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Purchase of a Color, 3-in-1, CAC Enabled Printer

1LT PierceCPT Matthews

CPT RiveraCPT Thierry

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Outline

- Problem- Recommendation- Background- Facts- Assumptions- Possible COAs- Screening Criteria- Evaluation Criteria- Priority of Criteria- Weighting of Criteria

- Screened Out COAs- Surviving COAs- Analysis of COAs- Comparison of COAs- Conclusion - Coordination- Recommendation- Decision

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Problem

To determine the most efficient, complete and secure printer to purchase through CHESS, NLT 18 JUL, in order to consolidate all high volume reproduction activities in the battalion.

*CHESS: Computer Hardware Enterprise Software and Solutions

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RecommendationThe Lexmark X748DE (Telos) printer is the best printer to purchase

LEXMARK X748DE

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Background(1 of 2)

- Currently, the battalion has two highly inefficient black ink printers, one low resolution scanner and one very old medium volume copier; all of which are not CAC enabled and do not support duplex formatting.

- Information Assurance is a huge concern in the

battalion.

- Budget cuts limit our ability to continue buying high volumes of ink.

- Frequent equipment failures due to constant use over the last 5 years.

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Background(2 of 2)

- Primarily, we need a new printer to improve workflow efficiency and reduce ink costs.

- S1 needs a scanner to upload supporting documents to iPERMS, and a high volume copier to reproduce finance documents

- S2 needs a color printer to print operational graphics

- S3 needs a high volume printer to reproduce orders

- S4 needs a high volume printer to reproduce hand receipts

- We desire a new printer that is secure (CAC enabled), prints in color, has duplex capability and 3-in-1 functionality, offers on-site service support, and is cost efficient.

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- Very concerned about security; the printer must be CAC enabled.

- Very concerned with color capabilities; the printer must print in color.

- Very concerned with duplex capabilities; the printer must have the ability to print double-sided.

- Very concerned with the functions of the printer; it must be able to print, copy, and scan (3-in-1).

- Very concerned with onsite service support; printer must have onsite service support.

- Very concerned about cost; cost cannot exceed $3,000.

- Very concerned about cartridge yield (cost/page); cannot cost more than 2 cents per page.

- Concerned with the printing rate.- Concerned with the copying output rate.- Concerned with the scanning speed rate.- Somewhat concerned about memory capacity of the printer.

Facts

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Assumptions(1 of 2)

- The cost of the printers researched will remain constant until our purchase.

- No additional funds will become available to buy a new printer that costs more than $3,000.

- No manufacturer recalls due to equipment defects. - Printing consumptions will remain constant.- Color cartridges will deplete uniformly.- Black and color printing will have an 80/20

demand.

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Assumptions(2 of 2)

- Cost of replacement parts and depletion rate will remain equal, independent of the platform (lifecycle).

- Print/copy/scan rates will remain constant

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Possible COAs- Lexmark 40GT355 (AWS) - Hewlett Packard M775DN (Transource)- Lexmark X746DE (Dell) - Lexmark X748DE (Telos) - Lexmark CX510DE (Emtec Federal) - Lexmark X792DE CAC (NCS) - Hewlett Packard CM4540 MFP (ITG)- Dell Multifunction B2375DNF (DELL)

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Priority of Criteria1. Purchasing Cost

2. Cartridge Yield

3. Printing Rate

4. Copying Output Rate

5. Scanning Speed Rate

6. Memory Capacity

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Weighting of Criteria(1 of 2)

Cost = Yield > Printing Rate > Copying Rate > Scanning Rate >

Memory Capacity

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Weighting of Criteria(2 of 2)

- Cost and yield are equal- Cost is slightly favored over printing rate- Cost is favored over copying rate- Cost is strongly favored over scanning rate - Cost is strongly favored over memory capacity- Yield is slightly favored over printing rate- Yield is favored over copying rate- Yield is strongly favored over scanning rate- Yield is strongly favored over memory capacity- Printing rate is slightly favored over copying rate- Printing rate is favored over scanning rate- Printing rate is strongly favored over memory capacity- Copying rate is slightly favored over scanning rate- Copying rate is favored over memory capacity- Scanning rate is slightly favored over memory capacity

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Screening Criteria(1 of 2)

- Security: Printer must have CAC card capabilities.

- Capabilities: Must be able to print/copy/scan in duplex and color.

- Maintenance: Vendor must offer onsite customer support.

- Cost: Cost of the printer must not exceed $3,000.

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Screening Criteria(2 of 2)

- Print Rate: Must be at least 30 ppm

- Copying Rate: Must be at least 25 pages per minute (ppm)

- Scanning Rate: Must be at least 30 ppm

- Ability to hold multiple jobs in queue: The memory must be at least 512MB

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Evaluation Criteria(1 of 6)

- Short Title: Cost

- Definition: The maximum total cost of each printer

- Unit of Measure: US Dollars

- Benchmark: $2,500

- Formula: ≤ $2,500 is an advantage; > $2,500 is a disadvantage; less is better

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Evaluation Criteria(2 of 6)

- Short Title: Cartridge Yield

- Definition: Printing demand, times the cost of the cartridge, divided by the reproduction capacity (price per page printed).

- Unit of Measure: US (cents)

- Benchmark: 1.3 cents

- Formula: ≤ 1.3 cents is an advantage; > 1.3 cents is a disadvantage; less is better

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Evaluation Criteria(3 of 6)

- Short Title: Printing Rate

- Definition: Pages it can print per minute

- Unit of Measure: pages per minute (ppm)

- Benchmark: 32 ppm

- Formula: ≥ 32 ppm is an advantage; < 32 ppm is a disadvantage; more is better

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Evaluation Criteria(4 of 6)

- Short Title: Copying Rate

- Definition: Pages it can copy per minute

- Unit of Measure: pages per minute (ppm)

- Benchmark: 28 ppm

- Formula: ≥ 28 ppm is an advantage; < 28 ppm is a disadvantage; more is better

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Evaluation Criteria(5 of 6)

- Short Title: Scanning Rate

- Definition: Pages it can scan per minute

- Unit of Measure: pages per minute (ppm)

- Benchmark: 33 ppm

- Formula: ≥ 33 ppm is an advantage; < 33 ppm is a disadvantage; more is better

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Evaluation Criteria(6 of 6)

- Short Title: Memory

- Definition: Number of jobs it can hold in queue

- Unit of Measure: Megabytes (MB)

- Benchmark: 680 MB

- Formula: ≥ 680 MB is an advantage; < 680 MB is a disadvantage; more is better

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Screened Out COAs- Lexmark 40GT355: Fails the screening criteria because it

does not print in color.- Hewlett Packard M775DN: Fails screening criteria because

the cost is $3,860.- Lexmark X792DE CAC: Fails screening criteria because the

cost is $5,051.- Hewlett Packard CM4540 MFP: Fails screening criteria

because it does not offer onsite maintenance.- Dell Multifunction B2375DNF: Fails screening criteria

because is not CAC enabled and it does not print and scan in color.

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Surviving COAs

LEXMARK X746DELEXMARK CX510DE

LEXMARK X748DE

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Analysis of LEXMARK X748DE

Advantages:Yield – ¢ 0.99Printing Rate – 35 ppmCopying Rate - 35 ppmScanning Rate – 35 ppm

Disadvantages:Cost - $2,853.94Memory – 512 MB

Benchmark:≤ ¢1.3≥ 32 ppm≥ 28 ppm≥ 33 ppm

≥ $2,500≤ 680 MB

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Analysis of LEXMARK CX510DE

Advantages:Cost - $2,007.00Printing Rate – 32 ppmMemory – 1024 MB

Disadvantages:Yield – ¢1.6Copying Rate - 25 ppmScanning Rate – 30 ppm

Benchmark:≤ $2,500≥ 32 ppm≥ 680 MB

≥ ¢1.3≤ 28 ppm≤ 33 ppm

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Analysis of LEXMARK X746DE

Advantages:Scanning Rate – 35 ppm

Disadvantages:Cost - $2,599.00Yield – ¢1.38Printing Rate – 30 ppmCopying Rate - 25 ppmMemory – 512 MB

Benchmark:≥ 33 ppm

≥ $2,500≥ ¢1.3≤ 32 ppm≤ 28 ppm≤ 680 MB

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Comparison of COAsEvaluation Criteria

(Advantage Formula)

Cost(≤ $2,500)

Lexmark CX510DE($2,007.00)

<Lexmark X746DE

($2,599.00)<

Lexmark X748DE($2,853.94)

Yield(≤ ¢1.3)

Lexmark X748DE(¢0.99)

<Lexmark X746DE

(¢1.38)<

Lexmark CX510DE(¢1.6)

Printing Rate(≥ 32 ppm)

Lexmark X748DE(35 ppm)

>Lexmark CX510DE

(32 ppm)>

Lexmark X746DE(30 ppm)

Copying Rate(≥ 28 ppm)

Lexmark X748DE(35 ppm)

>Lexmark CX510DE

(25 ppm)=

Lexmark X746DE(25 ppm)

Scanning Rate(≥ 33 ppm)

Lexmark X748DE(35 ppm)

=Lexmark X746DE

(35 ppm)>

Lexmark CX510DE(30 ppm)

Memory(≥ 680 MB)

Lexmark CX510DE(1024 MB)

>Lexmark X748DE

(512 MB)=

Lexmark X746DE(512 MB)

Courses of Action (Raw Data)

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ConclusionThe Lexmark X748DE (Telos) is the best printer to purchase to consolidate all reproduction operations in the battalion. This printer offers all of the security features and capabilities we are interested in. The Lexmark X748DE is the most expensive of the three (still under $3,000), but the most cost efficient (yield) of them all. This printer is also the most productive, ranking first for printing, copying, and scanning rate criteria.

$250 Break-Even Point = 5.84 (6 cartridge)

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Coordination

- Staff OICs & BN XO

- Order through the Army Computer Hardware Enterprise Software and Solutions (CHESS)

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RecommendationThe Lexmark X748DE (Telos) printer is the best printer to purchase

LEXMARK X748DE

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Raw Data MatrixCourses Of Action

Criteria

CAC Enable

Color Duplex 3-1

Onsite Support Cost ($) Yield

(cents)Printing

Rate (ppm)

Copying Rate (ppm)

Scanning Rate (ppm)

Memory (mb)

Lexmark X748DE (Telos) Yes Yes Yes 2,850 0.99 35 35 35 512

Lexmark X746DE (Dell) Yes Yes Yes 2,600 1.38 30 25 35 512

Lexmark CX510DE (Emtec Federal) Yes Yes Yes 2,010 1.60 32 25 30 1024

Lexmark 40GT355 (AWS) Yes No Yes 2,820 0.73 70 0 0 512

Hewlett Packard M775DN

(Transource)Yes Yes Yes 3,860 0.60 30 30 30 1536

Lexmark X792DE CAC (NCS) Yes Yes Yes 5,050 0.85 50 50 58 1024

Hewlett Packard CM4540 MFP (ITG) Yes Yes No 2,950 1.36 42 40 40 1028

Dell Multifunction B2375DNF (DELL) No No Yes 400 0.92 40 40 40 1024

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Decision Matrix(1 of 2)

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Decision Matrix(2 of 2)

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Sensitivity Analysis

1. Purchasing Cost

2. Cartridge Yield

3. Printing Rate

4. Copying Output Rate

5. Scanning Speed Rate

6. Memory Capacity

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Sensitivity Analysis

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Decision Do we have your approval to purchase the

Lexmark X748DE (Telos)?

$250 Break-Even Point = 5.84 (6 cartridge)

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Questions

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