quarterly capital projects status report february 2013 · quarterly capital projects status report...

Quarterly Capital Projects Status Report

February 2013

Prepared By:

Document Owner(s) Project/Organization Role

Trevor Henry Director, Office of Facilities Development (OFD)

Pam Shifflett Management Analyst, OFD

Project Status Report Version Control

Version Date Author Change Description

1.0 1/22/2013 OFD Document created

PROJECT STATUS REPORT PURPOSE

The purpose of the Quarterly Capital Project Status Report is to establish a means of formal, regular reporting on the status of Capital Projects to key stakeholders, including the Board of Supervisors and County Executive. OFD tracks its projects using the shared services site (SharePoint). The information contained herein is pulled from information tracked and reported monthly during the project reviews attended by the Assistant County Executives, Department Heads, and Director of Building Services.

This reporting format stems from multiple discussions the BOS has had over the past year on Capital Projects in general and directly in response to recent discussions this fall regarding the Change Order policy. Being the first formal report delivered to the Board on status of multiple projects, OFD is seeking feedback on both the form and information provided to ensure it adequately informs the BOS and County Executive at the level of detail expected. The format of the report provides summary level information on all projects managed by OFD, both Capital Projects and Capital Maintenance Projects.

For purposes of this report a “Capital Project” has been approved through the CIP process and is a planned expense for a facility or physical item requiring a minimum expenditure of $20,000 by the County, having a useful life span of 10 years or more, and meets one or more of the following definitions:

Involves the acquisition or construction of any physical facility for the community;

Involves the acquisition of land or an interest in land for the community;

Involves the acquisition or construction of public utilities;

Involves modifications to facilities, including additions to existing facilities, which increases the square footage, useful life, or value of the facility.

OFD Update

OFD operates as an Internal Service Fund, as approved by the BOS during their June 6, 2012 meeting, to provide a method to recover the entire operational budget of OFD and only bill projects managed by OFD, therefore, capturing all costs related to the project. OFD has replaced two Project Managers over the past year, with the most recent hiring of Frank Pohl. Frank comes to the department with a PE in Civil Engineering and has a wealth of experience in both site and building construction. Frank is most closely working with General Services on Stormwater Management projects and with our Transportation Engineer (Jack Kelsey) to move through the backlog of several Sidewalk/Crosswalk projects on the priority list. With the Addition of Frank and Blake Abplanalp, at the start of last summer, OFD is currently staffed at 5 PM’s, 1 PM/Transportation Engineer, a Management Analyst and Director. OFD has one open FTE that provides the ability to add additional temporary support during the summer construction surge supporting Schools work.

The following sections provide a summary on all projects and more detailed information of select Capital Projects. During the meeting on February 6

th, Trevor Henry will provide a summary level

review of projects and he along with the individual PM’s will be available for any detailed questions. As a follow up to the November 7

th meeting, included at the end of this report is a list of Change

Orders approved by the County Executive office during calendar year 2012 that exceeded the 25% OR $50,000.00 threshold as defined by the Purchasing Manual. There were 9 CO’s that required this review of which 3 exceeded the $50K threshold.

Office of Facilities Development

Page 1 of 8

CAPITAL PROJECTS Substantially Complete

CY 2012 Scope Status Project Budget Key Milestone

Crozet Stormwater Project Stormwater management

through pipe and channel improvements and

construction of a stormwater wetland system

to treat runoff from existing

and future development in Downtown Crozet.

Substantially complete

September 2012 Remainder of woody

vegetation to be planted January 2013

$1,358,648 Spring time review

of vegetation for re-seeding/

replacement (warranty)

Greer Elementary School

Addition/Renovation Phase 2

One-story addition includes

six new classrooms, art room with kiln, fully developed

courtyard, one story connector to existing school,

and additional parking. Renovation includes

developing lower level

common areas (3) into storage/teaching spaces,

replacing existing toilet partitions, renovating upper

level cabinets, refinishing

handrail, adding tack strips, and new classroom signage.

Substantially complete

August 2012 Contractor completing

punch list items Finalizing change orders

Several Small scope items de-scoped form

original procurement due

to budget.

$4,356,524 Close-Out /

Warranty

Old Mills Trail Pedestrian Bridges

Construction of 3 pedestrian (foot) bridges on Old Mills

(Rivanna) Trail.

Construction and punch list complete October

2012

$149,584

Simpson Park Pavilion Construction of a new wood framed park pavilion with

composition shingle roof,

concrete slab and minor site work, including grading and

sidewalk construction.

Construction and punch list complete April 2012

$75,726


Page 2 of 8

In Construction Phase Scope Status Project Budget Key Milestone

Crozet Library Construction of a 23,000 square foot, LEED certified

library building, which will

include space for complementary uses such

as public meeting rooms and community space.

Construction underway; approximately 40%

complete as of

December 2012 Working to resolve fiber

conflict with storm sewer

$8,867,491 Substantial completion July 2013

Occupancy August

2013

Crozet Streetscape Phase II Relocation of overhead

electric and utility lines from Crozet Avenue, new

stormwater drainage system, first block of Main Street

(Library Avenue), and

pedestrian, vehicular, and streetscape enhancements

along Crozet Avenue from The Square to Tabor Street.

Notices to Proceed

issued to utility companies – relocation

to begin mid-February Submit streetscape plans

to VDOT by end of

February and obtain authorization to bid

$4,409,565 Utility relocation

complete – 1st Quarter 2013

Streetscape – Bid/award 2nd Quarter,

~ 12-14 months

construction Library Ave accepted

in State system

Ivy Fire Station A 24/7 fire & rescue facility of roughly 5,800 square feet,

within an existing warehouse (owned by the University of

Virginia), consisting of 3

apparatus bays (2 engines, 1 ambulance) and support

facilities for a crew of 6.

Construction/renovation underway

Finalizing details for emergency signal control,

IT systems, and

procurements such as generator and fuel

tank/pump Working with Community

Development and

adjacent property owners to resolve easement

deficiency issue

$2,221,029 Substantial completion April 2013

On-Line July 2013


Page 3 of 8

COB McIntire Brick Repointing Three (3) projects involved in

scope: 1) Brick Repointing; 2) Masonry Repairs; and 3)

Front Stairs Waterproofing

Brick Repointing: Work

underway; approximately 95% complete

Masonry Repairs: Final completion achieved

September 2012

Front Stairs Waterproofing: Bid

opening scheduled for 2/7/13

$948,460 Brick Repointing:

Completion Jan/Feb 2013

Masonry Repairs: Complete

Front Stairs

Waterproofing: Bid 1st Quarter 2013, ~ 30

days construction

In Design/Planning Phase Scope Status Project Budget Key Milestone

Crozet North Sidewalk Replacing or constructing approximately 1100 feet of

sidewalk and drainage

improvements along the west side of Crozet Avenue

from Saint George Avenue to Crozet Elementary School. A

Safe Routes to School

(SRTS) Grant provides improved pedestrian crossing

at the school and extends sidewalk to Ballard Drive.

Completing right-of-way & easement plats for 3

parcels (Crozet North);

SRTS right-of-way and easement acquisition

completed Submit plans to VDOT for

SRTS February 2013 and

Crozet N Sidewalk April 2013 and request

authorization to bid

$852,408

(Crozet North

$662,408; SRTS

$190,000)

Crozet North – Bid/Award 3rd Quarter

2013, ~ 4 months

construction SRTS – Bid/Award 2nd

Quarter 2013, ~ 3 months construction

South Pantops Drive/State

Farm Boulevard Sidewalk Improvements

Construction of 3500 feet of

curb, gutter and sidewalk which will serve several

residential, business, and commercial establishments.

Construction partially funded

with FY13 Revenue Sharing Funds.

Project Manual and 95%

plans currently under review

Utility locating company hired to field locate

waterline at proposed

drainage inlets (ACSA) Submit plans to VDOT

April 2013 and request authorization to bid

$883,764 Bid/Award 3rd Quarter

2013, ~ 4 months construction


Page 4 of 8

Fontaine Avenue Sidewalk Construction of a short

sidewalk (~160') from the Research Park to the City

line. This project closes gaps between sidewalks

which may create safety

issues if left uncorrected.

Anticipate starting design

2nd Quarter 2013

$87,525 Bid 3rd Quarter 2013,

~ 1 month construction

Hollymead-Powell Creek Drive

Sidewalk

Completion of the sidewalk

connection from Hollymead to Sutherland Schools. The

required right-of-way has been donated.

Anticipate starting design

2nd Quarter 2013

$194,499 Bid 3rd Quarter 2013,

~ 1 month construction

Seminole Trail Volunteer Fire

Department (STVFD) Addition/Renovation

Addition (10,500 sq. ft.) to

STVFD and full renovation of the existing facilities (~7,500

sq. ft.). Includes 2-bay addition, expansion of living

quarters and full renovation

of existing facility to bring it to code and improve the

facilities to properly support the highest call volume

station in the County.

Design currently

underway; anticipate complete bid documents

March 2013 Site plan submittal to

Community Development

end of January 2013 Continuing cost

review/value engineering to assure estimated

project costs remain within budgeted funds

$3,836,670 Bid 2nd Quarter 2013,

~ 12 months construction

Police Firing Range Design and construction of a

firearms training facility on the site of the closed Keene

Landfill. The range will be

an outdoor facility, approximately 300 feet long

by 150 feet wide and enclosed on three sides with

20-foot high earth berms to

contain fired rounds and reduce noise; also includes a

A/E currently working

on sound model study Draft Environmental

Stewardship Plan

under review Board of Supervisors

scheduled to hear public comment on

2/13/13

Final site plan submitted and in

$1,614,208 Bid 2nd Quarter 2013

(Pending BOS authorization), ~ 5

months construction


Page 5 of 8

semi-permanent classroom

building, a small sheltered area, and a vault toilet.

review cycle;

anticipate approval by end of February

Belvedere Phase I Complete the Belvedere

Boulevard and Residential "Block" roads, drainage,

water, sanitary sewer and related construction

according to the approved

development plans. Phase 1 of the work is Belvedere

Boulevard from Rio Road to Free State Road (RR bridge);

Phase 2 is the remaining Belvedere Boulevard (Free

State Rd. to the Village

Green) and the residential "Blocks" (3, 4A, 5A, 6B &

9A). Funds for this project are from the developer’s

performance bonds.

Phase 1 Work:

VDOT determined that existing base asphalt is

of an inferior quality and removal of all base

asphalt will be required

Bond proceeds not sufficient to cover work;

project on hold Phase 2 Work:

Final draft plans and Project Manual under

review

$3,675,790 Phase 1 Work –

Resolve funding issues Phase 2 Work –Bid 1st

Quarter 2013, ~ 6 months construction

Lewis & Clark Exploratory Center

Construction of an educational building

(including transportation exhibits and river history), an

access road and parking

area, and a connecting trail network, all located at

Darden Towe Park. Funded by a grant through the VDOT

Transportation Enhancement

Fund Program ($800,000) combined with other funds

raised by the Lewis & Clark Exploratory Center.

Review revised Reimbursement No 4

request for accuracy; then submit request to

VDOT

Coordinate DVP deed & plat review/signature by

County & City. Coordinate ACSA and

Sewer Force Main deed

& plat review/approval by County & City.

$800,000 (Grant only)

Planned Completion March/April 2013


Page 6 of 8

MAINTENANCE PROJECTS

Substantially Complete CY 2012 Scope Status Project Budget Key Milestone

Vehicle Maintenance Facility

Lift Replacement Phase 1

Replacement of one bus lift

and two car lifts.

Substantial completion

August 2012 Final completion

November 2012

$182,843 Warranty until August

2013

Monticello High School Parking Lot Improvements

Revise existing parking lot layout to incorporate

improvements to the parent drop-off lane and to the

general traffic flow pattern.

Substantial completion September 2012

Punch list complete October 2012

A/E preparing drawings

for design revisions to Bio-Filter

$531,860 Complete Bio-Filter revisions 2nd Quarter

2013

Western Albemarle High School Track & Tennis Renovations

Resurface the existing 8-lane track and 6 tennis courts.

Substantial completion October 2012

Punch list complete

$763,889 Warranty until October 2013

AHS Field House Plaza Reconfigure an existing entry plaza at the Field House to

remove and expand an area

of concrete paving and to incorporate improvements to

the drainage of that area of

the football stadium

Substantial completion July 2012

Punch list complete

August 2012

$54,935 Warranty until August 2013

County Courthouse Brick RePointing

Removal and replacement of existing damaged mortar and

caulk joints and minor masonry repairs at the

exterior of the Albemarle County Courthouse.

Substantial completion November 2012

Final contractor payment will be held until

verification/confirmation that sub-contractor has

been paid.

$147,663 Punch list approval and close out

Ivy Creek Natural Area Barn Renovation

Permanent repairs to the barn to ensure structural

integrity.

Substantial completion April 2012

Final completion June

2012

$171,360 Warranty until April 2013


Page 7 of 8

In Construction Phase Scope Status Project Budget Key Milestone

County Courthouse ADA Accessible Ramp

Installation of a new ADA accessible ramp and entry

door. Work will involve

demolition of an existing window and portion of

masonry wall; a new door will be installed in the

opening. The new ramp will

be installed as a continuation of the existing ramp.

Project delayed due to door delivery delay

Anticipate substantial

completion by end of January 2013

$32,638 Close out project 2nd Quarter 2013

In Design/Planning Phase Scope Status Project Budget Key Milestone

VMF Lift Replacements Phase II

Replace 1 bus lift. Secure A/E for design January 2013

$153,504 Secure lift January 2013

Bid project March 2013

Substantial Completion

July 2013

Albemarle High School New

Gym & Gym Addition Re-Roofing

Tear- off and re-roofing of

new gymnasium and gymnasium addition roofs.

Gymnasium is 21,800 square

feet and gymnasium addition is 10,000 square feet.

Design underway;

anticipate complete bid documents end of

February 2013

$391,560 Bid March 2013

Substantial Completion August 2013

Cale Elementary School Main

Building and ’97 Addition Re-Roofing

Tear-off and re-roofing of

main building and 1997 addition roofs. Main building

is 52,851 square feet and new addition is 7,100 square

feet.

Design underway;

anticipate complete bid documents end of

February 2013

$726,820 Bid March 2013


Building Services Main Building Re-Roofing

Tear-off and re-roofing of Building Services' main

building. Main roof is 9,440 square feet.

Design underway; anticipate complete bid

documents end of February 2013

$136,710 Bid March 2013 Substantial Completion

August 2013


Page 8 of 8

Scottsville Elementary School

Cafeteria & Gym Structural Repairs

Perform structural repairs to

CMU walls that appear to have been damaged during

earthquake. Work will include structural

reinforcement and

architectural work to improve the aesthetic value of the

structural work.

Design underway;

anticipate complete bid documents end of March

2013

$107,100 Bid April 2013


of 2 February 6, 2013

Project: Crozet Library Building

Description: Design and construction of a 23,000 square foot, LEED certified library building, which will include

space for complementary uses such as public meeting rooms and community space. The primary

mission of the new facility is to serve the library needs of the defined Western Albemarle service area

with a concerted focus on both existing and emerging technologies and solutions that will support the

library’s programming and best serve its patrons.

Status: Construction underway, anticipate substantial completion July 2013. Construction contract approximately

40% complete as of December 2012. Work planned for January 2013 includes: pour slab on deck (2nd

level); masonry on east elevation; complete roof deck; install parking lot utilities; resolve fiber optic cable

line conflict with storm sewer; coordinate furniture procurement with JMRL. Project remains on schedule

for occupancy by the Library in August 2013. Meetings are ongoing with Library representatives and

Friends of the Library (FOL) coordinating the furniture, fixtures and books purchase (funded by FOL).

Project Schedule:

Phase Baseline Schedule Actual/Forecast Variance (days)

Bid Opening Date 03/28/12 03/28/12 0

Notice to Proceed 07/01/12 07/01/12 0

Excavation Complete 11/09/12 11/12/12 3

Structural Elements Complete 01/24/13 01/24/13 0

Building Dried-In 04/23/13 04/30/13 7

Finishes Complete 05/14/13 05/25/13 11

Site Work Complete 06/13/13 06/25/13 12

Substantial Completion 06/30/13 07/15/13 15

https://ia2010.albemarle.org/ofd/prj/crozet_libry_bldg/Photos_and_Drawings/3D_view_of_Main_Entrance.jpg

https://ia2010.albemarle.org/ofd/prj/crozet_libry_bldg/Photos_and_Drawings/SAM_0527.JPG


Project Budget:

Baseline

June 1, 2012

Current

Estimate At Completion Variance

Funding

Appropriated to Date $ 8,867,491 $ 8,867,491 $ -

Future Appropriations $ - $ - $ -

Additional Source $ - $ - $ -

Total $ 8,867,491 $ 8,867,491 $ -

Use of Funds

Soft Costs $ 1,703,199 $ 1,760,225 $ (57,026)

Hard Costs $ 6,596,550 $ 6,784,000 $ (187,450)

Contingency $ 567,742 $ 323,267 $ 244,475

Total $ 8,867,491 $ 8,867,491 $ -

Balance = Funding - Costs $ - $ -

Encumbered: $ 3,981,919

Paid to Date: $ 3,949,800

Change Orders:

A/E Contract (Grimm+Parker Architects) Construction Contract (MB Contractors)

Original Agreement $585,000 Bid Award $5,810,000

Approved Changes $409,369 Approved Changes $76,924

Pending Changes $2,500 Pending Changes $36,000

TOTAL $996,869 TOTAL $5,922,924

CO History:

No. & Brief Description Amount

1 – Increase size; change schedule

(FY09)

$226,755

2 – Add geotechnical investigation

(FY09)

$8,945

3 – Add LEED service (FY10) $120,450

4 – Change to phased plan, delete

FFE design & reduce CA (FY10)

($161,295)

5 – Parking lot SWM & ARB

review (FY12)

$7,590

6 – Restore CA & FFE design;

adjust for scope & schedule

(FY13)

$206,915

Pending: sidewalk change to

ADA-compliant

$2,500

CO History:


1 – Slope drain & waterline

revisions

$5,323

2 – Waterline changes in Crozet

Ave; credit for 2500lb elevator vs

3000lb

$54,374

3 – Locate fiber optic line Crozet

Ave; additional waterproofing at

basement

$2,865

4 – Increase column size; floor box

revisions (electrical)

$14,362

Pending: revise conduits through

parking lot; ditch improvements at

Crozet Ave; revise sidewalk to be

ADA compliant

$36,000


Project: Crozet Streetscape Enhancements Phase II

Phase 2 (Crozet Avenue) and 2A (Main Street and Alleys)

Description: Phase 2 and 2A of the Crozet Streetscape Enhancements includes relocation of overhead electric and

utility lines from Crozet Avenue, new stormwater drainage system, first block of Main Street (Library

Avenue), and pedestrian, vehicular, and streetscape enhancements along Crozet Avenue from The

Square to Tabor Street.

Status: Phase 2 – Crozet Avenue:

• Notices to Proceed issued to CenturyLink, Dominion Virginia Power, (DVP) and Comcast. Utility

relocation to begin mid-Feb 2013 and anticipate completion by end of March. Obtaining electrician

quotes to make final electric connections to DVP’s relocated lines.

• All but two of the required right-of-way/construction easement signatures have been obtained. Both

parties have signed and currently coordinating remaining signatures.

• Final design plans currently under review by OFD. Anticipate VDOT authorization to bid/award by

2nd

quarter 2013.

Phase 2A – Main Street and Alleys:

Library Avenue construction completed and street opened to public in late June 2011. Board of

Supervisors adopted resolution 12/12/12 requesting VDOT accept street into State secondary system.

Project Schedule:


Design Complete 08/30/12 02/14/13 168

Right-of-Way / Easements Complete 08/30/12 02/28/13 182

VDOT Approval to Advertise 10/04/12 03/31/13 178

Utility Relocation Complete 10/30/12 03/15/13 136

Bid Opening Date 11/01/12 05/15/13 195

Notice to Proceed / VDOT Approval of

Contract 11/30/12 06/15/13 197

Ph-A Curb, Drainage & Sidewalk

Complete

06/01/13 11/15/13 167

Ph-B Curb, Drainage & Sidewalk

Complete

11/01/13 07/01/14 242

Paving Complete 12/01/13 08/01/14 243


https://ia2010.albemarle.org/ofd/prj/Crozet_Streetscape/Photos_and_Drawings/crozet_streetscape_enhancement_2.jpg

https://ia2010.albemarle.org/ofd/prj/Crozet_Streetscape/Photos_and_Drawings/021711-20.JPG

https://ia2010.albemarle.org/ofd/prj/Crozet_Streetscape/Photos_and_Drawings/021711-14.JPG


Project Budget:

Baseline

Current


Funding


Future Appropriations $ 319,787 $ * 1,029,352 $ (709,565)


Total $ 3,700,000 $ 4,409,565 $ (709,565)

Use of Funds

Soft Costs $ 590,000 $ 798,001 $ (208,001)

Hard Costs $ 2,770,000 $ 3,461,468 $ (691,468)

Contingency $ 340,000 $ 150,095 $ 189,905

Total $ 3,700,000 $ 4,409,565 $ (709,564)


Encumbered: $ 981,525


* Future Appropriation includes a transfer of $617,000 from SWM fund and $181,900 from the Crozet Library

project; and $230,452 in Revenue Sharing still to be appropriated

Change Orders:

A/E Contract (Kimley-Horn & Associates) Construction Contract (Ph 2A – Library Ave)

Original Agreement $379,000 Bid Award $641,695

Approved Changes $163,761 Approved Changes $138,473

Pending Changes $ 0 Pending Changes $ 0

TOTAL $542,761 TOTAL $780,168

CO History:


1 – Jarmans Gap Road interim storm

system & historic resources (FY09)

$41,500

2 – Additional plats & transportation

planning services (FY09)

$12,625

3 – Main Street extension to proposed

Library entrance (FY09)

$24,000

4 – Conceptual Downtown Plaza

improvements (FY09)

$9,750

5 – Additional plats (FY10) $2,750

6 – Temporary tie-in of new Main

Street (FY10)

$21,000

7 – Water & sewer relocation design

(FY10)

$7,300

8 – Library storm sewer advance

work (FY12)

$5,961

9 – Finalize const. documents (FY13) $38,875

CO History:


1 – Sidewalk revisions, additional

asphalt, power conduit/pull boxes in

alleys

$73,625

2 – Add parking spaces, revise

storm sewer outfall, temporary

electric service for lighting

$43,455

3 – Raise ACSA meter, extend

project schedule

$21,393


Project: Crozet North Sidewalk

Description: Provide for pedestrian safety by replacing or constructing approximately 1100 feet of sidewalk and

drainage improvements along the west side of Crozet Avenue from Saint George Avenue to Crozet

Elementary School. County and Revenue Sharing funds are being used to provide the sidewalk from St.

George Avenue to Crozet Elementary School. A Safe Routes to School (SRTS) Grant provides

improved pedestrian crossing at the school and extends sidewalk to Ballard Drive.

Status: Crozet North Sidewalk: Completing right-of-way & easement plats for 3 parcels. Per ACSA requirements,

will need to provide waterline relocation plan, profile and ACSA easement to relocate 250' of existing

waterline to provide acceptable separation from new retaining wall. Providing updated plan review

comments to A/E. Anticipate submitting plans to VDOT by April 2013 and request authorization to bid.

Safe Routes to School Sidewalk: Right-of-way and easement acquisition completed. ACSA located

section of existing waterline near Ballard Drive; waterline locations at Old Crozet School entrance must be

field located before ACSA provides comment or approval - utility locating company hired to perform

location service. Anticipate submitting plans to VDOT by February 2013 and request authorization to bid.

Project Schedule:


Revenue Sharing Project

(St. George to Crozet ES)

Design Complete 02/14/13 03/31/13 45



Bid Opening Date 05/31/13 07/15/13 45


Contract 06/30/13 08/15/13 46

Curb & Drainage Complete 08/31/13 10/15/13 45

Sidewalks Complete 09/30/13 11/15/13 46

Paving Complete 10/15/13 11/30/13 46


SRTS Grant Project

(Crozet ES to Ballard Dr.)

Design Complete 04/30/12 02/14/13 290



Bid Opening Date 08/15/12 04/30/13 258


Contract 09/15/12 05/30/13 257



Paving Complete 12/15/12 08/30/13 258



Project Budget:

Baseline

Current


Funding

Appropriated to Date $ 564,808 $ 564,808 $ -

Future Appropriations $ 96,592 $ 287,600 $ (191,008)


Total $ 661,400 $ 852,408 $ (191,008)

Use of Funds

Soft Costs $ 104,200 $ 222,564 $ (118,364)

Hard Costs $ 497,200 $ 619,400 $ (122,200)

Contingency $ 60,000 $ 10,444 $ 49,556

Total $ 661,400 $ 852,408 $ (191,008)



Paid to Date: $ 94,676

Change Orders:

A/E Contract – Sidewalk (Kimley-Horn & Assoc.) Construction Contract

Original Agreement $40,000 Bid Award $

Approved Changes $1,600 Approved Changes $

Pending Changes $ 0 Pending Changes $

TOTAL $41,600 TOTAL $

CO History:


1 - Eliminate bid/construction

observation; add plats & final

engineering services

$1,600

A/E Contract – SRTS (Anhold Associates)

Original Agreement $20,697

Approved Changes $2,524

Pending Changes $ 0

TOTAL $23,221

CO History:


1 – Prepare documents to relocate

existing waterline conflicting with

proposed stormwater utilities

$2,524


Project: Police Firearms Training Facility

Description: Design and construction of a firearms training facility on the site of the closed Keene Landfill in Keene,

Virginia. The range will be an outdoor facility; approximately 300 feet long by 150 feet wide and

enclosed on three sides with 20-foot high earth berms to contain fired rounds and reduce noise. The

facility will include a semi-permanent classroom building, and a vault toilet. The surrounding area will

be fenced and gated for security and will remain forested to create a visual barrier and sound buffer. A

gravel road across the property will provide access to the range at the southern portion of the property;

access to the property will be from Fortune Lane.

Status: A/E currently working on sound model study, construction of a 3 dimensional computer model to

determine sound levels within a 2 mile radius, and review of feasibility and cost for 3 noise

mitigation construction options. Draft Environmental Stewardship Plan currently under review.

Continue community outreach and firing range education efforts; ACPD working with community

committee to develop operating guidelines. Board of Supervisors scheduled to hear public comment

on February 13, 2013. Final Site plan submitted and in review cycle. Anticipate approval by end of

February and bid in April 2013 assuming BOS direction on Feb. 13th.

Project Schedule:


Pre-design Complete 06/01/12 06/01/12 0

Design Complete 01/28/13 02/15/13 18

Bid Opening Date 04/22/13 05/06/13 14





https://ia2010.albemarle.org/ofd/prj/firingrange/Photos_and_Drawings/RANGE pic with person.jpg


Project Budget:

Baseline

[September 2011]

Current


Funding

Appropriated to Date $ 1,140,300 $ 1,132,890 $ 7,410

Future Appropriations $ - $ 481,318 $ (481,318)


Total $ 1,140,300 $ 1,614,208 $ (473,908)

Use of Funds

Soft Costs $ 163,904 $ 228,952 $ (65,048)

Hard Costs $ 849,040 $ 1,359,693 $ (510,653)

Contingency $ 127,356 $ 25,562 $ 101,794

Total $ 1,140,300 $ 1,614,208 $ (473,908)




Change Orders:

A/E Contract (Kimley-Horn & Associates) Construction Contract



Pending Changes $34,508 Pending Changes $


CO History:


1 – Wetland delineation,

environmental permitting

$17,929

2 – Environmental stewardship

plan; geotechnical investigation

$13,761

Pending: Sound/noise model $34,508


Project: Ivy Fire Station

Description: A 24/7 fire & rescue facility of roughly 5,800 square feet, within an existing warehouse (owned by the

University of Virginia), consisting of 3 apparatus bays (2 engines, 1 ambulance) and support facilities

for a crew of 6. A fire/rescue station is needed to meet the response time goals in this portion of the

County’s development area and to provide services to this densely populated rural area of the County.

Status: Construction/renovation underway, anticipate substantial completion April 2013, with station on-line July

2013. Working with Community Development and adjacent property owners to resolve easement

deficiency issue. Finalizing details for emergency signal control, IT systems, and procurements such as

generator and fuel tank/pump.

Project Schedule:


Bid Opening Date 09/27/12 09/27/12 0


Demolition Complete 11/12/12 11/15/12 3

Building Infrastructure Complete 03/01/13 03/01/13 0




https://ia2010.albemarle.org/ofd/prj/Ivy_Fire_Station/Photos_and_Drawings/A_1_rendering.jpg

https://ia2010.albemarle.org/ofd/prj/Ivy_Fire_Station/Photos_and_Drawings/SAM_0474.JPG


Project Budget:

Baseline

July 2011

Current


Funding

Appropriated to Date $ 2,173,793 $ 2,221,029 $ (47,236)



Total $ 2,173,793 $ 2,221,029 $ (47,236)

Use of Funds

Soft Costs $ 332,139 $ 422,310 $ (90,171)

Hard Costs $ 1,650,000 $ 1,535,340 $ 114,660

Contingency $ 191,654 $ 191,654 $ -

Total $ 2,173,793 $ 2,149,303 $ 24,490

Balance = Funding - Costs $ - $ 71,726



Change Orders:

A/E Contract (LeMay Erickson Willcox Architects) Construction Contract (Coleman-Adams Const.)

Original Agreement $165,730 Bid Award $724,000

Approved Changes $9,320 Approved Changes $ 0

Pending Changes $ 11,315 Pending Changes $43,500

TOTAL $186,365 TOTAL $767,500

CO History:


1 – Structural evaluation &

reinforcement design (FY12)

$6,600

2 – Site plan coordination w/

adjacent property (FY13)

$2,720

Pending: sprinkler redesign,

generator, structural evals

$11,315

CO History:


Pending: column piers corrections;

grease trap; front footer revisions;

mezzanine storage area; apparatus

area floor slab replacement

$43,500


Project: Seminole Trail Volunteer Fire Department Addition/Renovation

Description: Addition (10,500 sq. ft.) to Seminole Trail Volunteer Fire Department (STVFD) and full renovation of

the existing facilities (~7,500 sq. ft.). Total scope includes a 2-bay addition, an expansion of living

quarters and full renovation of the existing facility to bring it to code and improve the facilities to

properly support the highest call volume station in the County.

Status: Design currently underway – Completed design review of 65% architectural drawings and ~ 90% site

drawings on 24 Jan 2013. Anticipate site plan submittal to Community Development end of January 2013

and complete bid documents by end of March. Site Plan approval is critical path on the project.

Continuing cost review/value engineering to assure estimated project costs remain within budgeted funds.

Project Schedule:


Pre-design Complete 01/11/13 01/18/13 7

Design Complete 03/22/13 03/22/13 0

Bid Opening Date 04/12/13 04/12/13 0


Renovation Demo Complete 06/21/13 06/21/13 0


Structural Elements Complete 09/06/13 09/06/13 0

Building Dried-In 11/29/13 11/29/13 0




https://ia2010.albemarle.org/ofd/prj/stvfdaddition/Photos_and_Drawings/new_addition_BIRDSEYE1.jpg

https://ia2010.albemarle.org/ofd/prj/stvfdaddition/Photos_and_Drawings/bays.jpg


Project Budget:

Baseline

May 2012

Current


Funding


Future Appropriations $ 11,723 $ 11,723 $ -


Total $ 3,836,670 $ 3,836,670 $ -

Use of Funds

Soft Costs $ 426,320 $ 481,596 $ (55,276)

Hard Costs $ 3,126,500 $ 3,126,500 $ -

Contingency $ 283,850 $ 228,574 $ 55,276

Total $ 3,836,670 $ 3,836,670 $ -




* Our most recent estimate that was provided by the design firm on 11/6/12 shows a cost estimate of $3,954,101. This is

$117,431 over our appropriated budget but we just received 65% complete preliminary drawings and we are awaiting the

subsequent updated estimate per these drawings that will incorporate recent changes that should result in the cost estimate

moving toward that appropriated budget figure. This combined with the favorable bidding climate and effective use of

alternates in the bid process makes us confident that this project will come in under budget once the bids are received.

Change Orders:

A/E Contract (DJG, Inc. – includes Add. & Renov.) Construction Contract


Approved Changes $ 0 Approved Changes $

Pending Changes $ 0 Pending Changes $



Project: South Pantops Drive/State Farm Boulevard Sidewalk Improvements

Description: Provide for pedestrian safety along the north side of South Pantops Drive and west side of State Farm

Boulevard by constructing 3500 feet of curb, gutter and sidewalk which will serve several residential,

business, and commercial establishments. Construction will be partially funded with FY13 Revenue

Sharing Funds.

Status: Appropriation of Revenue Sharing Funds pending receipt of fully executed agreement. Project Manual and

95% plans currently under review. Anticipate submitting plans to VDOT by April 2013 and request

authorization to bid. Waterline at proposed drainage inlets must be field located before ACSA provides

comment or approval - utility locating company hired to perform location service. County Attorney Office

obtaining title searches and coordinating BB&T and Union Bank right-of-way dedications.

Project Schedule:


Design Complete 12/31/12 02/28/13 59



Bid Opening Date 06/01/13 07/15/13 44


Contract 07/01/13 08/15/13 45



Paving Complete 10/15/13 11/30/13 46



Project Budget:

Baseline

July 2008

Current


Funding

Appropriated to Date $ 512,000 $ 526,664 $ (14,664)

Future Appropriations $ - $ 357,100 $ (357,100)


Total $ 512,000 $ 883,764 $ (371,764)

Use of Funds

Soft Costs $ 60,000 $ 128,311 $ (68,311)

Hard Costs $ 410,000 $ 717,150 $ (307,150)

Contingency $ 42,000 $ 38,303 $ 3,697

Total $ 512,000 $ 883,764 $ (371,764)


Encumbered: $ 3,880


Change Orders:

A/E Contract (Kimley-Horn & Associates) Construction Contract



Pending Changes $3,500 Pending Changes $


CO History:


1 – Update survey (FY09) $600

2 – Additional survey (FY09) $6,950

3 – Add topo survey, plats & final

engineering; eliminate bidding/

construction observation (FY12)

$1,819

Pending: Bidding/construction

phase

$3,500


Project: McIntire County Office Building Brick Repointing

Description: There are three projects involved in the scope. 1) Brick Repointing: removal and replacement of

existing damaged grout joints and expansion/caulk joints, also includes masonry repairs at concrete

banding/precast sills, helical pier installation and a thorough cleaning of all the masonry walls. 2)

Masonry Repairs: partial brick veneer replacement and installation of new spiral ties, includes

installation of steel lintels, replacement of existing precast concrete sills and partial replacement of

painted wood frieze board. 3) Front Stairs Waterproofing: removal of the existing masonry

waterproofing layer, repair of existing concrete substrate and installation of new 20 year warranty

waterproofing membrane.

Status: Brick Repointing: Work is underway and approximately 95% complete; anticipate substantial completion

by end of January 2013. During demolition of the walls, it became apparent that brick ties were never

installed in the building during the original construction. A change order was processed to install helical

brick ties in order to stabilize brick façade and prevent further movement.

Masonry Repairs: Work complete – final completion achieved September 2012.

Front Stairs Waterproofing: Project out to bid. Bid opening scheduled for February 7, 2013. Anticipate

issuing Notice to Proceed first of March and project will take approximately 30 days to complete.

Project Schedule:


Brick Repointing:


Bid Opening Date 03/29/12 03/29/12 0


Demolition Complete 11/12/12 01/11/13 60



Masonry Repairs:


Bid Opening Date 04/05/12 04/05/12 0


Finishes Complete 11/06/12 08/23/12 -75

Substantial Completion 11/06/12 08/23/12 -75

Front Stairs Waterproofing:


Bid Opening Date 02/07/13 02/07/13 0





Project Budget:

Baseline

July 2011

Current


Funding

Appropriated to Date $ 948,460 $ 948,460 $ -



Total $ 948,460 $ 948,460 $ -

Use of Funds

Soft Costs $ 28,460 $ 57,099 $ (28,639)

Hard Costs $ 750,000 $ 824,539 $ (74,539)

Contingency $ 170,000 $ 66,822 $ 103,178

Total $ 948,460 $ 948,460 $ -




Change Orders:

A/E Contract – 3 projects (Heyward Boyd Architects) Construction Contract (Dominion Waterproofing)

Original Agreement $33,728 Bid Award (Repointing) $308,458

Approved Changes $ 0 Approved Changes $185,586

Pending Changes $ 0 Pending Changes $ 0

TOTAL $33,728 TOTAL $494,044

CO History:


CO History:


1 – Installation of helical brick ties $183,770

2 – Additional driven pile $1,816

Construction Contract (Simpson Unlimited)

Bid Award (Masonry) $178,480

Approved Changes $31,868

Pending Changes $ 0

TOTAL $210,348

CO History:


1 – CMU repair, EIFS repair,

window head & sill flashing

$26,253

2 – Cut brick at bow in wall, credit

for parking lot gouges

$5,615


Project: Greer Elementary Addition/Renovation Phase2

Description: Phase 2 of an Addition/Renovation project to the Greer Elementary School. The one-story addition will

include six new classrooms, art room with kiln, fully developed courtyard, one story connector to

existing school, and additional parking. The renovation to the existing building will include developing

lower level common areas (3) into storage/teaching spaces, replacing existing toilet partitions,

renovating upper level cabinets, refinishing handrail, adding tack strips, and new classroom signage.

Status: Construction substantially complete in August 2012. Contractor completing punch list - several minor

outstanding items: a) installation of additional landscape screen in courtyard; b) installation of diverter and

spigot on rain barrel; and c) gravel surround at playground drains.

Project Schedule:


Bid Opening Date 09/21/11 09/21/11 0



https://ia2010.albemarle.org/ofd/prj/Greertwo/Photos_and_Drawings/DSC05605.JPG

https://ia2010.albemarle.org/ofd/prj/Greertwo/Photos_and_Drawings/DSC05606.JPG


Project Budget:

Baseline

July 2011

Current


Funding

Appropriated to Date $ 4,327,760 $ 4,356,524 $ (28,764)



Total $ 4,327,760 $ 4,356,524 $ (28,764)

Use of Funds

Soft Costs $ 475,895 $ 376,077 $ 99,818

Hard Costs $ 3,500,000 $ 3,943,383 $ (443,383)

Contingency $ 351,865 $ 37,065 $ 314,800

Total $ 4,327,760 $ 4,356,524 $ (28,764)

Balance = Funding - Costs $ - $ - $ -



Change Orders:

A/E Contract (Rancorn Wildman Architects) Construction Contract (Nielsen Builders)

Original Agreement $119,235 Bid Award $3,388,300

Approved Changes $22,775 Approved Changes $(53,104)

Pending Changes $3,500 Pending Changes $20,532

TOTAL $145,510 TOTAL $3,355,728

CO History:


Change Orders 1-3 related to

Phase I project.

4 –Bid & Construction Phases $21,679

5 – Design/specification of exterior

lights for new parking lot

$1,096

6 – Pending: Fire exit/drill plans,

interior painting

$3,500

CO History:


1 – Reconcile owner contingency use $(6.36)

2 – Light switch change; add shades

& casework

$14,345

3 – Asbestos removal allowance $(12,500)

4 – Acoustical wall panel allowance $(2,215)

5 – Various unused balances $(4,870)

6 – Credit for mulch at playground $(5,250)

7 – Various items; use of owner

allowance for glass shelving

$9,043

8 – Miscellaneous site items; rock

removal credit

$(63,209)

9 – Sidewalk/sod at west end of

addition; various interior items

$11,558

Pending: Lights @ new parking lot;

shelving, tack strips, etc.

$20,532

Project Vendor Contract Type Amount CO No. Scope

Date Approved

by CE Office

Reason:

>25% or >$50K

$5,961.00 8

Modify the design of the proposed Crozet Avenue

storm sewer system between the end of the Library

Avenue system and the new VDOT system at the

corner of Jarmans Gap Road; provide for rough

grading of the streetscape improvements along the

Library’s frontage on Crozet Avenue; and provide plan

sheets that may be incorporated into the Library

project.

05/01/12 >25%

$38,875.00 9

Finalize construction documents for the project and

make revisions to address comments and concerns of

property owners during right-of-way/easement

negotiations, address changes necessary to comply

with VDoT’s new lighting standards, coordinate with

completion of Jarmans Gap Road and Library Avenue

improvements, and coordinate with new library

construction.

07/02/12 >25%

Grimm+Parker Architects A/E $206,915.00 6

Restore Construction Administration scope that was

reduced with Change Order #4, and adjust fees for

increased building scope and extended project

scheduled; Restore Furniture, Fixtures & Equipment

Design scope that was deleted with Change Order #4,

and adjust fees for extended project schedule.

08/10/12 >25%

MB Contractors Construction $54,374.00 2

Waterline changes in Crozet Avenue to maintain

water service while relocated segment installed, and

material changes required by ACSA after bid

documents released (add $57,329.00); provide 2500-

lb. capacity elevator in lieu of 3,500-lb elevator (credit

$2,955.00)

10/05/12 >$50k

$47,749.10 1

Extend and increase the number and size of steel

girders for bridges #2 and #3 to allow for bridge

footings to sit on suitable soils; add 300' of additional

silt fence and additional stone weirs.

05/08/12 >25%

$6,665.00 3Install 1,100 linear feet of silt fence along the new

section of the Old Mills (Rivanna) trail. 09/07/12 >25%

$183,770.00

1

Installation of helical brick ties in order to stabilize

brick facade and prevent further movement, and

minimize the need for more costly repairs in the

future.

09/13/12 >25%

$1,815.73

2

Installation of additional pile (driven pile) to augment

helical pile that was not able to meet proper bearing

capacity due to rock.

11/05/12 >25%

Police Firing Range Kimley-Horn & Associates A/E $13,761.00 1

Provide geotechnical investigation services,

environmental stewardship plan, and additional

public meeting support12/07/12 >25%

Crozet Streetscape Enhancement Phase II Kimley-Horn & Associates A/E

Crozet Library

Change Orders Requiring County Executive Office Approval

January 1, 2012 to December 31, 2012

Old Mills Trail Pedestrian Bridges C & B Construction Services Construction

COB McIntire Brick RePointingDominion Waterproofing &

Construction ServicesConstruction

quarterly capital projects status report february 2013 · quarterly capital projects status report...

Documents