putting yourself in the shoes of a reviewer: the do’s and don’ts of grant writing
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Putting Yourself in the Shoes of a Reviewer: The Do’s and Don’ts of Grant Writing. November 3, 2012 Lechelle Wardell, MPH Consultant [email protected]. The Do’s and Don’ts of Grant Writing. Meet Deadlines Don’t Be Late!!! - PowerPoint PPT PresentationTRANSCRIPT
NOVEMBER 3, 2012
LECHELLE WARDELL, MPH CONSULTANT
Putting Yourself in the Shoes of a Reviewer: The Do’s and Don’ts
of Grant Writing
The Do’s and Don’ts of Grant Writing
Meet Deadlines
Don’t Be Late!!!
Follow Directions Provided in Request for Applications/Proposals (RFA/RFP) Complete Checklist Format Page/Section Limits Complete All Forms
The Do’s and Don’ts of Grant Writing
Include All Requested Attachments, Sections and Forms
Obtain All Necessary Signatures
Make Grant Visually Appealing
Make Grant Easy to Read
The Do’s and Don’ts of Grant Writing
Develop Strong Goals and Objectives Realistic Measurable Timeline for accomplishing
Goals
A statement of the planned outcome that will solve the problem addressed in the needs statement. (Fredalene B. Bowers, Ph.D., Asst. Professor, Indiana University of Pennsylvania)
i.e. The goal of this program is to increase the number of Latino women seeking and receiving screening mammograms.
Objectives
A Statement of Intent to Perform Predetermined Activities Specific Measurable Attainable Realistic Timely
Should be Written with Action Verbs To increase To improve To identify
Objectives
Beginning July 1, a minimum of two home visits per month will be provided to 30 African American women of childbearing age in the targeted areas.
To identify four new residential communities with a large Latino population (>50% of residents) by March 15.
The Do’s and Don’ts of Grant Writing
Develop an Evaluation Plan
Proofread, Proofread, Proofread!
Don’t Have ANY Typos
Write Proposal in 3rd Person
The Do’s and Don’ts of Grant Writing
Assemble a Proposal Writing Team Gather relevant data and information Give ideas for proposal content Write sections of proposal
Select One KEY Proposal Writer Proposal should have one voice
The Do’s and Don’ts of Grant Writing
Include Community Input
Don’t Use Acronyms Or Abbreviations
Include Strong Letters Of Support Or Memorandums Of Agreement All letters should not be alike Letters should state commitment to program Letters should be on letterhead and signed
The Do’s and Don’ts of Grant Writing
Avoid Jargon, Complicated Expressions Or Run-on Sentences
Consider Placing Charts And Grafts In Appendix
Start Early
Develop A Checklist
The Do’s and Don’ts of Grant Writing
Include A Budget With A Strong Budget Justification
Budget Should Directly Relate To Program Activities
Budget Should Reflect True Costs Of Program Activities
Basic Proposal Components
Summary ~ Clearly and concisely summarizes the request Appears at the beginning of the proposal Identifies grant applicant Includes at least one sentence on problem Includes at least one sentence on credibility Includes at least one sentence on objectives Includes at least one sentence on methods Includes total cost, funds already obtained and
amount requested
Basic Proposal Components
Introduction ~ Describes the applicant agency and its qualifications for funding (credibility) Clearly establishes who is applying for funds Describes applicant agency purposes and goals Describes applicant’s programs and activities Describes applicant’s clients or constituents Provides evidence of the applicant’s accomplishments Offers statistics in support of accomplishments Leads logically to the problem statement Is as brief as possible Is interesting
Basic Proposal Components
Problem Statement or Needs Assessment Relates to purposes and goals of applicant agency Is of reasonable dimensions Is supported by statistical evidence Is supported by statements from authorities Is stated in terms of clients’ needs and problems, not the
applicant’s Is developed with input from the clients and beneficiaries Makes no unsupported assumptions Is interesting to read Is as brief as possible Makes a compelling case
Basic Proposal Components
Program Objectives ~ Describes the outcomes of the grant in measurable terms At least one objective for each problem or need
committed to in problem statement Objectives are outcomes Objectives are not methods Describes the population that will benefit States the time by which objectives will be
accomplished Objectives are SMART
Basic Proposal Components
Methods ~ Describes the activities to be conducted to achieve the desired objectives Flows naturally from problems and objectives Clearly describes program activities States reasons for the selection of activities Describes sequence of activities Describes staffing of program Describes clients and client selection Presents a reasonable scope of activities that can be
conducted within the time and resources of the program
Basic Proposal Components
Evaluation ~ Presents a plan for determining the degree to which objectives are met and methods are followed Presents a plan for evaluating accomplishment of objectives Presents a plan for evaluating and modifying methods over
the course of the program Tells who will be doing the evaluation and how they were
chosen Clearly states criteria of success Describes how data will be gathered Explains any test instruments or questionnaires to be used Describes the process of data analysis Describes any evaluation reports to be produced
Basic Proposal Components
Future Funding ~ Describes a plan for continuation beyond the grand and/or the availability of other resources necessary to implement the grant. Presents a specific plan to obtain future funding if
program is to be continued Describes how maintenance and future program costs
will be obtained Describes how other funds will be obtained, if necessary
to implement the grant Has minimal reliance of future grant support Is accompanied by letters of commitment, if necesssary
Basic Proposal Components
Budget ~ Clearly delineates costs to be met by the funding source and those provided by other parties Tells the same story as the proposal narrative Is detailed in all aspects Projects costs that will be incurred at the time of the program, if
different from the time of proposal writing Contains no unexplained amounts for miscellaneous Includes all items asked of the funding source Includes all items paid for by other sources Includes all volunteers Details fringe benefits, separate from salaries Includes all consultants Separately details all non-personnel costs Includes indirect costs where appropriate Is sufficient to perform the tasks described in the narrative
Identifying Resources – Community Level
Faith-Based Organizations
Community Volunteers
Non-Profit Organizations
Civic Organizations
Local Government
Schools
Colleges and Universities Grants Educational Resources Technical Assistance Research Opportunities
Identifying Resources – State Level
State Government Grants Educational Resources Technical Assistance
Grant Making Organizations (Fundsnetservices.com) Kate B. Reynolds Charitable Trust A. J. Fletcher Foundation A.E. Finley Foundation Golden Leaf Foundation Z. Smith Reynolds Foundation
Identifying Resources – Federal/National Level
Federal Government Grants (Grants.gov) Educational Resources Technical Assistance
National Grant Making Organizations