public purchase vendor registration & responding to a bid copyright © the public group, llc -...

Public Purchase Vendor Registration

& Responding to a Bid

Copyright© The Public Group, LLC - This document is confidential and intended only for the use of authorized users.


Step 1: Registration with Public Purchase

Step 2: Registration with City of Miami Beach

Public Purchase – Vendor Registration

Vendor Registration is a two-step process:



Start Registration with Public Purchase:

1. Go to www.publicpurchase.com

1. Click “Go To Register” under the Free Registration section on the home page



Step 1: Plan:Click

“Free Registration”on the

Vendor Registrationpage.



Step 2: Company Information:

Enter the required information on the

Vendor Registration form. Choose a Username and

Password and click “Next Step” at the

bottom of the page to continue.



Step 3: Classifications:Select Classification Codes that match the

company’s profile. For Step 1 Registration,

Vendors will choose from the NAICS Codes. These will be added to the company’s profile, and can be updated

at any time.

Click “Next Step” to continue.



Step 3: Classifications –

Choosing Classifications:Use the Browse or

Search tabs to choose Classification Codes.

The Browse Tab provides a list of

Classification Codes. The Search Tab allows

the Vendor to find codes

with a Keyword.




Choosing Classifications:

Once the correct code is found, click the

“[Add]” button to the right of the code.

The code will appear in the “Classifications You Have Selected” section of the page.




Step 4: Regions:Choose the States and

Provinces where the Vendor would like to receive notifications. Make sure to click

“Washington”.




Step 5: Notifications:

Choose the Agency Types and Notification

Types the Vendor is interested in

receiving. Make sure to click

“City/Municipality” under Agency Types.




Step 6: Confirmation:

Read through and verify the information entered. If something

is incorrect, click “Back” to correct the

information.




Step 7: Complete:Public Purchase

Vendor Registration is complete. The

Vendor will receive an email within one business day letting them know that their account has been

activated.

Click “Done” to finish.

Step 2: Registration with an Agency


Log in to the Vendor Public Purchase account. Select “Tools”



Click on “Agencies” in bar under tools. Enter name of Agency in “Agency Name”, make sure “Registration

Status” is set to “All”, click on “Search”



Agency will be listed in box below, select “Register” which is located to the right.


The Vendor will be directed to the Agency Registration steps for City of Miami Beach.

Click “Continue” to begin registration.


Step 2: Classifications:Select Classification Codes that match the

company’s profile. For Step 2 Registration,

Vendors will choose from the NIGP Codes. These will be added to the company’s profile, and can be updated

at any time.

Click “Continue” to continue.






Choosing Classifications:Use the Browse or

Search tabs to choose Classification Codes.

The Browse Tab provides a list of

Classification Codes. The Search Tab allows

the Vendor to find codes

with a Keyword.




Choosing Classifications:

Once the correct code is found, click the

“[Add]” button to the right of the code.

The code will appear in the “Classifications You Have Selected” section of the page.




Step 3: W-9:Fill out the W-9

Form on the website. Enter the

required information in the fields provided.




Step 4: Confirm:Read through and verify the information entered. If

something is incorrect, click “Back” to correct the information.

Click “Done” to continue.



Agency Registration with the City of Miami Beach is complete. The Vendor will be directed back to the

Agency’s Bid Board, where they view any open or closed Bids.

Responding to a Bid


Once both Registration Steps are complete, the Vendor can start responding to Bids.

The Bids are found on the Agency’s Bid Board.

Find the correct Bid in the list, and click the title.

Responding to a Bid


The Vendor will be directed to the Bid Page, where

they can download the Bid documents, and start

entering their response.

Responding to a Bid


The Vendor will be able to enter a response to the Bid

by using the electronic response feature to the right of the Bid page.

Click “Respond to bid” to start entering an electronic

response to the Bid.

Click “Indicate NO Response to bid” to enter a

no response to the Bid.

Responding to a Bid


If the Agency has uploaded forms or documents that are

required to complete and accept, the Vendor will be able

to fill out those forms and download the required

documents, once they have started their Bid response.

Responding to a Bid


The Vendor can accept the Terms as they stand, or if the

Vendor agrees with most of the Terms and Conditions set forth

by the Agency, but needs to make slight changes to the

Terms, the Vendor can accept the Terms and Conditions with

Exceptions. The Vendor will need to provide an explanation.

If the Vendor does not agree to the Terms, they can mark “No” to not accept the Terms. This

can disqualify the Vendor from the Bid.

Responding to a Bid


Once the documents and forms have been accepted, the Vendor will be able to start entering their electronic

response. For a Line Item Bid, they will be able to enter their pricing and any other additional information in the fields provided on the Bid Response page.

Responding to a Bid


Once the item pricing has been entered, the Vendor can add any

additional information they need to provide to the Agency by using the General Comments section. Enter

the information in the field provided.

Responding to a Bid


The General Attachments section allows the Vendor to upload

attachments to the Bid if they have documents, photos, forms, or

pricing information that is required for their Bid response.

Responding to a Bid


The Vendor will be able to Save their response and return later, Close the

response without saving any changes, Save and Close at the same time, or Print Submitted Information so they have a hard copy of their bid response. Click one of the

options to return to the Bid Page.

Responding to a Bid


The Vendor will be able to see that their response has been received by the system when they see the

“Print Submitted Information” link in the upper right of the page.

Responding to a Bid


For Questions on how to respond to the Bid,

the Vendor can contact Public Purchase – Vendor Support

through Live Chat.

This will direct the Vendor to a Support Agent who can assist

them with entering their Bid response.

public purchase vendor registration & responding to a bid copyright © the public group, llc -...

Documents

public group

public purchasecopyright

public purchasestep

use of authorized users

vendor registration

home page step

vendor registration

free registration section