PublicWorks News

October 2018 - Issue 3/Fall

Cuyahoga CountyTogether We Thrive

In this issue

Public Works News Is Published Quarterly

02

03

04

Director MessageEAM/ERP Update

HR UpdateIn the Spotlight

Wellness Committee MessageStaff Updates

Upcoming Events

Towpath Trail

The Towpath Trail Extension Project, a major bicycle and pedestrian route within the Ohio & Erie Canalway National Heritage Area, is a four-stage project, extending the Towpath six miles to downtown Cleveland from its current terminus at lower Harvard Avenue. The Towpath Trail is currently 85 miles long and will one day stretch over 101 miles from Cleveland to New Philadelphia, Ohio. The Towpath Trail Extension Project not only acts as the foundation of Cleveland’s trail network, it restores former industrial lands and preserves an urban greenspace.The Project established a Project

Development Agreement, whereby each of four partner agencies work together to complete the trail. Cuyahoga County Department of Public Works is the Project Manager who administers and supervises all design and construction contracts. The City of Cleveland will become the owner of the Project and will be responsible for future capital maintenance. Cleveland Metroparks will provide day-to-day maintenance and operations. Canalway Partners is the point of contact and performs outreach. All four agencies review designs, environmental reports, and construction drawings.

DIRECTOR’S MESSAGE

EAM/ERP UPDATE

Michael Dever, Public Works Director

CONTACT USDepartment of Public Works

2079 E. Ninth Street

Cleveland, OH 44115

(216) 348-3800

publicworks@cuyahogacounty.us

www.publicworks.cuyahogacounty.us

Towpath Trail Cont.

Over the last six months, the Dept of Public Works have taken the lead with the implementation of the ERP system. Everyone should be commended on their patience with the system, as well as their acceptance of the change in the way everyday tasks are being completed. The last of the group to go live was the Facilities dispatchers, Electronic Techs and the Sign Shop. As this is being written, the Trades will be brought into the system over the next couple of weeks, as well. This is the first phase of implementation, with much more work to be done.

Work Orders in the Sanitary – House, Jet, Construction, CCTV, Pump Station departments, Print Shop, Fleet, Road

and Bridge, and Facilities are now all being entered, processed and maintained in the new ERP/EAM system. These implementations have been both in the browser and mobile tablets. The EAM implementation team will continue to be available for on-going support, updates to the system, as well as rolling out new functionality. Consumable inventory, OpenCad drawings, additional detail and build out to the facility structure, are just a few items in process.

Everyone will start hearing about the other modules, specifically some of the HR Functionality going “Live” in the next few months as well that you will be involved in (TimeClocks, Open Enrollment, WFM, among others).

The Public Works project team poses for a photo at the Towpath Trail Stage 1 groundbreaking ceremony.

Construction crews set the W. 7th St. bridge as part of the Towpath Trail Stage 3 project.

Dear Colleagues,

I hope everyone was able to enjoy time with family and friends over the summer. Greater Cleveland had endless opportunities which showcase the many treasures in our region, including the annual Veteran’s Memorial Bridge and subway tour on August 18th. This year we recognized the 100th anniversary of the bridge’s construction. The success of this event would not be possible without our volunteers. A special thank you to the DPW volunteers for their time, energy, and support.

Another gem is the Towpath Trail which will eventually stretch 100 miles from New Philadelphia to Downtown Cleveland. DPW has been busy managing and constructing the last six miles connecting to Downtown. If you haven’t had the opportunity to explore the trail, I would encourage you to do so. The upcoming cool weather and changing foliage will make it an ideal time to walk, run or bike on the trail.

Our Facilities Division has been diligently working to deliver several projects including; the Harvard Road Maintenance Facility, the Virgil E. Brown Building roof replacement and sky light rehabilitation, the Old Courthouse roof replacement and the conversion of the former jail kitchen to inmate housing in the Justice Center.

In keeping up with the fast-paced changes in technology, the EAM work order module has now been implemented in most sections. I am confident that this will increase efficiency and productivity across the department. Overall the various DPW sections have adapted well to the new system.

As we enter the holiday season, I encourage you to reflect on the year and be proud of all we have accomplished as a team. I have enjoyed meeting with all of you at my chats with the director this year and look forward to continuing the conversation in 2019.

Cuyahoga County Archives

In the SPOTLIGHT

HR Update: Open Enrollment

On Thursday, September 6, 2018 along with dignitaries and an official ribbon cutting ceremony, Cuyahoga County celebrated the grand opening of the new county archives building located at 3951 Perkins Avenue. The new archives building culminates several years of planning and consolidation of county resources. The county moved out of the Rhodes and Sanford Houses on Franklin Boulevard located in Ohio City to occupy the new archives building. Documents were transferred from Rhodes and Sanford and at least four additional buildings to consolidate records into one central archives. Congrats to Deb Shaw, Dr. Judith Cetina, John Myers, Jim Fischer, and Christine Petro on their hard work to bring the project to fruition.

For more information about the Cuyahoga County Archives, visit: publicworks.cuyahogacounty.us/en-US/Archives.aspx

It’s that time of year again and we have exciting news! Open Enrollment is coming and Project DRIVE’s NEW and IMPROVED MyHR system will host the 2019 benefits enrollment season.

Before each of us starts the Open Enrollment Process we will need to set up our own new MyHR account in the ERP.

Early October we will receive information on how to login to verify and update our personal information, including name, address, emergency contacts, phone number, email address, and related items.

Once this step is complete we will be ready for Open Enrollment to begin. Although the look and feel of the benefit enrollment system is changing, it will still be easy to navigate. All Information will be at your fingertips.

The NEW & IMPROVED MyHR will be used for much more than

Open Enrollment! It’s a place where employees can review and ensure their information is updated accurately, quickly, and without the hassle of paperwork! Eventually there will be no more paper forms!

Beginning on October 22 through November 5, you will select your benefits for 2019 and enter your dependent and beneficiary information (Including the name, date of birth and Social Security Number).

To learn more about the different benefit plans that are available and updates on the County’s enhanced Wellness program, meetings will be held within the Department of Public Works at the following locations, dates and times. Please coordinate through your supervisor or manager to attend and learn more. This will help us become more informed about our options as we begin the Open Enrollment Process.

Jane Edna Hunter 3955 Euclid Avenue Cleveland, OH 44115 Thursday, 10/11/2018 2:00 p.m.- 3:00 p.m. 3:30p.m.- 4:30p.m. 343E Justice Center 1215 W. 3rd Street Cleveland, OH 44113 Thursday, 10/11/2018 10:00 a.m. - 11:00 a.m. 11:30 a.m.- 12:30 p.m. Multipurpose Room Juvenile Court 9300 Quincy Avenue Cleveland, OH 44106 Thursday, 10/18/2018 9:00 a.m. - 10:00 a.m. 10:30 a.m.- 11:30 a.m. Training Room- 3rd floor Lakeside 1642 Lakeside Avenue Cleveland, OH 44114 Tuesday, 10/16/2018 10:00 a.m.-11:00 a.m. Large Conference Room

Old Courthouse 1 West Lakeside Avenue Cleveland, OH 44113 Monday, 10/15/2018 2:00 p.m. - 3:00 p.m. 3rd floor Visiting CourtroomValley View 6100 W. Canal Road Valley View, OH 44125 Thursday, 10/16/2018 1:30 p.m.- 2:30 p.m. 3:00 p.m. - 4:00 p.m. Sanitary Training RoomVirgil E. Brown 1640 Superior E./1641 Payne Cleveland, OH 44114 Wednesday, 10/15/2018 9:30 a.m. - 10:30 a.m. 11:00 a.m. - 12:00 p.m. 12:30 p.m. – 1:30 p.m. Lower Level Training Room York Garage 14875 York Road North Royalton, OH 44133 Friday, 10/19/2018 7:30 a.m. - 8:30 a.m. Garage

Our Benefits are an important piece of our compensation. Let’s make sure that we get the most our of our options and fully utilize the new MyHR!

(Your Public Works HR Team) ….

STAFF UPDATES

Upcoming Events

How many times have you wanted to take a vacation but thought, I just have too much work to do? How many times have you complained how exhausted you are but without doing anything about it? How many times have you been frustrated by the long hours you are working, but without giving yourself a rest?

According to a recent survey, the average U.S. employee takes only half of their allotted vacation time. Unsurprisingly, they’re suffering from being overworked, overwhelmed and overwrought.

Even among those who actually do go on vacation, three in five admitted to doing some work. A quarter were contacted by a coworker while they were on vacation, and 20 percent were contacted by their supervisor about a work-related issue.

It’s time we say “enough is enough” and learn to put our needs first. Taking time off is good for your mental and physical health, it improves productivity, reduces stress and can even lead to better sleep. It’s a win-win.

Taking time off can even help reduce or prevent the risk of heart disease. In one study, men at risk for heart disease who skipped vacations for five consecutive years were 30 percent more likely to suffer heart attacks than those who took at least a week off each year. Even missing one year’s vacation was associated with a higher risk of heart disease. Studies find similar results with women: Women who took a vacation once every six years or less were almost eight times more likely to develop heart disease, have a heart attack, or die of a coronary-related cause than those who took at least two vacations a year. These statistics are not to scare you but to persuade you that time off is important to your health in the long run.

Read the complete article at https://www.inc.com/lolly-daskal/4-scientific-reasons-why-vacation-is-awesome-for-you.html

DPW HOLIDAY PARTY Friday, January 11, 2019

4:00PM to 8:00PM

Sainato’s1852 Columbus Rd.

The Benefits of Taking a Vacation

Karl BassettMichael BrickmanJamal CallahanSharon EaddyBrian EverettAlexis GalarceAlfred Harrison

Dequita JonesEmmett LittenMartin MahoneyThomas MoranAlfred MurrayScott SimicChristopher Slaine

Raymond StarcovicNancy SteigerPamela SwindellAlicia TabbDomonique TatumJames WilliamsDavid Wygonski

Please join us in welcoming the following team members!

Public Works staff improving their mental and physical health while using their vacation time to take in an afternoon Indians game with their coworkers.

Mark Your CalendarsFor the

GOING ABOVE & BEYOND

County Administration building mail room works hard to ensure uninterrupted mail service during air conditioning outage. Thanks Bernice, Annette, and Andrea!