PUBLICATION REQUIREMENT FOR THESIS SUBMISSION SEM 1 20162017 ONWARDS

LEVEL OF STUDY PUBLICATION REQUIREMENTSarjana PenyelidikanMaster by Research

Pelajar Ijazah Sarjana boleh mengemukakan tesis untuk peperiksaan lisan (viva-voce)dengan syarat mengemukakan sekurang-kurangnya satu (1) penerbitan yang telahditerima atau diterbitkan sama ada artikel jurnal, kertas kerja persidangan atau babdalam buku.

A master by research candidate may submit his/her thesis for viva-voce provided thathe/she produced at least one (1) accepted or published publication from journal article,conference proceeding or book chapter.

Doktor FalsafahDoctor of Phylosophy

Pelajar Ijazah Kedoktoran boleh mengemukakan tesis untuk peperiksaan lisan (viva-voce)dengan syarat mengemukakan sekurang-kurangnya satu (1) penerbitan artikel dalamjurnal atau dua (2) artikel dalam prosiding konferen berindeks yang telah diterima atauditerbitkan dalam SCOPUS/ERA atau WOS.

A doctoral candidate may submit his/her thesis for viva-voce provided that he/sheproduced at least one (1) indexed journal article or (2) indexed conference proceedingsaccepted or published in SCOPUS/ERA or WOS.

PUBLICATION REQUIREMENT FOR THESIS SUBMISSION SEM 1 20202021 ONWARDS

LEVEL OF STUDY PUBLICATION REQUIREMENTSarjana PenyelidikanMaster by Research

Pelajar Ijazah Sarjana boleh mengemukakan tesis untuk peperiksaan lisan (viva-voce) dengansyarat mengemukakan sekurang-kurangnya satu (1) penerbitan yang telah diterima atauditerbitkan sama ada artikel jurnal, kertas kerja persidangan atau bab dalam buku.

A master by research candidate may submit his/her thesis for viva-voce provided that he/sheproduced at least one (1) accepted or published publication from journal article, conferenceproceeding or book chapter.

Doktor FalsafahDoctor of Phylosophy

Pelajar mengemukakan sekurang- kurangnya satu (1) penerbitan artikel dalam jurnal yang telah diterima atau diterbitkan dalam WOS,

ATAU;

Pelajar mengemukakan sekurang- kurangnya dua (2) penerbitan artikel dalam jurnal yang telah diterima atau diterbitkan dalam SCOPUS/ERA/Jurnal yang disenaraikan di myJurnal (Malaysian Journal Management System) daripada MyCite (Malaysian Citation Centre).

RESEARCH STUDENT EXAMINATION

Register Research Under Supervision

Progress Report Every Semester

Proposal Presentation &

Evaluation

Notification of Thesis

Submission (3 Month)

Appointment of Examiner (JAPSU)

Thesis Submission for Examination

VIVA - VOCE

Correction ResubmissionSub - Senate Committee

Approval (JKTS)

Senate Committee

(Graduation)

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THESIS SUBMISSION REQUIREMENT FOR EXAMINATION

Supervisor Approval Thesis is ready to be

evaluated

Fulfill the Post Graduate Academic Rules & Regulation

Format of the thesis must follow UTM Thesis Manual (2015 Edition)

Plagiarism check Verification

Complete all the required forms

Guidelines & Forms can be downloaded at www.sps.utm.my

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INTENTION TO SUBMIT (NHT)

• WHAT? – Notification for student to submit a thesis for viva-voce.

• WHEN? – at least 3 months before submit a thesis. Minimum thesis notification for Master in semester 2 and for PHD in semester 5.

• HOW? – Through GSMS System

Conditions to submit intention..

• Active students.- Verified by supervisor(s)- Notice valid for one (1) year- The minimum semester for intention (PhD)-

semester five (5) [FULL TIME] and semester (7) – PART TIME

• CV for new external examiner to be uploaded (once only).

• JKA Faculty will approve the nomination and nominate Chairman and Assistant Chairman (CAN FACULTY NOMINATE NEW EXAMINERS?)

• Endorsement of examiner\s (2/2) and Chairman/Assistant Chairman at JAPSU

Who can be examiner?...

• Must be PhD holders for doctoral examination.

• For master by research – Assoc Prof (without PhD) may be appointed

• Industrial Examiners – those with vast experience in the research field – Industrial Doctoral (EngDoc/Ind. Phd

• Not directly involve in the research: as co-researcher or authoring the papers

• Not in the close emotional ties

• Signify the willingness to examine the thesis

• Knowledgeable in the area to be examined (!!)

• The candidate must possess at least equal academic standing as the supervisor

Appointment of examiners• Master by Research

• Approved by Deputy Dean (Academic) • Endorsed in JAPSU• Appointment by the faculty

• Doctoral Student• Endorsed in the JAPSU• Main and substitute examiners will be verified and

endorsed.• Appointment by School of Graduate Studies (Unti March

2018)

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ORAL(VIVA VOCE) EXAMINATION FEES FOR DOCTORAL DEGREE AND MASTER (RESEARCH)

• The fee is applicable to Master by Research and Doctoral candidate (Intake SEM 1 20162017)

• This fee should be paid before candidates submitted their thesis for the purpose of examination.

• The fees for oral (viva voce) examination are as follows:

PROGRAMME VIVA FEES REVIVA / RESUBMISSION

Doctoral Degree RM 2,500.00 RM 2,000.00Master (Research) RM 1,500.00 RM 1,000.00

Submission.. • No outstanding amount to the University

• Comply to the format as in Manual Panduan Menulis Thesis

• Page limit: Text

• Master thesis : 200 pages• Doctoral Thesis : 300 pages

Total• Master : 250 pages• Doctoral : 350 pages

FORMAT FOR PHD (PUBLICATION)

• Chapter 1 Introduction

• Chapter 2 Literature Review

• Chapter 3 Paper 1

• Chapter 4 Paper 2

• Chapter 5 Paper 3

• Chapter 6 Conclusion

SUPERVISOR’S AGREEMENT

Item 15 (2) of Peraturan AkademikPengajian Siswazah : A thesis or dissertation submitted for examination must be approved by supervisor

IMPORTANT: Supervisor become quality controller…up to PhD/Master level (sample!)

PLAGIARISM CHECK REQUIREMENT

Senate University only allow ≤ 20% Similarity Index

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VIVA – VOCE EXAMINATION

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THE ROLE AND RESPONSIBILITIES OF SUPERVISOR PRIOR TO VIVA-VOCE

• To ensure the student makes adequate preparation

• Ensure the student is aware the viva date/time etc

• Not to interfere the management of viva-voce by the faculty or School of Graduate Studies.

• Not to inform the student the result of thesis examination before viva session.

Peperiksaan Lisan (Viva)

Panel Pemeriksa memberikeputusan peperiksaan Viva

SPS keluar surat keputusanViva dan arahan pembetulan

kepada calon

Pemeriksa menghantar laporan penilaian tesis

kepada SPS

SPS menyemak LaporanPemeriksa

SPS tetapkan tarikhpeperikssan lisan

VIVA-VOCE - PROCESS

PELAJAR YANG LAYAK MENJALANI PEPERIKSAAN LISAN

BIL KEPUTUSAN PEMERIKSA 1 KEPUTUSAN PEMERIKSA 2 KEPUTUSAN PEMERIKSA 3 VIVA

1. E A LAYAK2. E B1 LAYAK3. E B2 LAYAK4. E C TIDAK LAYAK5. E D TIDAK LAYAK6. E E TIDAK LAYAK7. D D TIDAK LAYAK8. E A A LAYAK9. E A B1 LAYAK10. E A B2 LAYAK11. E A C LAYAK12. E A D TIDAK LAYAK13. E A E TIDAK LAYAK14. E B1 A LAYAK15. E B1 B2 LAYAK16. E B1 C LAYAK17. E B1 D TIDAK LAYAK18. E B1 E TIDAK LAYAK19. E B2 A LAYAK20. E B2 C LAYAK21. E B2 D TIDAK LAYAK22. E B2 E TIDAK LAYAK23. E C C TIDAK LAYAK24. E C D TIDAK LAYAK25. E C E TIDAK LAYAK26. E D D TIDAK LAYAK27. E E E TIDAK LAYAK

DURING THE ORAL EXAMINATION- VIVA VOCE

• Attend the oral examination session. It is compulsory

• Give attention to the result of the examination especially the corrections decided by the examination panel.

• Not to interfere during the viva session unless required to do so by the panel of examiner

• Mastero The attendance of internal examiner is

compulsoryo For b1 and above, the external may not

required to attend the viva session but is required to prepare detail report with corrections to be addressed

o For ‘b2 and below’ – the external is required to attend the viva session

• Doctoral o The attendance of internal and external

is compulsory.

• ‘tele-conference’ can be arranged provided the facilities are available

PHYSICAL ATTENDANCE

KEPUTUSAN PEPERIKSAAN DAN TEMPOH PEMBETULAN

• Tiga (3) mingguA• Tiga (3) bulanB1• Enam (6) bulanB2• Dua belas (12) bulanC1• Dua belas (12) bulan/revivaC2• Dianugerahkan ijazah lebih

rendahD• Tidak dianugerahkan ijazahE

IJAZAH KEDOKTORAN IJAZAH SARJANA

• Tiga (3) mingguA• Satu (1) bulanB1• Tiga (3) bulanB2• Enam (6) bulanC1• Enam (6) bulan/revivaC2• Tidak dianugerahkan

ijazahE

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RESULT RECOMMENDATION DURATION OF CORRECTION

A The candidate be awarded the degree of Doctor of Philosophy Maximum:2 weeks

B1The candidate be awarded the degree of Doctor of Philosophy subject to minor corrections to the satisfaction of the supervisor.

Minimum: 1 monthMaximum: 3 months

B2The candidate be awarded the degree of Doctor of Philosophy subject to the amendments and corrections to the satisfaction of the Internal/External Examiners

Maximum: 6 months

C1The candidate NOT be awarded the degree of Doctor of Philosophy but be permitted to resubmit the thesis for further examination; without re-viva

Minimum: 6 months,Maximum: 12 months

C2The candidate NOT be awarded the degree of Doctor of Philosophy but be permitted to resubmit the thesis for further examination; with re-viva

Minimum: 6 months,Maximum: 12 months

DThe candidate NOT be awarded the degree of Doctor of Philosophy but a lower degree.

Maximum: 3 months

E The candidate NOT be awarded the degree of Doctor of Philosophy Failed

Result of VIVA-VOCE : Doctor of Philosophy Instruction to the Chairman: Please ANNOUNCE the result to the candidate

TEMPOH PROSES VIVAPERKARA TEMPOH

Lantikan Pemeriksa 1 minggu selepas tarikh mesyuarat JAPSU

Penghantaran Tesis Kepada Pemeriksa 1 minggu selepas pelajar hantar tesis (cukup syarat)

Pemeriksa Baca Tesis 3 minggu

Tentatif Tarikh Viva 4 minggu dari tarikh hantar tesis kepada pemeriksa

Tetapkan Tarikh Viva 3 minggu dari tarikh hantar tesis

Hantar Pembetulan/Semakan Semula Tesis • Keputusan A (dalam masa 3 minggu) • Keputusan B1 (dalam masa 3 bulan)• Keputusan B2 (dalam masa 6 bulan)• Keputusan C1 & C2 (dalam masa 12 bulan)

Semakan Pembetulan / Pemeriksaan SemulaTesis

• B1 (1 minggu) atau;• B2 (2 minggu) atau;• C1 & C2 (4 minggu)

Tesis Berjilid • 2 minggu atau;• 3 minggu dengan pengesahan Penyelia

AFTER THE ORAL EXAMINATION

• Ensure that the student understands and accepts all the corrections decided by the examination panel.

• Guide and assist the student to complete the thesis for re-examination purpose if required.

• Review the thesis before the thesis is submitted for correction validation by the examiner or for re-examination

• ISSUES.. NOT HAPPY WITH THE RESULTS? ..

CORRECTION PROCEDURE FOR ‘A’ AND ‘B1’

Calon menjilidkan tesis

Calon membuat semua pembetulan yang tercatat dalam laporan Pengerusi dan juga catatan dalam tesis

Penyelia menyemak semua pembetulan dan menandatangani dokumen dan

bahagian yang perlu

Calon menghantar dua (2) salinan tesis berserta tesis asalyang diperiksa kepada Fakluti. Borang UTM(PS)-07/93

(pin.1/00) dan senarai semak UTM(PS)-03/96 (Pind.1/04) perlu dilengkapkan

Fakulti menghantar tesis telah dibetulkan kepadaPemeriksa

Pemeriksa menyemak dan memulangkan tesis kepada SPS dalam masa dua (2) minggu. Pemeriksa perlu mengisi boring

Pengesahan Pembetulan Tesis UTM(PS)-Pind.05/02

Memuaskan(3X only)

Fakulti memulangkantesis kepada calon

YA

Pemeriksa menyatakan senarai pembetulan perlu

dibuat

TIDAK

Fakulti memulangkantesis kepada calon

Calon membuat semua pembetulan

Semakan pembetulan

keputusan b2 (4.8.2)

Correction Procedure for ‘B2’, major corrections, 6 months, verified by

examiners

Faculty sends thesis and Examiners Report on Thesis form UTM(PS)-08/09(Pind.1/04) for PhD, UTM(PS-EngD)-01/04 for D.Eng or UTM(PS)-09/93

(Pind.1/04) to examiners (4 weeks for examination)

Candidate makes all the corrections specified in the Chairman’s report

Supervisor checks all the corrections and signs all the parts in the thesis that require the Supervisor’s

signature

Candidate submits four (4) copies of the corrected thesis with the original thesis to Faculty. Please complete the UTM(PS)-07/93

(Pind.1/00) form and the Checklist for thesis submission UTM(PS)-03/96 (Pind.1/04)

Examiners return report to School of Graduate Studies

Second viva voce

Correction Procedure for ‘C1 and C2’ resubmission, 12 months, verified by examiners

Candidate prepares the bound copies for examiners

Candidate makes all the corrections specified in the Chairman’s report

Pemeriksa menyemak dan memulangkan tesis kepada SPS dalam masa dua (2) minggu. Pemeriksa perlu mengisi

boring Pengesahan Pembetulan Tesis UTM(PS)-Pind.05/02

Correction Procedure for ‘D’, awarded a lower degree, 3 months, verified by examiners

Candidate makes four (4) bound copies of thesis and two (2) CDs of e-thesis

Candidate completes the Thesis Submission form UTM(PS)-07/93 (Pind. 1/00) dan Checklist for Thesis Submission UTM(PS)-03/96

(Pind.1/04) dan E-thesis form UTM(PS)-1/02. Please submit four (4) bound thesis and two (2) CDs of e-thesis

Faculty verifies submission of thesis and sends official letter of ofthesis within one (1) week

Faculty prepares the necessary documents for verification by Senate Standing Committee for Graduate Studies

Senate Standing Committtee for Graduate Studies endorses award

Candidate completes the Application for Award form (UTM.E/7-7(PS)(Pind.1/98))

Calon menghantar tesis yang telah dibetulkan dan disahkan oleh penyelia kepada Sekolah Pengajian Siswazah.

SekolaSupervisor for final verification

Thesis submission

OUR FORMAT FOR FRONT

COVER‘PhD & MSc

THESIS’

Starting 1 September 2018

WHERE TO FIND THE GUIDELINES ?

GRADUATION

GRADUATION

• Hardbound - corrections need to be reviewed and approved by the supervisor

• JKTS – SPS Level (Sub-Senate)

• Senate – Student graduate

• REMINDER. • Abstracts and others must be

carefully reviewed to avoid any difficulty

GRADUATION REQUIREMENTS

A student is only qualified to be awarded a postgraduate degree/diploma/certificate after fulfilling the following conditions: a) Obtained the total Credits for Graduation as

determined by the curriculum of the program with academic standing of Good Pass (KB);

b)Pass all the courses required by the program and pass the VIVA Voce Examination;

c) Paid all fees; d)Fulfilled other requirements

GRADUATION REQUIREMENTS

Students who have completed a period of study but did not meet the requirements for the award will be given status of a

Fail Dismissal (KG) and will be dismissed from the study.

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FINANCIAL AID SCHEMES FOR GRADUATE STUDENTS

IN AND AROUND UTM..

SCHEME 1 (Local PhD): UTM Zamalah for Doctoral degree programs RM72,000 + tuition fees paid)

SCHEME 2 (LOCAL-PhD) : Ainuddin Wahid Scholarship @RM4000/month - RM475,000 per scholarship

SCHEME 3 : International Doctoral Fellowship (IDF) for Doctoral degree programs = RM3,000 per semester

SCHEME 4 : UTM National Postgraduate Fund – Tuition Fee Waiver (Local) RM 1,000.00

SCHEME 5 : UTM Postgraduate Excellent Scholarship – for students who GOT – Tuition Fee Waiver (Local)

UTM SCHOLARSHIP/ Incentive

Scheme 6 (Local Master): UTM Zamalah By Research @ RM18000 + Tuition fees paid)

Doctoral Research Grant: Up to RM500 per student Via LINK : sps.utm.my

Thank You

THANK YOUAS 101 AS 103AS 102