QUARTERLY REGIONAL WORKSHOP WATER SERVICES SUPPORT PROGRAMMES

PROGRESS / LATEST DEVELOPMENT OF ALL PROGRAMMES

Presented by:

Ms L Mokoena

Date: 31 Oct 2013

Contents

1. Purpose of Workshop2. Latest developments3. Expenditure4. Key issues

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1: Purpose of Workshop

1. Team Building2. Governance /Processes / Strategic issues3. Programme /Project performance review4. Monitoring and Evaluation

2: Latest developments1. Personnel

a. Appointment of Directors: 1. Kgadi Boikanyo2. Thomas Meso

b. CD secretary: Ms Regina Mashamba2. Meeting with National Treasury:

1. Refurbishment will be made part of RBIG scope2. RBIG to be split into schedule 5 for WSA appointments and

schedule 6 when appointing IA3. Small changes to MWIG DoRA conditions approved (2013/14)4. No extra funds for planning from NT, expected that DWA and

WSA must find funds from own budgets

….. Latest developments3. PMU developments.

1. RBIG , MWIG, ACIP will fall under the PMU2. PMU development must be completed by March 2014

(DWA will present to parliament in March) 3. Emphasis is on planning, information and processes.4. Urgent need to populate Project catalogue & M & E

system – Live 1 November (see slide on M & E)5. 3 projects per programme had to be completed by 1 Nov

4. New DWA organogram approved 5. CAPEX has now been merged into the PMU

….. Latest developments5. Need to establish a National Planning and co-ordination

committee:a. Letter received from Minister Finance requesting that this is

established.b. Commitment that we initiate committee by Decc. Provincial planning committees must feed into national

committee6. Extra resources appointed through UW, starting 1 Nov

1. Geo-Hydrologist2. Process mapping3. Financial expert(RO must identify which projects the experts are needed to review, GC to address)

Latest Developments

• Draft ACIP framework finalised and circulated• Submission of ACIP business plans (new and

revised-30 November 2013• Project codes for all projects• PICC reporting extended to ACIP

3: Expenditure

expenditure Budget % expenditure/ budget

DoRA cash flow

% expenditure vs DoRA

RBIG 1 486 481 3 346 538 44% 1 638 479 91%

MWIG 252 533 602 965 42% 362 120 70%

ACIP 61 330 231 389 19% 96 752 63%

NTP 302 834 559 839 54% 327 366 93%

4: Key Issues1. Monitoring and evaluation

1. The PMU catalogue has adopted the RBIG M&E system 2. If the M& E system is not populated , a number of PMU

catalogue fields cannot be populated.3. PMU catalogue is supposed to go live as 1 Nov4. So far no information on the projects have been captured on

the M & E system.5. N.O. started with capturing basic information (i.e. cash flows

and expenditures)6. R.O. must populate M& E system before 30 Nov

…..Key Issues2. Fast tracking of projects – Pressure from Minister and NT – Must develop a short term and long term plan (George to

discuss)3. Response to letter from National Office– Letter raised a number of requirements (particularly Audit

General)– No responses received from any RO

4. PICC reporting (need to treat seriously, Dirk to discuss)5. Performance evaluations (due 25 Oct)

– A number of PE are outstanding6. Planning (George to discuss)

– Regional Bulk Master Plans – About to start– MWIG, check list and guidelines developed– MWIG letter to WSA

…..Key Issues7. MWIG transfers– 2nd transfer took place 25 October.– Received requests on the 24 Oct to stop transfers (need such

requests at-least 1 week before)– Need to make sure that transfer is exact amount as specified in

DoRA– Municipalities are allowed to use not more than 10% of their

allocation to feasibility studies/technical reports.8. Financial commitment (GC will address)– Need to confirm financial commitment for each project– Need to get documentation in order

9. Contractual and IA issues ( a number of changes need to take place – Karen will discuss)

10. Land Issues; need to develop action plan on how to verify and check all DWA projects (George to discuss)

…..Key Issues11. Key challenges with National Office– Are there any outstanding Water Use licenses ?– Are there any issues in the approval of studies from National

Water Resource Infrastructure – Are there any issues in the relationship with WS planning and

information (Stephen)12. Progress on RO establishing and formalising planning committees.13. DoRA framework (Karen to discuss)– workshop with NT on the 18 Nov. – Draft changes for RBIG, MWIG and NTP have submitted to NT

14. Budget adjustments : DWA needs to submit to NT budget 8 Nov15. Term contracts (George to discuss)– Requested by a DG to develop a number of term contracts.

End