q3 strategic projects report
TRANSCRIPT
Strategic Projects Report – Q3
Content:
Term Shift, MC-LC Cooperation Customization towards LCs potential, Financial Model,
Term Shift Mgmt Report Q32013
Goals of the project
Optimizing timeline of organizational general processes towards external,
internal & network realities to boost ELD long term performance while
maintaining members’ high quality AIESEC experience.
Milestones of the project • Presentation of the idea during SumCo, gaining trust of
AIESEC in Poland towards possible change
• Data collection and preperations
• ST work
• Gathering BOA feedback
• Compendium correction preperation – I + II
• Voting for the change on General Assembly - I
• Presentation of the proposal to the LCPs with gathering topics to work on
• Voting for the change on General Assembly - II
• Providing education towards change management
• Monitoring Implementation
I – term shift 13.14
II – term shift 2015
Overall Factors
• Well planned timeline - P
• SumCo shocking teraphy for the network – P
• LCPs highly open for changes, having trust in MC – P
• High-quality outcome of ST work - P
• Talking, talking, talking – P
Term Shift Mgmt in Q3 2013
Key Achievements:
• Completed decision making process - Annual Term will be incorporated to AIESEC in Poland from 2015!
• Trust of the network towards the change
• AIESEC in Poland (MC, LCs) has a calendar for 2 years in advance ;]
Key Non-Achievements
• Lack of functional feedback and analysis of term shift impact for the area
Term Shift Mgmt in upcoming time
Priorities for October:
• Functional (MCVP) analysis for LCs’ structure recommendation
• Analysis consolidation (OD)
• (!!!) Assuming initial structure for MC 14.15 [crucial for creation LC structures]
Priorities for Q4:
• Releasing MC recommendations towards 2014 local structues (Virtually or Physically)
• (!!!) Transition for EBs [5W]
MC-LC Cooperation Customization Report
August 2013
Goals of the project
Designing & providing strategic organizational initiatives connecting MC and LC in a way to:
• enable LCs’ short-term growth
• enable LCs’ capitalization on own potential
• address diversity of LC realities
• maximize on the limited limeline & resources
Piliars of the project
Coaching Na+onal
Conference Cycle
LC Planning
Milestones of the Coaching sub-project
• Current state analysis • Desired state envisioning • Coaching strategy creation • Feedback gathering & correction • Coaching application releasment • LC Coaches allocation • LC Coaches announcement • Creation of coaching tools • Coaches education • Coaches and coaching timeline management • Coaching round feedback gathering & evaluation • Coaching strategy improvement
Overall Factors
à1st part of the new coaching strategy is almost done—creation of strategy and materials, education & visits (last visits are already scheduled).
àMore than 70% of all coaching visits have been deliver to the LCs.
àGood response from the LCs and MC.
àBetter understanding of the local reality.
Coaching sub-project in Q3 2013
Key Achievements:
• Current state analysis • Desired state envisioning • Coaching strategy creation • Feedback gathering &
correction • Coaching application
releasment • LC Coaches allocation • LC Coaches announcement • Creation of coaching tools • Coaches education • Coaches and coaching
timeline management
Key Non-Achievements
• Materials in the teambox are incomplete.
• Not all the areas that were assigned are going to deliver coaching.
Coaching sub-project in upcoming time
Priorities for October:
• Send coaching evaluation (part 1)
• GDC- 1st Monthly skype meeting.
• Gathering of all outputs.
Priorities for Q4:
• General Tracking.
Milestones of the National Conference Cycle sub-project
• Current state analysis • Desired state envisioning • National Conference Cycle creation • Feedback gathering & correction • Conference Cycle I + application releasment • SumCo preperations & delivery
management • SumCo evaluation • Organizing LCs allocation
Milestones of the National Conference Cycle sub-project
• Summits preperations & delivery management • Conference Cycle II + application releasment • Summits preperations & delivery management • Summits evaluation • Winco preperations & delivery management • Winco evaluation • MultiTo preperations & delivery management • Multito evaluation • Further platforms preperations & delivery
management • Further platforms evaluation
Overall Factors
• Querulous but soo talented MC Team! J Great
SumCo & ELD Summitt (!) Delivery - P
• Lack of LCPs responsibility for common good – late
selection or lack of hosting LC – N
• Lack of Conference Manager role assignment at the
beginning of the term - N
• Skip of Ewa as WinCo Conference Manager - N
National Conference Cycle in Q3 2013
Key Achievements:
• Long term, refreshed conference cycle creation
• SumCo delivery
• ELD Summitt delivery
Key Non-Achievements:
• No physical NPM ;(
• Lack of OD – TM – NET rules of cooperation establishment towards WinCo
• No Conferenace Managers for upcoming conferences
National Conference Cycle in upcoming time
Priorities for October:
• Conference Managers Assignment!
• OD – TM – NET meeting for WinCo
Priorities for Q4:
• External Summitt Delivery
• WinCo Preperations Management & Delivery
Milestones of the LC Planning sub-project
• Planning 2013 evaluation [MCVP OD, BOA, ST] • Desired state envisioning • Planning process creation • Feedback gathering & correction • Planning process elements delegating • Providing feedback & correction • Planning process consolidation • Planning process educating [NMP] • Planning process implementation monitoring • LC plans gathering • Feedback towards LC plans by MC team • LC plans correction • Final consolidation of LC plans
Overall Factors
• BOA advices – P
• DRAMATIC timeline for process creation & consolidation – N
• Limited psychical platforms for contact with MC Team – N
• Simply too much priorities in the same time of the whole team - N
• Virtual Education – N
• Low alignment to the proces of LCPs - N
LC Planning in Q3 2013
Key Achievements:
• Planning 2014 being released! – Logic of the process
– Tools (AMS J)
Key Non-Achievements
• Lack of process importance understanding among LCs
• Virtual education
Key priorities in October:
• LCs progres monitoring
• Feedback process creation
Key priorities in Q4:
• LCs progress monitoring
• Feedback process delivery
• LC 2014 Plans gathering
• Plans Transition & Review strategy creation
LC Planning in upcoming time
Financial Model Report Q3 2013
Goals of the project
• Increasing financial sustainability of organisation
• Filling income gap hole in MC budget
• Ensuring aligment of MoS between MC & LC
Milestones of the project
• Collecting data from LCs – 09.09.13 - DONE
• Analysis done by FD – 30.09.13- in progress
• First WG meeting – 12-23.10.13 – to be done
• Second WG meeting – 14-16.11.13
• Output creation – 22.11.13
• Presentation to the network 12.12.13
• Voting new Financial Model – 26.01.14
Overall Factors
• Other priorities during this Quarter
• Timeline of the project is more focused on work in Q4
• Great support from our BoA !
Financial Model in Q3 2013
Key Achievements:
• Understending of project by @PLAD during SumCo
• Data needed is gathered from LCs
• Application released
Key Non-Achievements
• Lack of data analysys yet
• Timeline of the project shifted
Financial Model in Q4 Key strategies for next
month:
• Work, work, work
• Meetings with WG
• Creation of redistribution model
Key challenges for next month:
• Application for WG
• A lot of strategic projects for Finance area at the same time