purchase 2018 ford utility interceptor

COUNCIL COMMUNICATION

TO: Mayor and Council

FROM: Scott Edwards

DEPARTMENT: Public Works

DATE: February 5, 2018

SUBJECT: Purchase 2018 Ford Utility Interceptor

DESCRIPTION:

Purchase 2018 Ford Utility Interceptor

RECOMMENDATION:

Staff recommends Council award, by motion, the purchase of a 2018 Ford Police Utility Interceptor through Larry H. Miller Ford on State Award #20180000000000000026 for $29,177.95. Staff also recommends Council award, by motion, the removal, replacement and installation of emergency lights into the Ford Police Interceptor by LAWS Emergency Vehicle Specialists for $7,946.06. LAWS has agreed to abide by the City's 2017 Award for outfitting five new Police Interceptors for the emergency lights. This purchase is replacing Unit 7474, which was declared a total loss by CIRSA.

PREVIOUS COUNCIL ACTION:

There has been no previous Council action on this vehicle.

SUMMARY:

This unit has repaid the CERF account $19,560 and CIRSA insurance paid $16,350 leaving a replacement difference of $1,214 that is available in and payable by the CERF account.

ANALYSIS:

This unit will replace Unit 7474, a 2015 Chevrolet Caprice, which was involved in an accident and was declared a total loss by CIRSA. CIRSA reimbursed the City $16,350 for the insurance claim.

The Chevrolet Caprice Police vehicle is no longer available as a police option; so we are replacing the Caprice with a 2018 Ford Utility Police Interceptor.

FINANCIAL IMPLICATIONS:

Purchase price for the 2018 Ford Utility Police Interceptor is $29,177.95 including:

86P Front Headlamp/Police Interceptor Housing Only ($125.00)

43D Dark Car Feature ($ 20.00)

51T Drivers Side Spotlamp ($420.00)

52P Hidden Door Lock Plungers/Rear Door

Handles Inoperable ($160.00)

18W Rear Window Power Delete ($ 25.00)

59D Keyed Alike 1435X ($ 50.00)

55B Blind Spot Monitoring w/Cross Traffic Alert ($545.00)

76R Reverse Sensing System ($275.00)

60R Noise Suppression Bonds ($100.00)

LAWS Emergency Light decommission $ 620.00

LAWS Replacement and Installation of new Emergency Lighting $7,326.06

Total Cost for Emergency Lighting $7,946.06

Total Vehicle Cost $37,124.01

Funds are available in the CERF account.

ATTACHMENTS:

2018 Updated CERF Replacement Vehicles State Award - Utility Summary Specification Sheet LAWS Light Quote LAWS Decommission Quote CERF Trial Balance Report

Department Public Works Fund Capital Equipment Replacement

2018 Capital Equipment Replacement List Life Exp. Estimated

Replacement Unit Number Year/Make/Model Months 38,506.80

25,978.29

109,308.61

19,116.71

32,267.90

32,430.67

118,369.21

109,595.01

27,988.00

21,293.62

20,986.48

23,954.06

19,202.08

38,472.31

107,085.05

99,998.60

31,687.19

18,214.29

24,576.76

22,854.12

32,788.18

23,301.20

23,286.93

21,438.55

15,497.12

15,688.97

21,418.94

21,418.94

21,418.94

43,563.19

41,706.63

39,583.96

39,583.96

39,583.96

47,986.14

0416

1319

1320

1358

1403

1423

1427

1430

1431

1435

1436

2374

2378

3058

3059

3060

3311

3581

4280

5248

5253

5255

5256

5257

5266

5267

7446

7447

7448

7451

7454

7467

7468

7469

7901

1992 YALE FORKLIFT

2002 DODGE DAKOTA

2003 FREIGHTLINER FL80

2001 SULLIVAN AIR COMP.

2003 CHEVROLET C2500

2007 CHEVROLET TRAILBLAZER

2008 FREIGHTLINER M2106

2009 FREIGHTLINER M2106

2008 CHEVROLET SILVERADO 2500

2011 GMC SIERRA 1500

2011 GMC SIERRA 1500

2009 DODGE DAKOTA

2007 CHEVROLET SI LVERADO 1500

2009 DODGE RAM 3500

2009 GMC C5500

2009 GMC C4500

2006 DYNAPAC CC800

2007 CHEVROLET COLORADO

2007 CHEVROLET 2500

2008 CHEVROLET COLORADO

2009 DODGE RAM 3500

2011 CHEVROLET C2500 HD

2011 CHEVROLET C2500 HD

2011JOHN DEERE 825i

2013 GRAS5HOPER 725D

2013 GRAS5HOPER 725D

2013 HARLEY FLHTP

2013 HARLEY FLHTP

2013 HARLEY FLHTP

2013 CHEVROLET TAHOE

2013 CHEVROLET CAPRICE




2000 JOHN DEERE 4600

2018 estimated CERF replacement total

252

120

180

168

120

132

132

120

120

96

96

108

96

108

108

108

120

108

108

120

108

84

84

84

60

60

60

60

60

60

60

48

48

48

192

• • • • • • • • • • • • • • • • • • • • •

1,368,732.46

339 BUDGET 2018 City of Englewood, Colorado

Beginning in 2018 the capital equipment list will be reviewed in terms of meeting revised replacement criteria. Where appropriate, vehicles and equipment lives will be extended. Yellow Highlight for vehicles life being extended.

BODY CODE

FORD ORDER CODE

DESCRIPTION2018 MODEL

YEAR Price* See Note #1

K8A 2018 FORD POLICE INTERCEPTOR UTILITY - 4-DOOR - AWD 35,550.00

500A EQUIPMENT GROUP #500A

G1 Exterior Color: SHADOW BLACK9W Interior Color: 'CHARCOAL BLACK'

SEATS: STANDARD CLOTH BUCKET FRONT / VINYL REAR99R Engine: 3.7L V6 TiVCT NC44C Transmission: 6-SPEED AUTOMATIC TRANSMISSION NC86P FRONT HEADLAMP/POLICE INTERCEPTOR HOUSING ONLY 125.00153 FRONT LICENSE PLATE BRACKET NC43D DARK CAR FEATURE 20.0051T SPOTLAMP - LED - DRIVER SIDE ONLY 420.0052P HIDDEN DOOR LOCK PLUNGER/REAR DOOR HANDLES INOPERABLE 160.0018W REAR WINDOW POWER DELETE 25.0018D GLOBAL LOCK/UNLOCK NC85D FRONT CONSOLE PLATE - DELETE NC59E KEYED ALIKE - 1435X 50.0055B BLIND SPOT MONITORING W/ CROSS TRAFFIC ALERT 545.00549 HEATED SIDEVIEW MIRRORS - INCLUDED WITH 55B-BLIS76R REVERSE SENSING SYSTEM 275.0060R NOISE SUPPRESION BONDS 100.0087R BACKUP CAMERA LOCATED IN REARVIEW MIRROR NC

37,270.00

<810> DEDUCT 810 POLICE PACKAGE (8,100.00)KEYS ONE (1) ADDITIONAL KEY 7.95

29,177.95COMPLETE VEHICLE UNIT PRICE

LARRY H. MILLER FORD LAKEWOOD 2018 FORD POLICE INTERCEPTOR UTILITY PRICING

CITY OF ENGLEWOODATTN: SCOTT EDWARDS

STATE OF COLORADOSPA# 2018---0026

K8 NEW 2018 FORD POLICE INTERCEPTOR UTIL.

PICTURE IS SYMBOLIC ONLY AND DOES NOT REPRESENT POLICE INTERCEPTORS IN THIS BID

TOTAL VEHICLE UNIT PRICEDEALER OPTIONS

SERVICENTER GARAGE

SUMMARY SPECIFICATION SHEET FOR

NEW VEHICLES

STATE AWARD # ___________20180000000000000026_______________________ ENGLEWOOD BID# ____________________________________________________ MANUFACTURER OF VEHICLE _________Ford____________________________ MODEL OF VEHICLE __________Utility Police Interceptor_____________________ AIR CONDITIONING YES NO AUTOMATIC TRANSMISSION YES NO POWER WINDOWS YES NO POWER DOOR LOCKS YES NO 4 WHEEL DRIVE YES NO FLEX FUEL OPTION YES NO CERF REPLACEMENT YES NO NEW ADDITION TO FLEET YES NO DEPARTMENT VEHICLE ASSIGNED TO _02-1105 Police Operations COMMENTS: This unit will replace unit 7474, a 2015 Chevrolet Caprice that was involved in an accident and declared, by CIRSA, to be a total loss. The replacement will be a 2018 Ford Police Interceptor.

Date

11/30/17

Estimate #

11502

Customer Information

ENGLEWOOD POLICEDEPT

3615 S ELATI STENGLEWOOD, CO 80110

Ship To

PO#

Payment Terms

1%10 NET 20

Rep

DM

TAG #Vehicle / Info

2018 FORD INTERCEPTOR UTILITY

Sales Estimate

1. PART RETURNS MAY BE ASSESSED A 30% RE-STOCKING FEE.2. LAWS ACCEPTS RESPONSIBILITY FOR ALL STORED VEHICLES AND CUSTOMER SUPPLIED PARTS.3. LAWS WILL NOT BE RESPONSIBLE FOR DAMAGE TO VEHICLES FROM CATASTROPHIC WEATHER RELATED INCIDENTS WHILE IN STORAGE AT THE LAWS FACILITY UNLESS OTHER WISEAGREED. CUSTOMERS WILL HOLD HARMELSS LAWS AND ITS AGENTS FOR DAMAGE AS A RESULT OF ACTS OF GOD OR WEATHER EVENTS. LAWS WILL BE RESPONSIBLE FORREASONABLE SAFETY AND SECURITY OF THE VEHICLE WHILE ON LAWS PROPERTY TO INCLUDE DAMAGE AND VANDALISM.4. LAWS WILL STORE AND HOLD CUSTOMER SUPPLIED PARTS FOR 90 DAYS BEFORE DISPOSING PARTS.5. LAWS LIMITED WARRANTY COVERS LAWS PURCHASED AND INSTALLED PARTS AND LABOR FOR 48 MONTHS. SEE TERMS AND CONDITIONS FOR WARRANTY SPECIFIC DETAILS.6. VEHICLES DELIVERED WITHOUT SUFFICENT FUEL WILL ENCUR ADDITIONAL FUEL COSTS.7. LIKE ITEMS MAY BE SUBSTITUTED ON AN AS NEEDED BASIS.8. SPECIAL ORDER PARTS MAY NOT BE RETURNABLE DEPENDING ON MANUFACTURER.

Prices good for 120 days unless areeed upon in advance.

Approval Signature:

Sales Estimates are Confidental and Proprietary betweenLAWS and Customer only.

ITEM DESCRIPTION LOCATION QTY PRICE Total2018 FORD INTERCEPTOR UTILITY

UNIT: VIN: MILES: PLATE:

PARTS TO BE RE-USED FROM DECOM OF WRECKED CAPRICE 7474

1. WHELEN LIGHTBAR LIBERTY 2. WHELEN CENCOM CONTROLLER 3. GUN LOCKS / BUTT PLATES

**DOCK / MDT & MOUNTING PARTS ON SEPARATE EST (9752):- DS138 SIDE MOUNT- UPPER M- QUAD MOTION TS5- 7160-0515-03 DOCK- LIND GE1950-2303

LAWS SIRE... 150 WATT SIREN SPEAKER BLACK. LAWSYH15016A SIREN SPEAKER 1.00 139.00 139.00T

FEDERAL ... FEDERAL SIGNAL ISOLATED HEADLIGHT FLASHER.FHL-UTL

HEADLIGHT FLASHER 1.00 60.10 60.10T

Page 1

Date

11/30/17

Estimate #

11502




Ship To

PO#

Payment Terms

1%10 NET 20

Rep

DM

TAG #Vehicle / Info


Sales Estimate



Approval Signature:


ITEM DESCRIPTION LOCATION QTY PRICE TotalLAWS TRI... TRIO LED WARNING LIGHT 18 DIODE RED / BLUE / WHITE WITH WHITE STEADY OVERRIDE

FEATURE.L-TRIO-RBC18

GRILLE/MIRROR/86P/SIDE 8.00 108.61375 868.91T

LAWS MIC... MICRO THIN 6 HEAD LED SPLIT COLOR RED / BLUE WITH SYNC AND INTERNAL FLASHPATTERNS.L-XE6RB

LIFTGATE 2.00 51.50 103.00T

LAWS WAR... 8 HEAD LED DUO WARNING BAR WITH AMBER TRAFFIC ADVISOR. 28" LONG 5 YEAR LEDWARRANTY.LAWS-WBRBA

REAR WINDOW 1.00 349.80 349.80T

LAWS LED ... LED INSERT 8 LED SPLIT COLOR BLUE / CLEAR LLLHA-12 BLUE / CLEAR

REAR REVERSE 2.00 65.00 130.00T

MAX LED F... MAXXIMA LED FLASHER CONTROL MODULE M50910

REAR FLASHER /BRAKE LIGHTS 1.00 31.27 31.27T

SETINA PB... SETINA PB400 ALUMINUM PUSH BUMPER FOR THE 2016+ INTERCEPTOR UTILITY BK0534ITU16

PUSH BUMPER 1.00 279.00 279.00T

SETINA 10... SETINA 10-VS-RP PRISONER PARTITION WITH UNCOATED POLYCARBONATE AND 2 PIECELOWER EXTENSION PANEL FOR 2012 TO CURRENT FORD INTERCEPTOR UTILITY.PK0439ITU12SCA

PRISONER CAGE 1.00 635.00 635.00T

LAWS PRIS... LED PRISONER / AUX LIGHT.- CLEAR 3W DOMED LED- THREADED BASE FOR HEADLINER & FLUSH MOUNTED APPLICATIONSLAWS-PRIS-LED-C

PRISONER LIGHT 1.00 25.00 25.00T

Page 2

Date

11/30/17

Estimate #

11502




Ship To

PO#

Payment Terms

1%10 NET 20

Rep

DM

TAG #Vehicle / Info


Sales Estimate



Approval Signature:


ITEM DESCRIPTION LOCATION QTY PRICE Total911 HARN... 911 CIRCUITS CH 15 WIRE HARNESS

15 Circuit wiring harness with WP quick disconnects, Modular plug in Smart Start Timer, and 20 footwire outputs.

FORD INT. SUV L3 TRUNK, CARGO /STORAGEAREA, ABS MOUNTING BRACKET 2014+

PDU 1.00 404.99 404.99T

SOUND OF... SOUND OFF SIGNAL IGNITION SECURITY SYSTEM.ETISS0-07+

ISS 1.00 118.00 118.00T

JOTTO DE... JOTTO DESK CONTOUR CONSOLE FOR 2016 AND NEWER FORD POLICE INTERCEPTOR UTILITY. INCLUDES 16" OF EQUIPMENT MOUNTING SPACE.425-6478

CONSOLE 1.00 282.24 282.24T

JOTTO DE... ABS DUAL CUP HOLDER FACE PLATE MOUNT REQUIRES 4" OF MOUNTING SPACE425-3704 DUAL CUP HOLDER 1.00 36.19 36.19T

JOTTO DE... JOTTO DESK ADJUSTABLE ARMREST FLOOR PLATE MOUNT FOR LAZY L AND FLOOR PLATEMOUNT.425-6411

ARM REST 1.00 80.74 80.74T

MAGNETIC... JOTTO DESK MAGNETIC MIC HOLDER.425-3817

MAG MIC 1.00 36.25 36.25T

ANTENNA ... LAWS 7-800 ANTENNA KIT FOR DTR MOBILE RADIOS.-LARSEN ANTENNA 698-906/1710-2500 MHz SLPT698-2170NMOHF-LARSEN HF NMO CABLE NMOKHFUD-LAIRD MINI UHF MALE CONNECTOR CRIMP ON FOR RG/58.CMUHF58

MOTO APX6500REMOTE HEAD

1.00 49.00 49.00T

Page 3

Date

11/30/17

Estimate #

11502




Ship To

PO#

Payment Terms

1%10 NET 20

Rep

DM

TAG #Vehicle / Info


Sales Estimate



Approval Signature:


ITEM DESCRIPTION LOCATION QTY PRICE TotalSETINA TR... SETINA FULL TRANSPORT SEAT FOR INTERCEPTOR UTILITY WITH TPO CENTER PULL SEAT BELT

SYSTEM AND 12S REAR CARGO PARTITION EXPANDED METAL SCREEN.QK0495ITU12

SEAT / REARBARRIER 1.00 1,122.78 1,122.78T

LS3 POLY ... LS3 POLY WINDOW GUARD FOR INTERCEPTOR UTILITY.LS3-P-WG-INT-UT

POLY WINDOWBARRIERS

1.00 225.00 225.00T

PATROL P... TIMER FOR MASTER RELAY EV7001 MODEM TIMER 1.00 119.90 119.90T

PANORAM... PANORAMA MULTI BAND ANTENNA FOR CELL DATA /WIFI.XK-IN2148

ANTENNA 1.00 264.39 264.39T

SHOP SUP... SHOP SUPPLIES AND MISC INSTALL PARTS. LEVEL IV. (FULL INSTALL) MISC SHOP 1.00 235.00 235.00T

LABOR INSTALLATION LABOR SERVICE.( EVT Certified Installer )

INSTALL 1.00 1,130.50 1,130.50

GRAPHICS CITY OF ENGLEWOOD APPROVED GRPAHICS PACKAGE PATROL VEHICLE GRAPHICS 1.00 600.00 600.00T

Page 4 Total $7,326.06

Subtotal $7,326.06

Sales Tax (0.0%)$0.00

Date

11/30/17

Estimate #

11499


CITY OF ENGLEWOODFLEET

2800 S. PLATTE RIVER DRENGLEWOOD CO 80110

Ship To

CITY OF ENGLEWOODFLEET

2800 S. PLATTE RIVER DRENGLEWOOD, CO 80110

PO#

Payment Terms

CREDIT CARD

Rep

DM

TAG #Vehicle / Info

Sales Estimate



Approval Signature:


ITEM DESCRIPTION LOCATION QTY PRICE Total2015 CHEVROLET CAPRICE UNIT # 7474

ON SITE DECOM

DECOM 1 DE-COMM EMERGENCY EQUIPMENT. PATROL VEHICLE. REMOVE ALL EMERGENCY WARNINGLIGHTS, AND RELATED COMPONENTS. RESTORE VEHICLE BACK TO OEM CONDITION. RE-WIREVEHICLE BACK TO STOCK CONDITION. FULL FUNCTION TEST OF OEM COMPONENTS ANDSAFETY CHECK.

DECOM CAPRICE 1.00 425.00 425.00T

GRAPHIC ... REMOVE COMPLETE GRAPHICS FROM MARKED PATROL CAR

REMOVE ENGLEWOOD SPECIFIC BADGING ONLY1.00 195.00 195.00T

Total $620.00

Subtotal $620.00

Sales Tax (0.0%)$0.00

City of Englewood Trial Balance Listing Through 12/31/17

Detail Listing Exclude Rollup Account

Prior Year YTD Balance Aa:ount Aa:ount Desai[!!KlO Balance Forward YTD Debits YTD Credits Ending Balance

Fund 62 - Capital Equipment Replacement

11211

11211-01

12101

15301

15401

15906

15907

20101

26018

26019

26020

26021

26022

26023

26024

26025

26028

26030

26201

Equity in cash andInvestments 2,479,498.12

.00

7,174.14

2,191,834.11

6,717,738.10

(l,290,399.23)

(4,583, 185.40)

(63,654.00)

(l,258,471.05)

(315,141.23)

(291,075.87)

(347,920.58)

(68,697.00)

(527,304.02)

(28,218.56)

(21,909.00)

(200,000.00)

(125,008.21)

(2,275,260.32)

1,072,895.42

2,471,441.75

2,129.55

.00

.00

.00

.00

126,603.58

.00

.00

.00

.00

.00

.00

.00

.oo

.00

.00

.oo

3,552,393.54

67,865.74

3,204.91

.00

.oo .00

.00

67,619.80

.00

.00

.00

.00

.00

.00

.00

.00

.00

.oo

.00

.00

2,403,576.01

6,098.78

2,191,834.11

6,717,738.10

(l,290,399.23)

(4,583,185.40)

(4,670.22)

(1,258,471.05)

(315,141.23)

(291,075.87)

(347,920.58)

(68,697.00)

(527,304.02)

(28.218.56)

(21,909.00)

(200,000.00)

(125,008.21)

(2,275,260.32)

2,479,498.12

.00

7,174.14

2,191,834.11

6,717,738.10

(l,290,399.23)

(4,583, 185.40)

(63,654.00)

(l,258,471.05)

(315,141.23)

(291,075.87)

(347,920.58)

(68,697.00)

(527,304.02)

(28,218.56)

(21,909.00)

(200,000.00)

(125,008.21)

(2,275,260.32)

Equity in cash andInvestments Pooled cash

Interest Receivable

Operabng Machinery and Equipment

Vehides

Accumulated Depreciallon Madlinery & Eqpt

Accumulated Depreoabon Vehides

Accounts Payable

Contributed capital from General Fund

Contnbuted capital from P I _

Contributed capital from Water Fund

Contributed capital from Sewer Fund

Contributed capital from Golf Fund

Contributed capital from Risk Mgmt Fund

Contnbuted capitalfrom Servicenter

Contributed capital from CTF

Contributed capital from Littleton

Contributed capital from Other sources Fund Balance

1001 - Publ c Works Administration

Interest ncome

Division

35101

36301

36'.Xl7

36402

37315

39201

55403

61402

61906

61907

69999

.00

.00

.00

.00

.00

.00

.00

.00

.00

.00

.00

6,125.71

.oo

.00

.00

.00

.00

4,794.23

1,173,605.08

.00

.00

.00

19,313.92

4,158.00

.00

192,107.41

.00

913,132.00

.00

37,800.00

.00

.00

.00

(13,188.21)

(4,158.00)

.00

(192,107.41)

.00

(913,132.00)

4,794.23

1,135,805.08

.00

.00

.00

( 10,073.40)

( 11,305.00)

(6,899.78)

(270,897.44)

(175,042.85)

(851,639.56)

4,380.80

764,573.97

139,565.35

642,137.26

(764,573.97)

Other Miscellaneous Revenue

Sale of Scrap Materials

Proceeds rrom Disposroon of Assets capital Contnbullons from Other Funds

CERF Qiarges

R&M - Vehicles Selvicenter

Vehicles CERF

Depreciabon Expense Machinery & Eqpt

Depreciation Expense Vehicles

capital Outlay

$0.00 $l,184,525.02 $1,166,511.33 $18,013.69 ($539,774.62) Division 1001 - Publ c Works Administration Totals

Fund 62 - Capital Equipment Replacement Totals

Grand Totals

$4,857,595.32 $4,857,595.32 $0.00 $0.00 ($539,774.62)

$0.00 $4,857,595.32 $4,857,595.32 $0.00 ($539,774.62)

Run by Scott Edwards on 01/19/2018 08:29:37 AM Page 1of 2

Fund Balance $2,257,246.63

purchase 2018 ford utility interceptor

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