public works budget narrative 2020-2021 - cgn edits1 · description account # 19/20 19/20 20/21 %...

City of Piedmont Public Works 2020-21 Proposed Budget

Public Works

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Department of Public Works

Public Works Maintenance Supervisor

Nick Millosovich

Administrative Assistant

Viba Regalado‐Silva

Administrative Assistant

Nicole Finley 50% *

Parks & Project Manager Nancy Kent

Landscape Maintenance Terra Landscape

(Contract Services)

Sewers & Streets Sr. Maintenance

Worker Angelo Espinoza

Maintenance WorkerRay Haguisan

Maintenance Worker

Bill Higgins

Maintenance Worker

Calvin Landes

ParksSr. Maintenance

Worker Alberto Barron

Maintenance Worker (Vacant)

Building Official/ Facilities

Maintenance Craig Griffin 30% *

Plans Examiner/ Facilities

Maintenance Paki Muthig 30% *

Janitorial & BuildingMaintenance Mohammed Alrahimi

City Engineer John Wanger

(Contract Services)

Director of Public Works Chester Nakahara

Shared with Planning & Building Department. The share percentage is a generalized proportion, recognizing that it will vary daily and annually in response to assigned tasks.

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FUNCTIONAL DESCRIPTIONS

The Department of Public Works is responsible for oversight of City functions relating to all infrastructure systems including sanitary and storm sewers, coordination of utility company systems, street maintenance and improvement, sidewalks, street lighting, signage and provisions to promote pedestrian and bicycle safety, all public landscaping, parks maintenance, and street trees, City facilities maintenance and improvements, janitorial services, project management, and contract engineering services. SANITARY & STORM SEWERS DIVISION

Inspects, services, and coordinates maintenance of the City’s sanitary and storm sewer system.

Coordinates vendors for required repairs to system components. Provide emergency response to backups. Coordinates with EBMUD with respect to the regional sanitary sewer system. Performs all required tasks, data collection, and reporting to assure compliance with

local, state and federal mandates, including the EPA Consent Decree of 2014. Provides support to the Building Department for inspections related to the replacement

or repair of private sewer laterals. Provides support to assure compliance with regulations related to the Alameda

Countywide Clean Water Program. STREETS & INFRASTRUCTURE DIVISION

Inspects, services, and coordinates maintenance of the City’s streets, curbs/gutters, sidewalks, pathways, street lighting, street signage and painting, and traffic signals.

Coordinating with the City Engineer for the annual paving project. Coordinates vendors for the on-going repair of City sidewalks. Coordinates with Alameda County Public Works to maintain the street lights and traffic

signals. Interface with the various utility companies that provide and maintain water, power,

phone, cable, and internet service to Piedmont residents. Implements the annual street sweeping program from September through February. Coordinates with the Police Department to address on-going traffic and pedestrian

safety issues. Provides project planning and management services for construction projects related to

the Pedestrian & Bicycle Master Plan. PARKS DIVISION

Inspects, services, and coordinates maintenance of the City’s park system, landscaped areas, and street trees. This includes passive use parks, athletic fields, children’s play areas, medians, triangles, and civic center gardens.

Manages the City’s Landscape Maintenance Contract. The Parks & Project Manager coordinates activities related to the Park Commission and

the Capital Improvement Committee. The Parks & Project Manager provides direct liaison support for the Piedmont

Beautification Foundation, Piedmont Garden Club, and various other volunteer organizations that help maintain and promote the aesthetic quality of the City’s landscaping.

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The Parks & Projects Manager coordinates all activities related to the City’s participation

and compliance with the Alameda Countywide Clean Water Program. Maintains the City’s street trees, plants new street trees for continual renewal of the

urban forest, and manages the annual street tree pruning contract. FACILITIES MAINTENANCE DIVISION

Plans and manages the City’s Facilities Maintenance Program, which includes the on-going repairs, replacement, and upkeep of all components related to City owned facilities.

Plans and manages the janitorial staff and contractors related to City-owned facilities. Plans and manages professional architectural and engineering consultants to assist with

the planning and development of designs for the maintenance and improvement of City facilities.

Plans and manages vendors to implement projects related to facilities maintenance, including emergency work, deferred maintenance projects, and large capital projects.

Coordinates with the City Engineer to continually update the Facilities Maintenance Plan and provide overall financial impacts for budget planning, including costs for annual operations, deferred maintenance projects, capital projects, and projects for the long-term sustainability of all City facilities.

SOLID WASTE COLLECTION DIVISION Managing the City’s solid waste collection services includes: procuring those services

with an independent contractor; oversight of the contractor’s performance; enforcement of City Code regulations of garbage and rubbish; ensuring conformance with state laws related to waste collection, diversion and recycling; and public engagement intended to increase diversion of waste from the landfill.

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PUBLIC WORKS

2019/20 ACCOMPLISHMENTS

Completed construction of Cavendish Lane Improvement Project; Oakland Avenue Bridge Railing Project; Corey Reich Tennis Center; Carriage House Retaining Wall

Completed Phase 1 of the city-wide Storm Sewer Mapping Project Completed the EPA Consent Decree compliance audit and inspection Completed Magnolia Avenue Paving Project in time for the opening of school Completed the Coaches Field Master Plan Conceptual Design & began CEQA analysis Completed city-wide park pathways inventory, mapping, and assessment. Continued with design for implementation of additional trash capture devices to meet MRP

requirements for trash load reduction Planned and successfully executed the first-ever Sustainability Event for Piedmont Residents Completed rehabilitation and replanting of the Lower Grand Median after the EBMUD Grand

Avenue Project was completed Continued IT improvements related to permit tracking software upgrades Researched, vetted and implemented the use of renewable diesel fuel for City vehicles COVID 19: Developed strategies and implementation work plans for the necessary adjustments

required to manage City operations under the Covid 19 shelter-in-place orders. This includes the closing of all City buildings, parks, the Aquatics Center, and rental facilities

2020/21 PRIORITIES

Complete design, bidding, and construction of the 2021 Paving Project Complete design, bidding, and construction of the Oakland Avenue OBAG2 Paving Project

including additional pedestrian safety enhancements on the Oakland Avenue Bridge Finalize design and cost estimates for pedestrian safety improvement projects on Oakland Avenue

and prepare for bidding and construction Finalize design and cost estimates for the replacement of retaining walls in the right-of-way at

Oakland & Sunnyside Avenues as well as San Carlos & Oakland Avenues Complete Construction of the Littlewood – Dudley Sanitary Sewer Project. Complete development of the scope of work for the Phase 6 Sanitary Sewer Project. Complete Phase 2 of Storm Sewer Mapping Project Develop Essential Services Building Conceptual Master Plan Complete the Coaches Field Master Plan CEQA analysis and project approval Develop new standards for all City facilities related to physical changes required by COVID 19 Develop new janitorial standards for city facilities required by COVID 19 Develop a strategy to address regular and budgeted park pathway improvements Begin implementation of Green Infrastructure projects Complete design, bidding, and construction of the Lower Grand Ave. Triangle Complete GIS mapping of all lighting in city parks

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Approved Estimated Proposed BudgetBudget Expenditures Budget %19/20 19/20 20/21 Change

SALARIES 1,318,000$ 1,286,852$ 1,411,134$ 7.1%FRINGE BENEFITS 591,300 551,537 621,906 5.2%PERSONNEL EXPENSES 7,200 14,400 11,400 58.3%SUPPLIES & SERVICES 1,717,573 1,721,073 1,719,960 0.1%

TOTAL 3,634,073$ 3,573,862$ 3,764,400$ 3.6%

First LastMANAGEMENT Employees Step StepPublic Works Director 1 - 15,438

MID-MANAGEMENTBuilding Official 1 - 11,054Parks & Projects Manager 1 10,231 12,429

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PROFESSIONAL/TECHNICAL/ SUP.Public Works Maint. Supv + Certificate Pay 1 8,863 10,775

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PUBLIC WORKS - LOCAL 1021Facilities Maintenance Worker w/class B 1 4,875 5,926Maintenance Worker I 1 4,733 5,753Maintenance Worker I w/Class B 1 4,875 5,926Maintenance Worker II/CWEA & PACP 1 - 6,597Maintenance Worker II/w/ CWEA, PACP & Class B 1 - 6,795Sr. Maintenance Worker 1 5,576 6,778Sr. Maintenance Worker w/CWEA & PACP 1 6,089 7,402

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CONFIDENTIALAdministrative Assistant 1.5 5,536 6,732

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Total 12.5

STAFF

PUBLIC WORKS

2020-21

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City of Piedmont Proposed 2020 - 21 Budget

EXPENDITURES

Approved Estimated Proposed BudgetDescription Account # 19/20 19/20 20/21 % Change

Public Works

Salaries Regular Salaries 402-010-001 1,262,000 1,230,877 1,353,479 7% Overtime Salaries 402-010-003 56,000 55,975 57,655 3%Object Total 402-010 1,318,000 1,286,852 1,411,134 7%

Health Insurance Medical Insurance 402-011-001 223,000 186,882 223,613 0% Dental Insurance 402-011-002 24,100 20,132 23,830 -1% Vision Plan 402-011-003 3,300 3,047 3,142 -5%Object Total 402-011 250,400 210,061 250,585 0%

Retirement PERS: Normal Cost 402-012-001 139,700 128,500 147,700 6% PERS: UAL Payment 402-012-003 151,400 173,500 179,600 19% PERS: Cost Share 402-012-004 (76,900) (87,700) (90,300) 17%Object Total 402-012 214,200 214,300 237,000 11%

Other Benefits FICA 402-013-009 83,100 83,651 88,913 7% Life Insurance 402-013-001 4,800 4,756 5,087 6% Disability Insurance 402-013-002 3,700 3,629 3,880 5% Medicare Insurance 402-013-005 19,500 19,562 20,797 7% Concern EAP Program 402-013-006 1,600 1,598 1,664 4% Auto Allowance 402-013-007 14,000 13,980 13,980 0%Object Total 402-013 126,700 127,176 134,321 6%

Personnel Expenses Memberships/conf/training 402-031-001 6,000 13,000 10,000 67% Underground Service Alert 402-031-003 1,200 1,400 1,400 17%Object Total 402-031 7,200 14,400 11,400 58%

Department Supplies Office Supplies 402-051-001 9,500 10,000 10,000 5% Street Paint / Signs 402-051-002 50,000 50,000 50,000 0% Miscellaneous PW Supplies 402-051-003 15,000 15,000 15,000 0%Object Total 402-051 74,500 75,000 75,000 1%

Utilities Utilities 402-052-001 130,000 195,000 200,000 54% Street Lighting - (PG&E) 402-052-002 70,000 70,000 70,000 0% Traffic Lights 402-052-003 8,000 10,000 9,000 13%Object Total 402-052 208,000 275,000 279,000 34%

Equipment Main./Gas/Oil Equipment Rental 402-053-001 7,000 7,000 7,000 0% Equipment Maintenance 402-053-002 100,000 50,000 50,000 -50%Object Total 402-053 107,000 57,000 57,000 -47%

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City of Piedmont Proposed 2020 - 21 Budget

EXPENDITURES

Approved Estimated Proposed BudgetDescription Account # 19/20 19/20 20/21 % Change

Public Works

Buildings/Ground Maint. Yard Maintenance 402-055-001 36,000 36,000 36,000 0% Janitorial Supplies 402-055-002 24,000 24,000 24,000 0% Janitorial Service 402-055-005 39,000 40,000 40,000 3% Janitorial Service-Parks 402-055-006 144,000 144,000 144,000 0% Other Maintenance 402-055-007 18,000 30,000 25,000 39%Object Total 402-055 261,000 274,000 269,000 3%

Other Expenses Street Patching 402-056-002 6,000 6,000 6,000 0% Miscellaneous Repairs 402-056-004 28,000 28,000 28,000 0% Planning&Park Comm., CIP Comm402-056-008 1,500 1,500 1,500 0%Object Total 402-056 35,500 35,500 35,500 0%

Contract Services (Land) Public Land Brush/Fire Clearanc402-057-001 35,000 35,000 35,000 0% Supplemental Park Maint. 402-057-002 95,000 95,000 95,000 0% Contract Landscape Maint. 402-057-004 329,573 329,573 339,460 3% Park Stabilization & Storm Related D402-057-005 125,000 125,000 125,000 0% Weed & Pest Abatement 402-057-006 20,000 20,000 20,000 0%Object Total 402-057 604,573 604,573 614,460 2%

Contract Services (Tree Service) Street Tree Pruning 402-058-001 180,000 180,000 180,000 0% Street Tree Planting 402-058-003 35,000 35,000 35,000 0%Object Total 402-058 215,000 215,000 215,000 0%

Contract Services (Administration) City Engineer Service 402-059-002 80,000 80,000 80,000 0% Fuel Tank Maintenance 402-059-005 15,000 8,000 8,000 -47% CAL/OSHA Compliance 402-059-010 12,000 12,000 12,000 0% Solid Waste Consultant SVC. 402-059-011 105,000 85,000 75,000 -29%Object Total 402-059 212,000 185,000 175,000 -17%

Total Public Works 3,634,073 3,573,862 3,764,400 4%

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City of Piedmont Public Works 2020-21 Proposed Budget 101-0402

PUBLIC WORKS

MEMBERSHIPS/CONFERENCES/TRAINING

Memberships/Meetings 101-402-031-001 2019-20 Budgeted Amount $ 6,000 2019-20 12-Month Estimate $ 13,000 2020-21 Proposed Amount $ 10,000 This accounts for the cost of certifications, licenses, training, memberships, conferences and meetings attended by the Director of Public Works, Parks & Project Manager, Supervisor of Public Works, Public Works Assistant, Administrative Assistants and Maintenance Staff.

Underground Service Alert 101-402-031-003 2019-20 Budgeted Amount $ 1,200 2019-20 12-Month Estimate $ 1,400 2020-21 Proposed Amount $ 1,400 Underground Service Alert Company notifies the City whenever a contractor proposes to excavate underground utilities. In addition, this company is called upon to locate underground utilities when City staff is performing major excavation projects.

DEPARTMENT SUPPLIES

Office Supplies 101-402-051-001 2019-20 Budgeted Amount $ 9,500 2019-20 12-Month Estimate $ 10,000 2020-21 Proposed Amount $ 10,000 Office supplies cover the cost of forms, maps, applications, permits, agreements, licenses, Park Commission materials, film, plans, office supplies, office equipment maintenance and repairs, code books, computer software and associated materials. Street Paint/Signs 101-402-051-002 2019-20 Budgeted Amount $ 50,000 2019-20 12-Month Estimate $ 50,000 2020-21 Proposed Amount $ 50,000 This provides for the cost of materials, and special equipment related to minor paving projects, pavement and curb painting, and street signs and poles. The City continues to have a comprehensive program of replacing street signs, restriping and repainting curbs and streets. Additionally, new street signage and pavement markings to increase safety are included in this category.

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Misc. Public Works Supplies 101-402-051-003

2019-20 Budgeted Amount $ 15,000 2019-20 12-Month Estimate $ 15,000 2020-21 Proposed Amount $ 15,000

Cost of new and replacement miscellaneous small tools, supplies, and parts that are typically needed for the maintenance department operations and activities.

UTILITIES/TELEPHONE/RADIO

Utilities 101-402-052-001

2019-20 Budgeted Amount $ 130,000 2019-20 12-Month Estimate $ 195,000 2020-21 Proposed Amount $ 200,000

This category includes utility costs for some city buildings and facilities as well as irrigation costs for parks, medians, Corporation Yard and additional public areas. Staff continually renovates the City’s irrigation systems in an attempt to be more efficient in our water usage and to save money. Additionally, the cost of providing power to the various wireless transmitters is included in this sub-object.

Street Lighting 101-402-052-002 2019-20 Budgeted Amount $ 70,000 2019-20 12-Month Estimate $ 70,000 2020-21 Proposed Amount $ 70,000

This provides for costs associated with City street lights, including on-going maintenance of existing street lights, as well as installation costs associated with new street light requests. The utility costs related to the automatic license plate readers are included in this category. Traffic Lights 101-402-052-003

2019-20 Budgeted Amount $ 8,000 2019-20 12-Month Estimate $ 10,000 2020-21 Proposed Amount $ 9,000 The City contracts with Alameda County for routine maintenance and emergency repair of traffic lights. This sub-object also includes the associated electricity costs from PG&E for traffic lights.

EQUIPMENT MAINTENANCE/FUEL/OIL Equipment Rental 101-402-053-001 2019-20 Budgeted Amount $ 7,000 2019-20 12-Month Estimate $ 7,000 2020-21 Proposed Amount $ 7,000

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This covers the cost of special rental equipment. Occasionally, the need arises to rent specialized equipment to accomplish specific tasks. This is more cost-effective than purchasing equipment required infrequently. As an example, the lighting of Community Hall Christmas tree requires the rental of a man-lift a minimum of twice per season. Equipment Maintenance 101-402-053-002 2019-20 Budgeted Amount $ 100,000 2019-20 12-Month Estimate $ 50,000 2020-21 Proposed Amount $ 50,000 Covers cost of fuel, lubricants, tires and the maintenance and repair of Public Works vehicles and equipment. BUILDING AND GROUNDS MAINTENANCE Yard Maintenance 101-402-055-001 2019-20 Budgeted Amount $ 36,000 2019-20 12-Month Estimate $ 36,000 2020-21 Proposed Amount $ 36,000 This covers cost of uniforms, yard maintenance and supplies, and miscellaneous repairs and maintenance at the Corporation Yard. Janitorial Supplies 101-402-055-002 2019-20 Budgeted Amount $ 24,000 2019-20 12-Month Estimate $ 24,000 2020-21 Proposed Amount $ 24,000 This covers the janitorial supplies and equipment required for city facilities. Contract Janitorial Service – Buildings 101-0402-055-005 2019-20 Budgeted Amount $ 39,000 2019-20 12-month Estimate $ 40,000 2020-21 Proposed Amount $ 40,000 This account provides for costs related to the recurring janitorial services provided by outside contractors for City Hall, Fire Department, Police Department, and the Recreation Center. Expenses related to specific extra work for special events and vacation coverage of Staff is also included in this category. Contract Janitorial Service – Parks 101-0402-055-006 2019-20 Budgeted Amount $ 144,000 2019-20 12-month Estimate $ 144,000 2020-21 Proposed Amount $ 144,000

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This account provides for costs related to the recurring janitorial services provided by outside contractors for facilities within the City’s parks, as well as specific extra work related to special event needs and vacation coverage of Staff. Miscellaneous Operations 101-0402-055-007 2019-20 Budgeted Amount $ 18,000 2019-20 12-month Estimate $ 30,000 2020-21 Proposed Amount $ 25,000 This account provides for costs related to the miscellaneous, recurring expenses for the day-to-day operations of City facilities, This includes services in all City facilities for items such as inspection/maintenance of heating systems, alarm systems, fire extinguishers, pest control devices, window washing, carpet cleaning, and locksmith services, etc. OTHER EXPENSES Street Patching 101-402-056-002 2019-20 Budgeted Amount $ 6,000 2019-20 12-Month Estimate $ 6,000 2020-21 Proposed Amount $ 6,000 This covers the cost of materials for on-going pothole patching and repairing of City streets which are not a part of the major street repair projects. Miscellaneous Repairs 101-402-056-004 2019-20 Budgeted Amount $ 28,000 2019-20 12-Month Estimate $ 28,000 2020-21 Proposed Amount $ 28,000 Funds in this account are utilized for vehicular damage and vandalism to public property including traffic medians, destruction of park benches, concrete trash containers, and removal of graffiti. Park Commission, CIP Committee 101-402-056-008 2019-20 Budgeted Amount $ 1,500 2019-20 12-Month Estimate $ 1,500 2020-21 Proposed Amount $ 1,500 This covers the cost of general expenses related to the CIP Committee, and the Park Commission. Specifically, it pays for meals, materials, books and registration fees for seminars and expenses related to special events.

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CONTRACT SERVICES (LANDSCAPING)

Public Land Brush/Fire Clearance 101-402-057-001 2019-20 Budgeted Amount $ 35,000 2019-20 12-Month Estimate $ 35,000 2020-21 Proposed Amount $ 35,000 This account provides for brush clearance in Moraga Canyon including areas adjacent to the Corporation Yard, Maxwelton Road, Blair Park, and Mountain View Cemetery. Given the fire danger, the Fire Department has recommended expanding fire break areas. This account also provides for brush clearance in all City parks and selected easement areas.

Supplemental Park Maintenance 101-402-057-002 2019-20 Budgeted Amount $ 95,000 2019-20 12-Month Estimate $ 95,000 2020-21 Proposed Amount $ 95,000 This account funds four areas of park maintenance: Plant Material and Fertilizer and Mulch - The City on an annual basis plants replacement plant materials (trees & shrubs) throughout the City’s median and park sites. This also includes the application of fertilizers to the various planting beds located throughout the City’s open spaces. The city is aggressively applying mulch to all medians, parks and planted areas to reduce evapotranspiration, reducing our water usage. Irrigation Repair - In many of the City’s park sites and medians, the existing irrigation systems are antiquated and are in need of renovation. Supplemental Park Maintenance - This function allows for the clearing and debris removal of invasive plants (acacias, eucalyptus & other noxious weeds) in the City’s park sites and medians. This is especially important along the City’s many stream banks by keeping the areas free of debris thereby preventing flooding and clearing areas where standing water collects acting as breeding grounds for mosquitoes. Annual Park Landscaping - This provides for the annual and perennial color located throughout the City’s parks and median. Last year the City planted over 15,000 spring blooming bulbs and hundreds of flats of annual color. Contract Landscape Maintenance 101-402-057-004 2019-20 Budgeted Amount $ 329,573 2019-20 12-Month Estimate $ 329,573 2020-21 Proposed Amount $ 339,460 This provides for the care and maintenance of landscaped city facilities by an independent landscape maintenance contractor. The proposed increase is per the existing contract which allows for an increase based on the cost of living rate increase for the San Francisco Bay Area.

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Parks include Piedmont Park, the Wildwood Entrance to the Main Park, Crocker Park, Dracena Park ,Blair Park, and the Linda Beach Dog Run. Medians include landscaped areas at the Moraga Ave. Cemetery Wall, Lower Grand Ave. Medians & Islands, Nova Circle, Fairview Ave., San Carlos Ave., Piedmont Court, Highland Ave. Strip, Scenic Ave. Circle, Hall Fenway, Inverleith Terrace,Trestle Glen Rd. and Marlborough Court. Triangles includeHampton/Huntleigh Hampton/Lexford, Estates/Hampton Jerome Ave., Wildwood Ave., Seven Corners, Oakmont Ave., Caperton Ave.Triangle & Lawn, , Indian/Hampton Rd., and St. James Dr.Triangle & Circle, Linda Kingston, and Ramona/Ronada. Civic Center Facilities include City Hall, Community Hall, 801 Magnolia Ave., Recreation Center, Veterans Hall/Police Station, the Piedmont Community Church Bus Stop, Piedmont Playschool @ Hampton Park, and the Piedmont Aquatics Center. Athletic Facilities include Linda Beach Park & Tot Lot, Coaches Field, and Hampton Sports Field & Park, Recreation Center Basketball Courts, and Kennelly Skate Park. Tennis Courts include facilities at Guilford Ave., the Recreation Center, Linda Beach Park, and Hampton Park. Contract Maintenance also includes an estimate for Additional Services under the contract for a variety of supplemental tasks including but not limited to extra planting, soil amendment, pest and weed control, irrigation replacement, sod replacement, storm response and restoration, and general maintenance tasks in a variety of locations throughout the city.

Park Stabilization and Storm Related Damage 101-402-057-005

2019-20 Budgeted Amount $ 125,000 2019-20 12-Month Estimate $ 125,000 2020-21 Proposed Amount $ 125,000 This includes the removal of hazardous and/or diseased trees, brush removal, pruning branches encroaching on right-of-ways, and provisions for erosion control by planting and removal of trees, shrubs and groundcover. Costs related to storm damage including downed trees and creek debris clearing are also included in this sub-object. These costs are also incurred for the maintenance and emergency services associated with street, park and median trees. Weed and Pest Abatement 101-402-057-006 2019-20 Budgeted Amount $ 20,000 2019-20 12-Month Estimate $ 20,000 2020-21 Proposed Amount $ 20,000

This is for the eradication of weeds and pests in the City’s landscape areas. The City adopted an Integrated Pest Management policy in 2011 and it states that the City will explore, whenever feasible, non-pesticide remedies, such as physical controls (hand weeding, traps and barriers). Staff has implemented other biological controls, such as the release of beneficial insects (green lacewings, praying mantis) that are natural enemies to some pests.

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CONTRACT SERVICES

Street Tree Pruning 101-402-058-001 2019-20 Budgeted Amount $ 180,000 2019-20 12-Month Estimate $ 180,000 2020-21 Proposed Amount $ 180,000 This is to fund the annual Street Tree Pruning Project contract. It is imperative that we maintain our street trees on a three to five year pruning cycle to maintain the health, beauty, and safety of our urban forest. Street Tree Planting 101-402-058-003 2018-19 Budgeted Amount $ 35,000 2018-19 12-Month Estimate $ 35,000 2020-21 Proposed Amount $ 35,000 This account ensures the continued health and vigor of the City’s mature urban forest. These funds support the ongoing Public Works schedule of replanting trees and makes it possible to respond to citizen requests for additional street trees. Due to the mature nature of the City’s urban forest, money is needed to assist in the in-fill replacement of selected dying trees located throughout the City such that the aesthetic impact of this process is gradual. City Engineering Services 101-402-059-002

2019-20 Budgeted Amount $ 80,000 2019-20 12-Month Estimate $ 80,000 2020-21 Proposed Amount $ 80,000 Coastland Engineering provides a variety of general professional engineering and inspection services for the Department of Public Works. These include investigation of proposed civic improvements to the parks and public spaces, traffic management and pedestrian safety, compliance to the Americans with Disabilities Act (ADA), general infrastructure issues related to underground and above ground utilities, issues related to wirelesss facilities installations, right-of way, and general construction management. Other city departments also rely on City Engineer for various degrees of consultation depending on their project needs. The 2019-20 12 month estimate includes the additional expenses incurred from Coastland Engineers related to the Cavendish Lane Road Repair Project that were not recoverable from the City of Oakland. Fuel Tank Maintenance 101-402-059-005

2019-20 Budgeted Amount $ 15,000 2019-20 12-Month Estimate $ 8,000 2020-21 Proposed Amount $ 8,000 This category is for cleaning and maintaining City fuel tanks and nozzles used by Police, Fire, Public Works and Recreation. Routine maintenance cleaning of these tanks is necessary to insure that the City’s fuel is not contaminated with water, dirt or other contaminants.

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Additionally, Alameda County Environmental Health Services and CAL-EPA requires additional modifications to the City’s fuel pumps to meet new standards. CAL/OSHA Compliance 101-402-059-010

2019-20 Budgeted Amount $ 12,000 2019-20 12-Month Estimate $ 12,000 2020-21 Proposed Amount $ 12,000 This represents the cost of specialized consultants to assist the Department with compliance to CAL/OSHA safety requirements. It includes review and revision of Standard Operating Procedures, training, and annual reviews and up-dates as required. Solid Waste Consultant Services 101-402-059-011 2019-20 Budgeted Amount $ 105,000 2019-20 12-Month Estimate $ 85,000 2020-21 Proposed Amount $ 75,000 This account includes funds that will be paid for/reimbursed by the City’s franchised solid waste services provider, Republic Services. As provided in the City’s agreement with Republic, the company will contribute $79,954 in FY 20/21 for education and outreach services, $10,000 for biennial waste characterization audits of organic waste and recyclable materials in even-numbered years, and funds to cover the cost of performance reviews (in FY 20/21 and FY 24/25, tentatively). Currently, R3 Consulting Group provides the City professional services related to the management of the City’s Solid Waste Collection Service Agreement, including the waste characterization audits, review of the annual rate adjustment request, City Code revisions, and the review of annual reports. The allocation to this account will vary from year to year in relation to the scheduling of audits and reviews undertaken to monitor Republic’s compliance with terms of the franchise agreement.

END OF PUBLIC WORKS BUDGET

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public works budget narrative 2020-2021 - cgn edits1 · description account # 19/20 19/20 20/21 %...

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