quarterly report april 2014 – june 2014
TRANSCRIPT
Quarterly Report April 2014 – June 2014
1
Improve Quality of Life of Residents;
Become a Vibrant Destination. 2
null
184.64368
3. Improve Functionality and Affordability of City Infrastructure 4. Operational Excellence 5. Improve Safety, Security and Comfort of Residents 6. Establish a Cohesive Visual Appeal Citywide 7. Maintain a Civil and Respectful Government 8. Improve Quality of Life and Services 9. Become a Vibrant Destination
1. Create Local Jobs and Business Friendly Environment 2. Promote Quality Economic Development 7. Maintain a Civil and respectful Government – Improve Resident Accessibility and Engagement
St ra
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-F un
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Strategic Priority 3. Improve Functionality and Affordability of City Infrastructure: $1,315,000 for FY14
Initiative 3.3 – Re-evaluate Waste Water Treatment Plant Feasibility Study: $25,000.
Quarter 3: On Target: The technical component of the study is nearing completion. Study expected to be complete by 4th
Quarter of FY14. The component of the study pertaining to the cost to discontinue participation as a Large User with the Regional Wastewater Treatment Plant in Hollywood continues to be dependent upon a separate consultant study that is being undertaken by the City of Hollywood and the City of Pembroke Pines. The scheduling of that component remains uncertain.
5
Initiative 3.4 – Complete Necessary Sewer and Water Line Capital Improvements: $1,285,000.
Quarter 3: On Target. The City of Hallandale Beach Commission approved the Facilities Plan on May 21, 2014. Subsequently, staff has been working with the consultant to complete requirements for application to the State Revolving Fund Loan Program.
6
Initiative 4.3 – Implement Ongoing Training: $ 30,000.
Quarter 3: On Target: Customer Service Training took place during 2nd Quarter of FY14, and continues with specific departmental training, depending on needs identified during initial training. Furthermore, the Human Resources Director has been recruited and is evaluating training needs for the City, with development and implementation of a citywide Training Plan during FY15.
7
FUNDED STRATEGIC INITIATIVES
Strategic Priority 5. Improve Safety, Security and Comfort of Residents: Total Funding: $740,000
Initiative 5.1 – Apply Complete Street Model Citywide: $740,000.
Quarter 3: On Target. The City Commission awarded RFP #FY 2013-2014-001, CCNA Basis for Design Report, to Craven and Thompson June 4 2014, deliverables are expected within 9-12 months.
8
Initiative 6.2 – Upgrade the Northwest, Improve Main Corridors, and Beautify Selected Neighborhoods: (Layne Blvd.; Sidewalk Repairs; SW Drain. Easements; HBB & I-95 Lndsc.; Street Maintenance: $354,000.
Quarter 3: On Target. HBB & I-95 Lndsc. Project will be done in conjunction with CIP 12-63-01, Wayfinding/Main gateway sign.
Main gateway sign on HBB and I-95 is currently in design, with permitting and installation scheduled to begin during Quarter 4.
Contract for remaining wayfinding signs and minor gateway signs will be awarded during Quarter 4. 9
FUNDED STRATEGIC INITIATIVES
Initiative 6.6 – Utilize “One Hallandale” Concept to Engage Residents: $7,000.
Quarter 3: On Target. The April 5th Scavo Park grand opening was a success with over 1000 people in attendance. A debriefing meeting of the One Hallandale Committee was held on April 9, 2014. The BF James Planning meeting was scheduled and held May 3rd at the Foster Park Community Center. As a result of the ideas presented during that meeting, staff has commenced with the planning of the BF James Park Grand Opening scheduled for July 12, 2014. The One Hallandale Ambassadors will be the greeters for the opening as well as volunteering throughout the day.
10
Strategic Priority 6. Establish Cohesive Visual Appeal Citywide: $1,211,000
Initiative 6.5 – Fund and Implement the Approved Parks Master Plan: GO Bond Initiative; Enhanced Park Maintenance; BF James Pool Operations; Replacement of Playground Equipment/Mulch: $850,000. Quarter 4: On Target. Redevelopment activities of B.F. James, Scavo, North Beach and South Beach Parks are on schedule. The Ordinance approving the ballot language was presented for Commission approval in April 2014 and passed on Second Reading May 2014. The bond referendum is scheduled to be presented to the voters on November 4, 2014. The City has commenced with the Educational Initiative and has started a monthly email notification with educational information about the bond. Enhanced park maintenance and replacement of playground equipment continues. 11
FUNDED STRATEGIC INITIATIVES
Strategic Priority 7. Maintain a Civil and Respectful Government: $41,667
Initiative 7.1 – Exhibit Respectful and Professional Behaviors: $41,667.
Quarter 3: On Target. Business Survey completed and results presented to the City Commission during May 19 City Commission Meeting.
Citizen Survey to be conducted during FY15, Quarter 2.
12
Strategic Priority 8. Improving Quality of Life and Services: $10,000
Initiative 8.1 – Recycling Program Improvement Plan: $10,000.
Quarter 3: On Target. Educational materials to help minimize recycling contamination have been ordered. As part of the Citywide educational campaign staff is coordinating community meeting s and continues to promote recycling through the City’s newsletter, HBTV, newspaper articles and the City’s web site.
13
Strategic Priority 9. Become a Vibrant Destination: $174,000
Initiative 9.1 – Define the Brand and Identity of the City : $174,000 for Wayfinding and Branding Activities.
Quarter 3: On Target. RFP #2012-2013-014, Sign Fabrication and Installation, was awarded by the City Commission.
Main gateway sign on HBB and I-95 is currently in design, with permitting and installation scheduled to begin during Quarter 4.
Contract for remaining wayfinding signs and minor gateway signs will be awarded during Quarter 4.
14
Environment
Initiative 1.3 Programs and Policies with emphasis on Utilization of
Local Business and Residents
Initiative 1.4 Require Tangible
CBP for all Development
Projects
Quarter 3: On Target: staff continues to evaluate regulatory processes for Building and Planning and Zoning to identify opportunities to reduce transaction time and provide flexibility to costumers.
Requirements for both, CBP for Development Projects and Utilization of Local Vendor Preference have been codified in the Procurement Code .
15
Permit Coordinator Program:
- Pilot Program to evaluate the effectiveness of assigning a single source contact to a Project.
- The Permit Coordinator takes a proactive position by providing constant project updates and facilitating communication with plan examiners; coordinates meetings where necessary and enables easy access to the permit process; thereby, effectively making the overall process more efficient and streamlined.
16
Initiative 4.2 – Revise Management and Non-Management Performance Evaluation and Promotion System.
Quarter 3:
Initiatvive 4.4 – Improve “two-Way” Communication with Residents and Employees.
Quarter 3: On-Going. Staff has identified best practices for employee communication such as the "Employee Corner," which is maintained by HR Departmet; and Employee Newsletter, which is sponsored by the City Manager's Office. Also, the need for improvements to the City's website has been identified, and improvements will be implemented in conjunction with implementation of the ERP Project. Other communications vehicles identified and in process of implementation: Legistar Agenda proces; My Public Stuff, which will be replacing Request Tracker; HBTV; TownHall Telephone Meetings.
17
Initiative 4.5 – Review Hiring and Promotion Practices.
Quarter 3: On-Going. Review and revisions of job descriptions are being performed when a position is created and/or posted. This practice will continue; HR staff has trained department directors and managers on how to draft job descriptions, and it is expected that departments will complete review and revisions, as might be needed, of their respective job descriptions within this fiscal year.
Initiatvive 4.6 – Enhanced Business Planning Roadmap and Project Tracking System.
Quarter 3: On Target. Implementation of ClearPoint has begun and is expected to be completed for FY15 Reporting.
18
Strategic Priority 5. Improve Safety, Security and Comfort of Residents
Initiative 5.2 – Implement Enhanced Policing Practices to Increase Visibility & Ensure Positive Interaction with residents and Business Owners.
Quarter 3: On Going. Police Department has implemented “Beat the Fear” Program, which includes the following initiatives: - Enhanced Bicycle Patrols in residential and business areas;
- Designated foot patrols at high traffic and high crime locations; - Roll Calls of police shifts in public locations; - Community Outreach Events; - Crime Suppression operations; - Enhanced police response time management; - “Double Back” Program.
19
Initiative 6.1 – Implement a “Fast Track” City Beautification Program.
Quarter 3: On-Going. The following beautification initiatives have been implemented:
- Landscaping Division Reorganized: City Facilities/Medians & Parks and Recreation Maintenance; - Replacement of dead/diseased plant material at medians and other City facilities is underway; - Implementation of a “Maintenance Score Card” Program; and - Landscaping of Three Islands Medians and Golden Isles planters.
Staff continues to evaluate the landscape areas throughout the City and replaces plant material as necessary.
20
Initiative 6.3 – Expand Responsibility for Identification and Reporting of Code Violations.
Quarter 3: In Progress. Staff has completed identifying specific types of common code violations and had finalized the revisions to Chapter 9 of the Code of Ordinances to include civil citations. Draft ordinance will be presented to the City Commission during 4th Quarter of FY14. Staff is still in the process of revising/updating a draft training manual and power point presentation.
Initiative 6.4 – Improve Beach Cleanup Operations (Equipment and Logistics)
Quarter 3: On Going. Equipment has been purchased and staff continues to maintain beach operations. Beach Clean up enhancement continues. The equipment used on the beach is determined by the condition of the beach, which changes daily. This quarter the seaweed has been very heavy which changes the equipment usage. Staff used the Cherrington 30% of the time and the Tractor 70% of the time.
21
Initiative 7.2 – Conduct Effective Meetings.
Quarter 3: On Going. Staff continues to work with the Office of the City Clerk to ensure meeting rules and protocols, as established by the City Commission, are met.
Initiative 7.3 – Improve Resident Accessibility and Engagement.
Quarter 3: On Going. The soft launch of the Granicus Electronic Agenda system is being utilized internally for the agenda review and approval process. A full launch of the the web-streaming portion of the system has also been completed. Staff completed a 1-hour Telephone Town Hall Meeting on May 29, 2014. Approximately 300 people participated via telephone, while another 27 people participated online. Sixty- three participants remained engaged for the duration of the call. The Sunshine Review a/k/a Ballotpedia is currently in the process of completing their review of the City's website and anticipates providing a final rating in July 2014.
22
Initiative 8.2 – Continued Investment in Schools.
Quarter 3: On Target. At the June 16, 2014, City Commission Meeting, the Education Advisory Board (EAD) presented its annual report to the City Commission. Included in the report was the request to amend the Board's goals and objectives to provide more defined goals and clearer objectives. That recommendation was accepted by the City Commission, and the resolution amending said goals will be presented to the City Commission in August 2014. Additionally, the EAB made a recommendation regarding the swapping of the Middle School and the Hallandale Adult Community Center. Based on that recommendation, the City will issue a formal request to the School Board requesting the School Board establish a Kindergarten through Eighth Grade campus within the City of Hallandale Beach.
23
Initiative 3.1
Quarter 3: Staff continues to coordinate with Broward County, Florida Department of Environmental Protection, Army Corps of Engineers, and City’s Legislative Delegation and Lobbyists to request additional funding and request the requirement for monitoring and mitigation of hard bottom be removed from Beach Re-nourishment Projects.
STRATEGIC INITIATIVE – CIP 02-40-02 - PREVIOUSLY FUNDED STRATEGIC PRIORITY 3.
IMPROVE FUNCTIONALITY AND AFFORDABILITY OF CITY INFRASTRUCTURE
24
Implement Cross- Departmental Improvement Initiatives: $1.4 Million
Initiative 4.1
Quarter 3: On Target. ERP and OSSI implementation began in September 2013, with “go- live” of Phase I in April 2014.
Implementation of Phase 2 – EnerGov – continues, with expected GoLive during Quarter 1 of FY15.
Implementation of Phase 3 – Extended Financials – is expected to be complete during Quarter 4.
Implementation of Phase 4 – HR/Payroll – has commenced, with expected GoLive during Quarter 1 of FY15.
25
Presenter
Presentation Notes
QUARTER 1: This Project is on Target. Implementation of the ERP began in September 2013 with implementation of the Munis Core Financials (Budget; Accounts Payables & Receivables; Requisitions, etc.) and EnerGov. (Building Inspection; Fire Inspection; Planning and Zoning; and Code Compliance) modules. During this process, staff, vendor and Change Management Team met on multiple ocasions to discuss departmental needs and recommend process improvements. New Chart of Accounts has been developed and proceses such as budgeting, procurement, management of fixed assets and accounts receivables and payables, have been revised to improve transaction time. Regarding implementation of the EnerGov module, staff has mapped current processes and compared with best practices with the goal of reducing transaction times and improving information access to colleagues and the public. Staff continues on track to "Go Live" with both modules in April 2014. Furthermore, during this Quarter the Police Department has begun the implementation of the OSSI Project through Broward Sheriff's Office: project continues on track with expected implementation date of March 2014. Finally, outdated computer equipment was identified and will be replaced, through a computer lease agreement, during first two months of the second Quarter.
Renovate Main Fire Station: $1,500,000
Initiative 5.3
Quarter 3: On Track: The firm Currie Sowards Aguila Architects (CSA) has been retained for the design and construction management of the project. Staff is working with CSA to establish the programming and space allocation for the facility. Estimated Major Development Schedule: Development Review Committee in September 2014, with Planning and Zoning Board consideration in October and City Commission review and approval in November 2014.
STRATEGIC INITIATIVE – CIP 12-22-01 - PREVIOUSLY FUNDED STRATEGIC PRIORITY 5.
IMPROVE SAFETY, SECURITY AND COMFORT
26
QUESTIONS?
27
Strategic priorities
Questions?
1
Improve Quality of Life of Residents;
Become a Vibrant Destination. 2
null
184.64368
3. Improve Functionality and Affordability of City Infrastructure 4. Operational Excellence 5. Improve Safety, Security and Comfort of Residents 6. Establish a Cohesive Visual Appeal Citywide 7. Maintain a Civil and Respectful Government 8. Improve Quality of Life and Services 9. Become a Vibrant Destination
1. Create Local Jobs and Business Friendly Environment 2. Promote Quality Economic Development 7. Maintain a Civil and respectful Government – Improve Resident Accessibility and Engagement
St ra
te gi
c Pr
io rit
ie s
-F un
de d
Strategic Priority 3. Improve Functionality and Affordability of City Infrastructure: $1,315,000 for FY14
Initiative 3.3 – Re-evaluate Waste Water Treatment Plant Feasibility Study: $25,000.
Quarter 3: On Target: The technical component of the study is nearing completion. Study expected to be complete by 4th
Quarter of FY14. The component of the study pertaining to the cost to discontinue participation as a Large User with the Regional Wastewater Treatment Plant in Hollywood continues to be dependent upon a separate consultant study that is being undertaken by the City of Hollywood and the City of Pembroke Pines. The scheduling of that component remains uncertain.
5
Initiative 3.4 – Complete Necessary Sewer and Water Line Capital Improvements: $1,285,000.
Quarter 3: On Target. The City of Hallandale Beach Commission approved the Facilities Plan on May 21, 2014. Subsequently, staff has been working with the consultant to complete requirements for application to the State Revolving Fund Loan Program.
6
Initiative 4.3 – Implement Ongoing Training: $ 30,000.
Quarter 3: On Target: Customer Service Training took place during 2nd Quarter of FY14, and continues with specific departmental training, depending on needs identified during initial training. Furthermore, the Human Resources Director has been recruited and is evaluating training needs for the City, with development and implementation of a citywide Training Plan during FY15.
7
FUNDED STRATEGIC INITIATIVES
Strategic Priority 5. Improve Safety, Security and Comfort of Residents: Total Funding: $740,000
Initiative 5.1 – Apply Complete Street Model Citywide: $740,000.
Quarter 3: On Target. The City Commission awarded RFP #FY 2013-2014-001, CCNA Basis for Design Report, to Craven and Thompson June 4 2014, deliverables are expected within 9-12 months.
8
Initiative 6.2 – Upgrade the Northwest, Improve Main Corridors, and Beautify Selected Neighborhoods: (Layne Blvd.; Sidewalk Repairs; SW Drain. Easements; HBB & I-95 Lndsc.; Street Maintenance: $354,000.
Quarter 3: On Target. HBB & I-95 Lndsc. Project will be done in conjunction with CIP 12-63-01, Wayfinding/Main gateway sign.
Main gateway sign on HBB and I-95 is currently in design, with permitting and installation scheduled to begin during Quarter 4.
Contract for remaining wayfinding signs and minor gateway signs will be awarded during Quarter 4. 9
FUNDED STRATEGIC INITIATIVES
Initiative 6.6 – Utilize “One Hallandale” Concept to Engage Residents: $7,000.
Quarter 3: On Target. The April 5th Scavo Park grand opening was a success with over 1000 people in attendance. A debriefing meeting of the One Hallandale Committee was held on April 9, 2014. The BF James Planning meeting was scheduled and held May 3rd at the Foster Park Community Center. As a result of the ideas presented during that meeting, staff has commenced with the planning of the BF James Park Grand Opening scheduled for July 12, 2014. The One Hallandale Ambassadors will be the greeters for the opening as well as volunteering throughout the day.
10
Strategic Priority 6. Establish Cohesive Visual Appeal Citywide: $1,211,000
Initiative 6.5 – Fund and Implement the Approved Parks Master Plan: GO Bond Initiative; Enhanced Park Maintenance; BF James Pool Operations; Replacement of Playground Equipment/Mulch: $850,000. Quarter 4: On Target. Redevelopment activities of B.F. James, Scavo, North Beach and South Beach Parks are on schedule. The Ordinance approving the ballot language was presented for Commission approval in April 2014 and passed on Second Reading May 2014. The bond referendum is scheduled to be presented to the voters on November 4, 2014. The City has commenced with the Educational Initiative and has started a monthly email notification with educational information about the bond. Enhanced park maintenance and replacement of playground equipment continues. 11
FUNDED STRATEGIC INITIATIVES
Strategic Priority 7. Maintain a Civil and Respectful Government: $41,667
Initiative 7.1 – Exhibit Respectful and Professional Behaviors: $41,667.
Quarter 3: On Target. Business Survey completed and results presented to the City Commission during May 19 City Commission Meeting.
Citizen Survey to be conducted during FY15, Quarter 2.
12
Strategic Priority 8. Improving Quality of Life and Services: $10,000
Initiative 8.1 – Recycling Program Improvement Plan: $10,000.
Quarter 3: On Target. Educational materials to help minimize recycling contamination have been ordered. As part of the Citywide educational campaign staff is coordinating community meeting s and continues to promote recycling through the City’s newsletter, HBTV, newspaper articles and the City’s web site.
13
Strategic Priority 9. Become a Vibrant Destination: $174,000
Initiative 9.1 – Define the Brand and Identity of the City : $174,000 for Wayfinding and Branding Activities.
Quarter 3: On Target. RFP #2012-2013-014, Sign Fabrication and Installation, was awarded by the City Commission.
Main gateway sign on HBB and I-95 is currently in design, with permitting and installation scheduled to begin during Quarter 4.
Contract for remaining wayfinding signs and minor gateway signs will be awarded during Quarter 4.
14
Environment
Initiative 1.3 Programs and Policies with emphasis on Utilization of
Local Business and Residents
Initiative 1.4 Require Tangible
CBP for all Development
Projects
Quarter 3: On Target: staff continues to evaluate regulatory processes for Building and Planning and Zoning to identify opportunities to reduce transaction time and provide flexibility to costumers.
Requirements for both, CBP for Development Projects and Utilization of Local Vendor Preference have been codified in the Procurement Code .
15
Permit Coordinator Program:
- Pilot Program to evaluate the effectiveness of assigning a single source contact to a Project.
- The Permit Coordinator takes a proactive position by providing constant project updates and facilitating communication with plan examiners; coordinates meetings where necessary and enables easy access to the permit process; thereby, effectively making the overall process more efficient and streamlined.
16
Initiative 4.2 – Revise Management and Non-Management Performance Evaluation and Promotion System.
Quarter 3:
Initiatvive 4.4 – Improve “two-Way” Communication with Residents and Employees.
Quarter 3: On-Going. Staff has identified best practices for employee communication such as the "Employee Corner," which is maintained by HR Departmet; and Employee Newsletter, which is sponsored by the City Manager's Office. Also, the need for improvements to the City's website has been identified, and improvements will be implemented in conjunction with implementation of the ERP Project. Other communications vehicles identified and in process of implementation: Legistar Agenda proces; My Public Stuff, which will be replacing Request Tracker; HBTV; TownHall Telephone Meetings.
17
Initiative 4.5 – Review Hiring and Promotion Practices.
Quarter 3: On-Going. Review and revisions of job descriptions are being performed when a position is created and/or posted. This practice will continue; HR staff has trained department directors and managers on how to draft job descriptions, and it is expected that departments will complete review and revisions, as might be needed, of their respective job descriptions within this fiscal year.
Initiatvive 4.6 – Enhanced Business Planning Roadmap and Project Tracking System.
Quarter 3: On Target. Implementation of ClearPoint has begun and is expected to be completed for FY15 Reporting.
18
Strategic Priority 5. Improve Safety, Security and Comfort of Residents
Initiative 5.2 – Implement Enhanced Policing Practices to Increase Visibility & Ensure Positive Interaction with residents and Business Owners.
Quarter 3: On Going. Police Department has implemented “Beat the Fear” Program, which includes the following initiatives: - Enhanced Bicycle Patrols in residential and business areas;
- Designated foot patrols at high traffic and high crime locations; - Roll Calls of police shifts in public locations; - Community Outreach Events; - Crime Suppression operations; - Enhanced police response time management; - “Double Back” Program.
19
Initiative 6.1 – Implement a “Fast Track” City Beautification Program.
Quarter 3: On-Going. The following beautification initiatives have been implemented:
- Landscaping Division Reorganized: City Facilities/Medians & Parks and Recreation Maintenance; - Replacement of dead/diseased plant material at medians and other City facilities is underway; - Implementation of a “Maintenance Score Card” Program; and - Landscaping of Three Islands Medians and Golden Isles planters.
Staff continues to evaluate the landscape areas throughout the City and replaces plant material as necessary.
20
Initiative 6.3 – Expand Responsibility for Identification and Reporting of Code Violations.
Quarter 3: In Progress. Staff has completed identifying specific types of common code violations and had finalized the revisions to Chapter 9 of the Code of Ordinances to include civil citations. Draft ordinance will be presented to the City Commission during 4th Quarter of FY14. Staff is still in the process of revising/updating a draft training manual and power point presentation.
Initiative 6.4 – Improve Beach Cleanup Operations (Equipment and Logistics)
Quarter 3: On Going. Equipment has been purchased and staff continues to maintain beach operations. Beach Clean up enhancement continues. The equipment used on the beach is determined by the condition of the beach, which changes daily. This quarter the seaweed has been very heavy which changes the equipment usage. Staff used the Cherrington 30% of the time and the Tractor 70% of the time.
21
Initiative 7.2 – Conduct Effective Meetings.
Quarter 3: On Going. Staff continues to work with the Office of the City Clerk to ensure meeting rules and protocols, as established by the City Commission, are met.
Initiative 7.3 – Improve Resident Accessibility and Engagement.
Quarter 3: On Going. The soft launch of the Granicus Electronic Agenda system is being utilized internally for the agenda review and approval process. A full launch of the the web-streaming portion of the system has also been completed. Staff completed a 1-hour Telephone Town Hall Meeting on May 29, 2014. Approximately 300 people participated via telephone, while another 27 people participated online. Sixty- three participants remained engaged for the duration of the call. The Sunshine Review a/k/a Ballotpedia is currently in the process of completing their review of the City's website and anticipates providing a final rating in July 2014.
22
Initiative 8.2 – Continued Investment in Schools.
Quarter 3: On Target. At the June 16, 2014, City Commission Meeting, the Education Advisory Board (EAD) presented its annual report to the City Commission. Included in the report was the request to amend the Board's goals and objectives to provide more defined goals and clearer objectives. That recommendation was accepted by the City Commission, and the resolution amending said goals will be presented to the City Commission in August 2014. Additionally, the EAB made a recommendation regarding the swapping of the Middle School and the Hallandale Adult Community Center. Based on that recommendation, the City will issue a formal request to the School Board requesting the School Board establish a Kindergarten through Eighth Grade campus within the City of Hallandale Beach.
23
Initiative 3.1
Quarter 3: Staff continues to coordinate with Broward County, Florida Department of Environmental Protection, Army Corps of Engineers, and City’s Legislative Delegation and Lobbyists to request additional funding and request the requirement for monitoring and mitigation of hard bottom be removed from Beach Re-nourishment Projects.
STRATEGIC INITIATIVE – CIP 02-40-02 - PREVIOUSLY FUNDED STRATEGIC PRIORITY 3.
IMPROVE FUNCTIONALITY AND AFFORDABILITY OF CITY INFRASTRUCTURE
24
Implement Cross- Departmental Improvement Initiatives: $1.4 Million
Initiative 4.1
Quarter 3: On Target. ERP and OSSI implementation began in September 2013, with “go- live” of Phase I in April 2014.
Implementation of Phase 2 – EnerGov – continues, with expected GoLive during Quarter 1 of FY15.
Implementation of Phase 3 – Extended Financials – is expected to be complete during Quarter 4.
Implementation of Phase 4 – HR/Payroll – has commenced, with expected GoLive during Quarter 1 of FY15.
25
Presenter
Presentation Notes
QUARTER 1: This Project is on Target. Implementation of the ERP began in September 2013 with implementation of the Munis Core Financials (Budget; Accounts Payables & Receivables; Requisitions, etc.) and EnerGov. (Building Inspection; Fire Inspection; Planning and Zoning; and Code Compliance) modules. During this process, staff, vendor and Change Management Team met on multiple ocasions to discuss departmental needs and recommend process improvements. New Chart of Accounts has been developed and proceses such as budgeting, procurement, management of fixed assets and accounts receivables and payables, have been revised to improve transaction time. Regarding implementation of the EnerGov module, staff has mapped current processes and compared with best practices with the goal of reducing transaction times and improving information access to colleagues and the public. Staff continues on track to "Go Live" with both modules in April 2014. Furthermore, during this Quarter the Police Department has begun the implementation of the OSSI Project through Broward Sheriff's Office: project continues on track with expected implementation date of March 2014. Finally, outdated computer equipment was identified and will be replaced, through a computer lease agreement, during first two months of the second Quarter.
Renovate Main Fire Station: $1,500,000
Initiative 5.3
Quarter 3: On Track: The firm Currie Sowards Aguila Architects (CSA) has been retained for the design and construction management of the project. Staff is working with CSA to establish the programming and space allocation for the facility. Estimated Major Development Schedule: Development Review Committee in September 2014, with Planning and Zoning Board consideration in October and City Commission review and approval in November 2014.
STRATEGIC INITIATIVE – CIP 12-22-01 - PREVIOUSLY FUNDED STRATEGIC PRIORITY 5.
IMPROVE SAFETY, SECURITY AND COMFORT
26
QUESTIONS?
27
Strategic priorities
Questions?