quarter 1 organisational report 2010/11 presentation to the portfolio committee act....
DESCRIPTION
Introduction The department through the Directorate: Monitoring and Evaluation hereby present quarter1 organisational performance report against its planned deliverables as reflected in Part 5 of the strategic plan 2010/11 document. This report has been compiled in accordance with section 195 of the Constitution and other government legislative prescripts that guide performance management in the public sector to display and promote transparency and accountability to stakeholders and general public concerning matters under their control. This report is essential to focus the attention of stakeholders on the performance of the department against its budgets and service delivery plans, and to alert the managers to areas where remedial action is requiredTRANSCRIPT
Quarter 1 Organisational Report 2010/11
PRESENTATION TO THE PORTFOLIO COMMITTEE Act. Director-General
31 August 2010
Presentation Outline
• Introduction• Programme 1: Administration• Programme 2: Policy, Planning and Monitoring and Evaluation• Programme 3: Economic Development, Trade and Marketing• Programme 4: Food Security and Agrarian Reform• Programme 5: Agriculture Production, Health and Food safety• Programme 6: Forestry and Resources Management• Programme 7: Marine Fisheries and Coastal Management• Overall Organisational Analysis• Recommendations
Introduction
• The department through the Directorate: Monitoring and Evaluation hereby present quarter1 organisational performance report against its planned deliverables as reflected in Part 5 of the strategic plan 2010/11 document.
• This report has been compiled in accordance with section 195 of the Constitution and other government legislative prescripts that guide performance management in the public sector to display and promote transparency and accountability to stakeholders and general public concerning matters under their control.
• This report is essential to focus the attention of stakeholders on the performance of the department against its budgets and service delivery plans, and to alert the managers to areas where remedial action is required
Programme 1: Administration
Purpose:
• Provide the necessary human resources capacity, facilities and information and communication technology (ICT) hardware to ensure efficient and effective execution of DAFF’s mandate.
• The programme is also responsible for managing the administration and of DAFF; and spearheading the delivery of integrated Stakeholder, Inter-governmental Relations, Communication as well as Legal Services.
• It comprises the Corporate Services, Chief Financial Officer and Stakeholder Relations and Legal Services.
Programme’s Performance
5
Sub-Programme
OutcomeIndicator
Target Achievements Challenges Corrective Measure
Human Resource Development and Management
Aligned policies and practices with the operational objectives
100% aligned to new legislation and directives
100% aligned Amalgamation of Agriculture, Forestry and Fisheries necessitate that all policies need to be reviewed. This implies a lengthy consultation process
Fast-track consultation with all relevant role-players
Percentage (%) reduction in vacancy rate
16% vacancy rate 10% vacancy rate Personnel Suitability Checks by NIA and SAQA delays the filling of vacancies
Regular interaction with NIA and SAQA to expedite the verification process
Percentage of quality performance agreements for SMS members submitted
60% of performance agreements submitted
70% of performance agreements submitted
Quality of perform-ance agreements remain a challenge in terms of measurable and specific Key Result Areas and performance work plans
A dedicated PM unit to be established in the department to monitor compliance with SMS PMDS
Cont…
Sub-Programme
OutcomeIndicator
Target Achievements Challenges Corrective Measure
Human Resource Development and Management
Percentage (%) of employees trained and developed against specified standards or trained in new competencies
50 % of targeted staff trained and developed
13% of targeted staff were trained and developed.
None None
Percentage reduction in disease burden/incapacity (HIV/AIDS)
40% implementation and measurement (NSP/M&E and cost model)
70% of Departmental HIV/AIDS strategy 70 has been completed.
1% of the total workforce was tested (HCT)
None None
OHS risk assessment conducted in high-risk areas
25% risk assessment conducted
5% Risk assessments wereconducted in high risk areas.
None None
Cont…Sub-
ProgrammeOutcomeIndicator
Target Achievements Challenges Corrective Measure
Chief Information Officer
Availability of ICT infrastructure
Identify, collect and audit the documents of the three entities
All SLA’s and contracts (Agriculture & Fisheries) are currently being managed from DAFF ICT.
Five regional offices of forestry as well as Waterbron are already on the DAFF network. The Foretrust and six offices of Fisheries are also on the DAFF networkPhase 2 (forestry) of the roll-out to be rolled out by the end of 2010/11.
Agriculture Master Systems Plan (MSP), the Information Plan (IP) and Architecture Plan (AP) have all been partially updated
None None
8
Cont…
Sub-Programme
OutcomeIndicator
Target Achievements Challenges Corrective Measure
Chief Information Officer
Migration and integration of ICT system processes and technology
Identify, collect and audit the policies and procedures of the three entities
Have identified all critical ICT systems for DAFF. Policies and procedures from fisheries and forestry were collected 70-80% of all processes of agriculture have been documented
None None
9
Cont…
Sub-Programme
OutcomeIndicator
Target Achievements Challenges Corrective Measure
Financial Management
Compliance to financial legislation, prescripts, procedures and guidelines
Unqualified audit report
No indication of progress None None
Development Finance
Number of smallholder and subsistence farmers accessing financial services
10% A total of R 14.1 million was disbursed to 884 clients through 7 accredited institutions for various enterprises during quarter 1
The demand for loans is increasing and uncertainties about whether additional resources would be availed for Mafisa pose a challenge as soon the funds would be exhausted and will take time to be recollected
Encourage repayments to strengthen the revolving accounts
10
Cont…Sub-
ProgrammeOutcomeIndicator
Target Achievements Challenges Corrective Measure
Stakeholder Relations and communications
Compliance to financial legislation, prescripts, procedures and guidelines
50% understanding of opportunities and support from DAFF
Information on the DAFF was made available to departmental clients during the Minister’s Budget Vote in Parliament, on the DAFF website, at Thusong Service Centres and on the GCIS e-portal.
None None
Increased percentage of engagements with all key/strategic stakeholders and partners (new)
Current number of stakeholder relations
The Directorate ISR has successfully facilitated the approval of the draft MoU between the National Wool Growers Association (NWGA) and DAFF.
None None
11
Cont…
Sub-Programme
OutcomeIndicator
Target Achievements Challenges Corrective Measure
Legal Services Well drafted understandable legislation
As per legislative programme
No indication of progress None None
Minimised legal risk
None None
Minimised queries
None None
12
Programme 2: Policy, Planning and Monitoring and Evaluation
Purpose:
• The programme is responsible for the coordination of policy development, research and technology development and monitoring and evaluation. Furthermore, it will render guidance to the strategic, programme and project planning processes and undertake statistical and economic analysis. This is to ensure a greater impact of the policies and programmes of the DAFF.
• It comprises the Monitoring and Evaluation and Policy Development and Planning
13
Programme’s Performance
Sub-Programme
OutcomeIndicator
Target Achievements Challenges Corrective Measure
Monitoring and Evaluation
Signed service delivery performance contracts
Service delivery forum established by July 2010
The Minister has signed performance contract on 3 key outcomes. Delivery forums have been formed and institutional processes including reporting details still need to be ironed out. Work is still continuing to develop clear implementation plans which delivery forums will discuss with cabinet during December 2010.
None None
14
Cont…Sub-
ProgrammeOutcomeIndicator
Target Achievements Challenges Corrective Measure
Monitoring and Evaluation
Approved M&E systems/frameworks
Approved and aligned departmental M&E framework
The MER guidelines were presented to GOPC and Forestry Branch for consideration. The directorate still needs to contact Fisheries before the guidelines can be considered for approval
None None
Approved M&E plans
Annual M&E Plan
Nothing has been done to M&E plans due to the awaiting of the approved structure.
None None
15
Cont…
Sub-Programme
OutcomeIndicator
Target Achievements Challenges Corrective Measure
Monitoring and Evaluation
Approved and aligned departmental M&E framework
Approved and aligned implementation of policies
Quarterly and annual performance reports.
Cataloguing of all departmental delivery programmes
Draft Q1 report has been drafted.
None None
Policy Development and Planning
Aligned strategic and implementation plans
All strategic plans concluded by Jan 2011
A process has been established to align Presidential Outcomes and Outputs to the department’s strategic goals and objectives. Outcomes have been allocated to Programmes for inclusion into the strategic plan for 2011/12
None None
16
Cont…Sub-
ProgrammeOutcomeIndicator
Target Achievements Challenges Corrective Measure
Policy Development and Planning
Aligned strategic and implementation plans
All strategic plans concluded by Jan 2011
Strategic Operational Planning framework was presented at GOPC. Consultation with Forestry is completed.
None None
Effective planning systems
All strategic plans concluded by Jan 2011
Approved departmental planning Framework
PDA Planning, Monitoring and Evaluation Framework report (SP/ME) has been drafted and presented to Provinces at the APME Forum for input and comments. Once inputs are collated, the next step will be to present the report to ITCA.
None
17
Programme 3: Economic Development, Trade and Marketing
Purpose:
• The programme is key in directing the DAFF’s priority to increase the sector’s overall contribution to national GDP growth through creation of viable and sustainable cooperatives and rural enterprises, product value-addition and increase in exports. The implementation of international relations and trade strategies will be closely connected with marketing to access foreign markets.
• The Programme: Economic Development, Trade and Marketing comprises three sub-programmes, which are International Relations and Trade; Cooperatives and Rural Enterprise Development; and Agro-processing and Marketing.
18
Programme 4: Food Security and Agrarian Reform
Purpose:
• This programme is meant to develop and facilitate the implementation of appropriate agrarian reform policies and targeted programmes aimed at enhancing the contribution of subsistence and smallholder producers to food security, through education and training, provision of national extension and advisory services and the promotion of transformation imperatives in the agriculture, forestry and fisheries sectors.
• The programme comprises three sub-programmes which are Food Security, Sector Capacity Development and National Extension Support Services.
19
Programme’s performanceSub-
ProgrammeOutcomeIndicator
Target Achievements Challenges Corrective Measure
Food Security Coordinated support mechanisms for food production at subsistence and smallholder producers’ level
Monitor progress and foodinsecurity status in the country
The DAFF is currently implementing IPC (Integrated Food Security Phase Classification), Livelihood Zoning and the formation of the National Vulnerability Assessment Committee.Household Food Production Program: To date 810 households have been assisted with vegetable packs. Telefood: Since inception in 2007, the DAFF has secured approval of 14 projects to the value of US$ 129 080.
None None
Increase in renewable energy production/ generation from plant products
Coordinate agricultural support for Industrial Bio-fuel Strategy based on licenses approved
No indication of progress None None
20
Cont…Sub-
ProgrammeOutcomeIndicator
Target Achievements Challenges Corrective Measure
Sector Capacity Development
Approved training Programmes for community development
Monitor training Training concludedAgriSETA: 1441FoodBevSETA: 1123CASP: 1254FIETA (Forestry SETA): 1800
Number of drop-outs or beneficiaries who entered for training but did not completeNQF Level and competency rate not indicated in some of the reports from provinces (CASP).
Workshop to outline how sector-funded training programmes should be co-ordinated, delivered and monitored is arranged for7 to 9 September2010.
Support to 10 000 members of communities, including Smallholder farmers and farmworkers
Total number of 4 192 students are registered in various Further and Higher Education Institutions of Learning for various study fields in agriculture.
Only a small portion of youth are registered in scarce and critical study fields
The envisaged Implementation Protocol between DAFF and D:HET will assist in addressing this problem
21
Cont…Sub-
ProgrammeOutcomeIndicator
Target Achievements Challenges Corrective Measure
Compliance to transformation legislation
Audit departmental processes and deliverables aimed at vulnerable groups, youth, subsistence and smallholder producers
Workshops on Batho Pele and service delivery imperatives (on going)Continuous consultations with all DAFF members on service standards and related operations
Creating an enabling environment for transformation
Development and alignment/ Harmonisation of policies Conducted information sharing/ advocacy sessions Strengthening Transformation structures across all stations in DAFF.Participation in shortlisting and interviews of personnel
22
Cont…Sub-
ProgrammeOutcomeIndicator
Target Achievements Challenges Corrective Measure
National Extension Support Services
Approved training programmes for community development
1 000 413 farmers are trained in the use of the farmer’s green book as a management tool
Most of the farmers found the book challenging due to their literacy level.
The farmer’s green book has been translated into 7 indigenousLanguages.
4 As a step towards establishing them as centres of rural wealth creation all twelve colleges of Agriculture have been given feedback in terms of identified gaps as mirrored against the norms and standards for ATIs.
The process of developing the ATI Bill is moving quite slow.
DETES has developed a schedule of fortnightly meetings with the appointed Service Provider
23
Cont…Sub-
ProgrammeOutcomeIndicator
Target Achievements Challenges Corrective Measure
Approved training programmes for extension support
Coordinate and monitor the training of 1 000 extension officers in various skills training and qualifications upgrading programmes
646 extension officers nationally are registered for qualification upgrading in different universities. 2 346 are trained in various short skills programmes.
Extension Officers leave most of their activities unattended when on training.
Provinces need to liaise with training institutions to align their block release with the officer’s activity plans.
Research and Technology development programmes to support production determination of targeted research and technology Development programmes
Monitor the implementation of targeted research and technology development programmes
Service Level Agreements on 10 of the targeted and priority research projects were signed with the ARC. The projects are currently continuing and the process of gathering evidence through progress reports on the status of each project is also underway.
There may be a slight variation in commencement and conclusion date, due to the delay in finalizing the SLA
Variations will be taken into consideration during review of the projects
24
Programme 5:Agriculture Production, Health and Food Safety
Purpose:
• To identify opportunities and develop strategies in order to optimise agricultural productivity and profitability within the agricultural sector. To manage the risks associated with animal diseases, plant pests, genetically modified organisms and registration of products used in the agricultural field.
• The Programme: Agriculture Production, Health and Food Safety comprises three sub-programmes, namely Plant Production and Health; Animal Production and Health; and Inspection Services and Food Safety.
25
Programme’s PerformanceSub-
ProgrammeOutcomeIndicator
Target Achievements Challenges Corrective Measure
Animal Production and Health
Increased targeted research, development and training programmes
2 No indication of progress n/a n/a
% increase in productive animals and animal productsPercentage reduction in production costs for animals and animal products
Baseline + 1 %Reduction by1 %
No indication of progress n/a n/a
% increase in productive animals and animal productsPercentage reduction in production costs for animals and animal products
Baseline + 1 %Reduction by1 %
No indication of progress n/a n/a
26
Cont..
Sub-Programme
OutcomeIndicator
Target Achievements Challenges Corrective Measure
Plant Production and Health
Production output comparisons between provinces per commodity
Aligned spatial planning and support for plant
production
No indication of progress n/an/a
Adequate products of good quality
Finalised MoU between ARC, DAFF and provinces to address primary plant health issues in rural areas
The draft primary health care policy which will be a precursor to the MOU with the ARC and Provinces has been drafted and consulted within the Branch and is currently being edited to include the views expressed within the Branch
n/a n/a
27
Cont..
Sub-Programme
OutcomeIndicator
Target Achievements Challenges Corrective Measure
Inspection Services and Food Safety
Improved compliance to regulatory measures
Review, improve and maintain an effective regulatory environment
Regulations for wheat and potatoes Draft regulations enroute for Ministerial approvalRegulations for plums and prunes, nectarines and peaches :were submitted to
the WTO for notification Regulations relating to the ban of the use of chlorpyrifos :have been gazettedAmendments to Meat Safety Act or Animal Identification Act: The Draft Amendment Bill is still kept back till negotiations on independent meat inspection is finalized
n/a
Anticipated that changes will have to be made to the Meat Safety Act
n/a
28
Programme 6:Forestry and Resources Management
Purpose:• Sustainable use and management of natural resources underpins the
agricultural, forestry and fisheries sectors. The programme will provide policy advice and coordinate the implementation of programmes aimed at ensuring that forestry production is undertaken sustainably, within the capacity of the landscape and climate. This includes encouraging landowners and managers to maintain and improve the natural resource base on which agricultural production relies—soil, vegetation, water and atmosphere.
• It comprises Forestry Operations and Forestry Management and Resources Management
29
Programme’s PerformanceSub-
ProgrammeOutcomeIndicator
Target Achievements Challenges Corrective Measure
Forestry Operations and Forestry Management
Number of green jobs
Forestry livelihoods strategy developed and implemented (150 green jobs established).
Project Implementation Plan & Business Plan in place for two pilot areas in EC and KZN
n/a n/a
Equity and ownership of PDI’s in leased forestry packages
Forestry livelihoods strategy developed and implemented (150 green jobs established). Siyaqhubeka agreements with beneficiary communities in place.
Not achieved n/a n/a
30
Cont..Sub-
ProgrammeOutcomeIndicator
Target Achievements Challenges Corrective Measure
Forestry Operations and Forestry Management
Forestry 2030 Roadmap targets met.Commercial forest estate expanded.
Forestry 2030 Roadmap targets met.Commercial forest estate expanded.
10 targets as reflected in the 2030 Roadmap met.
10 000ha afforested in EC
and KZN.
1015 ha (genus exchange and area exchange)
Draft Forestry R&D Strategy developed and approved by FFMC and Forestry Branch.
n/a n/a
State forest land, not required for forestry land use purposes released for other land use purposes
Land releases finalized within 3 months of Ministerial approval.
Not achieved n/a n/a
31
Cont..Sub-
ProgrammeOutcomeIndicator
Target Achievements Challenges Corrective Measure
Forestry Operations and Forestry Management
National forest resource assessment completed.
Planning phase for assessment completed
Workshop for key stakeholders arranged/ planned
n/a n/a
Reduced incidents of veld, forest and mountain fires through the implementation of National Veld and Forest Fire Act, 1998.
NFA regulations published and implemented.
42 FPAs registered
Compliance, monitoring and enforcement of
NFA regulations
FPA annual report submitted to the Minister for approvalFire Prohibition Notices for the Summer rainfall areas was published in May 2010 on the Government Gazette
Revised Tariffs list was submitted to D: Finance for approval by the Minister and the National Treasure
n/a n/a
32
Cont..Sub-
ProgrammeOutcomeIndicator
Target Achievements Challenges Corrective Measure
Resource Management
Number of land Users adopting best practices
Assess extent of adoption per farmer category and implement programmes to enhance adoption
Commercial - 200Small Holder - 234
Subsistence - 256
n/a n/a
Status of agricultural land retained( limited conversion of
Agricultural
Review and development of agricultural land protection policy
Terms of Reference have been revised in May 2010 and two Meetings held with Legal
Services on review process
n/a n/a
Estimated total water loss/ non revenue water
2% The process of data collection that will inform irrigation schemes that need to be revitalized is continuing. This work is being done with the support of PMC.
n/a n/a
33
Cont..
Sub-Programme
OutcomeIndicator
Target Achievements Challenges Corrective Measure
Resource Management
Number of wetlands rehabilitated per year
6 2 through the LandCare Programme
n/a n/a
% of land affected by soil
degradation
1 % (800 000 ha rehabilitated)
5000 ha through Land Care and 51 000 ha through CARA
n/a n/a
Hectares of land rehabilitated per year
1 % (800 000 ha rehabilitated)
5000 ha through Land Care and 51 000 ha through CARA
n/a n/a
34
Cont..
Sub-Programme
OutcomeIndicator
Target Achievements Challenges Corrective Measure
Resource Management
Reduction of natural related risks
Implement and review
Conducted weather and climate capacity building in North West
n/a n/a
35
Programme7: Marine Fisheries and Coastal Management
Purpose:
• The aim of the branch will be to contribute to maintaining and restoring the productive capacity and biodiversity of the marine environment, ensuring the protection of human health, as well as promoting the conservation and sustainable use of marine living resources. The branch further aims to ensure that the degradation of the marine environment from landbased activities is prevented by facilitating the realisation of the duty of the DAFF to preserve and protect the marine environment through the application of respective policies, priorities and resources.
36
Overall Organisational Analysis
• Based on the information above there seems to be a progress towards the achievement of the strategic outcomes for the various programmes .
However the following must be highlighted:• The challenge with analyzing the performance of the some programmes was
that there was no information regarding base line , this posed a problem because it is impossible to measure if there is any progress that has been made towards achieving the strategic outcome (e.g. base line + 1) . It is imperative that programmes must indicate the baseline information when reporting.
• Composition of other indicators were difficult to measure