact, or comment, for text within a document. A raised mark is placed after the textin the document and the actual note text appears at the bottom of the page beneath aseparator bar.

To Insert Footnotes/Endnotes:1. In the text, click where the note reference

mark should go, then click on theReferences tab.

2. In the Footnotes group, click eitherInsertFootnote orInsert Endnote.

3. Type the note text at the flashing insertionpoint at the bottom of the page. Click backon the document when you are finished.

4. To change footnotes, click Show Footnotes in the Footnotes group.5. To remove a footnote, select the note in the body of the text and click Delete.

6. To change the format of the numbering, click the Dialog Box Launcherbutton inthe Footnotes group and change the Number Format orStart At value.


5/12


FORMATTING

MARGINS

Most professors will specify how they want your papersmargins formatted. If they do not specify, one inch on allsides is the standard size for margins.

1. Click the Page Layout tab.2. Click the Marginsbutton.3. Either select one of the options or click Custom

Margins (at the very bottom) to create your own.

STYLES

USING

PREMADE

STYLES

Styles are an extremely useful, multipurpose tool. They allow you to create a table ofcontents automatically, export headings to PowerPoint, and easily format your document in acohesive, easy-to-read way.

Headings are an easy way to structure your document, saving time and headache. Thenames of the styles are self explanatory: use Heading 1 for your most important heading,Heading 2 for the next most important, and so on.

To use styles:

1. Select the text you wish to use Styles to format.2. Click the Home tab and select your Style from the Style group. Simply click to chang

the text.

3. You can hover over a selection to see how it will affect your text. Click the More arro

to see additional options.

4. To change the style of your entire document, click the Change Styles button andchoose anotherStyle Set. Once again, hovering over these sets will show you apreview of the changes that will be made without altering your document.


6/12


CREATING

YOUR OWN

STYLE

If your document requires specific fonts, font sizes, paragraph or line spacing, or otherspecifics, it is useful to create your own Quick Style. Quick Styles are Style Sets that arespecific to a document they stay in the file and are there every time you open that documeup.

1. Select some text and formatin accordance with the styleyou desire.

2. Right click on thehighlighted text and chooseStyles, and then click SaveSelection as New QuickStyle.

3. Give the style a name andclick OK.

4. The style will appear, asyou named it, in the Styles

group gallery every time you openthe document.


7/12


TABLES Tables are an ideal way to present information or to lay out your work in columns. In this wayyou can precisely control the look of your document.

To insert a table:

1. Click where you want

the table to be placed,

then on the Insert tab,

Tables group, click the

Table button.

2. Drag the mouse over

the grid to create a

table with your desired

number of cells.

Another way is to insert

a Quick Table (the

bottommost button) and

choose from a variety of layouts to which you can insert your own data. When you

click on a table, a new Table Tools tab with the sub tabs Design and Layout will

appear. They contain a variety of formatting options that allow you to draw in new

rows and columns, sort cells, split, and control the overall look of your table. These

formatting tabs disappear when you click out of the table.

3. To prevent a row from breaking across a page, click the Layout tab and select

Properties in the Table group. Choose the Row tab, and deselect the Allow row tbreak across pages option.

4. To have the header row repeated at the top of each page (in tables which span more

than one page), select the header row, select the Layout tab, Data group, and click

Repeat Header Rows.

5. To add color or borders, select the table, and click the Design tab. Choose a table

style, or click the Borders arrow and choose from the list.


8/12


TABS Tabs allow you to line up text without using tables.

The default for Tab is .5 of an inch. If you wish tochange that, you can use the Tab Stop Positionfunction to do so.

1. Select the text you wish to align and click onthe Home tab. In the Paragraph group, click

the Dialog Box Launcher to displaymore options.

2. In the bottom-left corner of the box, click theTabs button. In the new box, enter the firststop position in the Tab Stop Position textbox. (Possible positions are 1, 2, etc.)When you have it formatted to yourspecifications, click Set.

3. Repeat for any additional tabs you need to add and click OK.4. Tab stop markers will be displayed on the ruler above your document. Pressing the

Tab key on your keyboard will move your cursor to this new position.5. These markers will only appear in the portion of the document which you selected in

step 1.6. To remove a tab, either go through the process above and press Clearinstead ofSe

or simply click and hold on the tab symbol on the ruler and drag it away. Letting go wdelete the tab.

IMAGESTo insert images:

1. To insert an image from a file, select the Insert tab, and in the Illustrations group,select Picture.

2. Locate your picture, select it, and click Insert.

3. To modify your picture, simply select it. The Picture Tools and Format tabs willappear.

4. Buttons on this tab will allow you to edit, crop, rotate, and align your picture.5. To format text around your picture, click the Text Wrapping button and select from

the options listed.6. A simpler way to insert a picture is to simply copy and paste it from your source, but


9/12


is always smart to have a saved copy of the image in another locationyou dontwant to lose your picture if the document crashes for some reason.

CAPTIONS To add captions to pictures, diagrams, or tables:1. Select the item. Click the References tab and in

the Captions group, click Insert Caption.

2. Choose an option from the list or create your ownwith the New Label button.3. Numbering will automatically adjust when you

insert new pictures or tables before or after yourfirst caption.

TABLE OF

CONTENTSOne of the benefits of using Headings, asdescribed above, is the ability to easily create aTable of Contents for your document.

1. Place your cursor where you want the

table of contents to go. Click theReferences tab. In the Table ofContents group, click Table ofContents. A variety of options willdisplay.

2. Click on a design.3. The table of contents will update, but not

automatically. When you make changes,click on the Update Table button in theTable of Contents group.

4. You will be presented with two choices:update all fields or just page numbers.Make your choice and click OK.

BULLETS

AND

NUMBERING

Bullets and numbering are useful in adding structure to your document, specifically in creatinstep-by-step procedures or lists.

1. On the Home tab, in the Paragraph group, click the Bullets (Numbering) button (orthe arrow to select from multiple styles).

2. Click, and type your first point or step.3. Press Enteron the keyboard to add another point.4. When you are finished, either hit Entertwice or click the Bullets (Numbering) butto

again.

Bullets

Numbering


10/12


SIMPLE BUTINSANELY

USEFUL

TOOLS

SPELLING &

GRAMMAR

WORD

COUNT

THESAURUS

Word 2007 has many useful features that help you while writing your document, such as aspelling and grammar checker, a running count of your word total, a built-in thesaurus, and asynonym database.

There are two ways to check Spelling &Grammar. If you only misspell one or twowords, you can simply right click on thework and choose from choices provided bythe computer. The same works for grammarmistakes (using the wrong tense of a verb,writing sentence fragments, etc.). All you

need to do is select the word you want andright click. You can also set the computer to

Autocorrect words you misspell often byclicking the Autocorrect button after rightclicking and selecting the word you wantthe computer to default to.

The other way to check spelling and grammar is all at once after your entire document hasbeen completed. To do this:

1. Click the Review tab and select Spelling & Grammar from the Proofing group.2. The computer will cycle through the document, and you can choose to change words

or ignore suggestions.

For some essays, you may need to be between a minimum and maximum number of words.One nice feature of Word 2007 is that this information is constantly available without anyeffort on your part. In the bottom left part of the screen, right next to the page, the runningword total is displayed. If you select text (aparagraph) for example, the computer willdisplay how many words are selected, along withthe total number of words in the document.

For a more detailed word count (which also includes the number of characters, lines, pages,and paragraphs), click the Review tab and select the Word Count button in the Proofing

group.

Trouble finding the perfect word? In the Review tab, click on Thesaurus in the Proofing tab. Aside bar will pop in, and you can type in a word and search. A list of words meaningsomething similar will show up. This tool can also be used for Research, as a dictionary,search engine, and encyclopedia, simply by changing the source you search (just change thbar where it says Thesaurus: English (U.S.) to change the reference source.


11/12


SYNONYMSIf you want quick help finding a word butdont want to use the built-in thesaurus(or, heaven forbid, a printed one!), justright click on the word and selectSynonyms. It will give you severalchoices.

LANGUAGE To type (or even to check spelling) in anotherlanguage:

1. Click on the Review tab and select the SetLanguage in the Proofing group.

2. Select the language you would like to use andclick OK.

SAVING Are you planning on emailing your document or saving it to a flash drive and opening it onanother computer? Do you know if the recipient or other computer has this brand spankingnew version of Word? If youre not sure, make sure you Save your document in Word 97-

2003 format.

1. Click on the Office Logo button in the top left corner of the window.2. Hold your mouse over the Save As button.3. Click Word 97-2003 Document.4. Select a destination from the dropdown menu on top and name your file.5. Click Save.

Note: this will only save a copy of your document. If you still have changes to make,you will only be changing one document.


12/12


PRINTING Ready to Print?1. Click on the Office Logobutton in the top left corner of the window.2. Hold your mouse over the Print button.3. There are three options: Print, Quick Print, and Print Preview.4. Standard Print:

Click the Printbutton.The Print window will pop up. Here, you can decide which printer to send youdocument to (the drop-down menu next to Name), the number of copies, orspecific pages. Simply click OKand youre done!

5. Quick Print:

This button automatically prints your document to the default printer with yourdefault settings. If you are not sure what printer or settings are currently in useon the computer youre using, do not use this option.

6. Print Preview:

This button allows you to view your document as it will be printed beforesending it to the printer. You can zoom and see different reading layouts in thfeature. If you are satisfied, there is a Print button in the ribbon on the top lef

ACADEMIC

RESOURCES

ON CAMPUS

Dont know where to begin? TryThe Writing Center. This excellent resource offers online orface-to-face conferences to help you plan or draft a piece of expository writing. The WritingCenter also teaches workshops to develop your writing skills.

The campusLibrariesare a great way to get help with finding resources or creating citations

Software Training for Students(STS) offers free computer training to registered UW studentWith classes in Web Design, General Computing, Graphic Design, Publishing, and muchmore, you can both develop your computer skills and make yourself a more attractiveemployee when applying for jobs in college and beyond. Computer skills are becoming moreand more necessary in all fields. Dont miss this opportunity, as these types of courses cancost you hundreds of dollars after you graduate.

Of course, if you have any questions on using computer programs or software, stop by theTechnology Learning Centers. Staff are available Sunday-Thursday during the evening and the afternoon on Friday. Please visit your closest TLC for more information.
http://www.wisc.edu/writing/http://www.wisc.edu/writing/http://www.wisc.edu/writing/http://www.library.wisc.edu/http://www.library.wisc.edu/http://www.library.wisc.edu/http://www.doit.wisc.edu/training/student/http://www.doit.wisc.edu/training/student/http://tlc.housing.wisc.edu/http://tlc.housing.wisc.edu/http://tlc.housing.wisc.edu/http://www.doit.wisc.edu/training/student/http://www.library.wisc.edu/http://www.wisc.edu/writing/

quicktip word

Documents