Study & Final Design Form Revised 1-19

PUBLIC NOTICE OF DESIGNER SELECTION

Designer Selection Board

One Ashburton Place, Room 1004, 10th Floor | Boston, MA | 02108 Telephone: 617-727-4046 | www.mass.gov/dsb

DSB List#: 19-18

Notice Date: April 3, 2019

Submission Date: April 24, 2019 At 2:00 PM

Project Number: SDE1902 ST1

Project Title: Replacement of Inmate Services Building

Project Location: Essex Sheriff - Middleton Jail and House of Correction, 20 Manning Road, Middleton, MA

Awarding Agency: Division of Capital Asset Management and Maintenance (DCAMM)

Available Amount: To be Determined by Study

Estimated Construction Cost: Preliminary Estimate - $45 M – Final to be Determined by Study

Fee for: Draft Study Schematic Design

Study fee $540,000, To be negotiated upon completion of Draft Study

Final Design To be Negotiated

Contract Type: Immediate Services Authorized:

X Study & Final Design Services X Draft Study

It is intended that the following continued services will be required of the selected Designer following fee negotiation and contract amendment:

Prime Firm Requested:

X Schematic Plans and Outline Specifications/Certifiable Building Study

X Architect It is intended that the following continued services will be required of the selected Designer following completion of the certified study and notification of the Board in accordance with M.G.L. c. 7C.:

Landscape Architect

Engineer

Interior Designer X Design Development Plans and Specifications

Programmer X Construction Plans and Specifications

Construction Manager X Administration of Construction Contract

Other: Other:

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AGENCY INFORMATION

The Division of Capital Asset Management and Maintenance (DCAMM), in collaboration with the Essex Sheriff’s Office, seeks to procure professional services from a design firm with broad experience in planning, certifiable building studies, design, and construction, to support DCAMM’s mission involving capital asset management and maintenance for correctional facilities. DCAMM is responsible for strategic planning and technical analysis to support decision making, programming and building studies for all phases of design, and construction.

The Essex Sheriff’s Office is responsible for pre-trial detainees and those sentenced for 30 months or less. The Essex Sheriff, Kevin Coppinger, operates three separate holding facilities in Essex County, with the Middleton Facility, at 20 Manning Avenue, being both the Headquarters and the largest facility, housing an average daily population of 1225 inmates.

See the Essex Sheriff’s website for additional background information: https://www.essexsheriffma.org/

PROJECT OVERVIEW

Project Background

The Commonwealth faces a formidable challenge in maintaining over 65 Million gross square feet of state-owned

facilities. A significant backlog of deferred maintenance within an environment of constrained resources poses

major hurdles to institutional operations.

Together with our user agency clients and design team, we need to prioritize critical projects and identify

innovative solutions to solve problems within a limited budget. Successful projects will employ innovative

solutions, enable resource-sharing between departments, explore options for operational efficiencies, build

flexibility and minimize portfolio expansion. We are seeking design partners willing to address this challenge with

creative solutions while balancing aesthetics, cost, functionality, and schedule.

Replacement of Existing Inmate Services Building

The Division of Capital Asset Management and Maintenance (DCAMM), in collaboration with the Essex Sheriff’s Office is seeking a Design Team with professional skills and expertise for the study, design and construction administration for the replacement of the existing Inmate Services Building at the Middleton Jail and House of Correction.

General Scope of Work

The purpose of the study is to replace the existing Inmate Services Building (ISB) which currently houses their kitchen and food service, medical and miscellaneous other operational support functions for the Middleton Jail and House of Correction, Middleton, MA. The existing ISB, an approximately 29 year old two story modular steel building has multiple building failures, is a candidate for replacement. The current ISB provides the following services to approximately 1225 inmates. None of these services can be

interrupted:

• Medical services

• Visitors, both family and attorney consultations

• Food services

• Administrative functions for the Jail, including IT

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Because the jail site is very constrained, designing a replacement for the existing ISB will be a complex project,

requiring phased implementation. It will be necessary to identify how the inmates can be fed for the duration of

construction, where the various functions can be relocated in swing space, and the sequence of moves from the

existing building to swing spaces, and moving the functions back into the replacement facility or facilities.

The final product of the initial effort will be a certifiable Study that incorporates Schematic Design

The scope of work will include, but will not be limited to:

• Evaluation of current and future programmatic needs

• Review of best practices in the design of correctional institution facilities, with particular regard to security during construction projects

• Finalization of program

• Development of the preferred sequence of relocation, demolition, construction and restoration of the jail’s function in the new facilities

• Development of conceptual design building alternatives and selection of preferred alternative

• Development of preferred alternative

• The project will include study and schematic design services initially, with the intent to continue into design development, construction documentation and construction administration services for the recommended option identified by this Study, using a Construction Manager at Risk (CMAR) process

Site Location

Middleton Jail and House of

Correction

I-95, Exit 50

Manning Road

Essex North Shore Agricultural

and Technical School

Maple Street; Route 62

Route 1

North

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Middleton Jail and House of Correction Campus Plan

Existing Inmate Services

Building

Intake Building

North

The Middleton Jail and House of Correction is located at 20 Manning Avenue, Middleton MA, off Maple Street

(Route 62). The entire campus was built in 1990, and a new Intake building added in 2014. Several cell block

buildings were built with precast modular cells. Other buildings in the facility were built with modular steel box

construction, with field-applied Exterior Insulated Foam System (EIFS) facades. These EIFS facades have been

problematic and are being replaced on several other buildings on campus through a separate project.

The Inmate Services Building (originally called the Intake Building) was one of the original modular steel box

buildings. The inmate intake function is now located in the newest building on the campus. The Inmate Services

Building now includes administrative spaces for jail staff, a room for people to visit inmates, small meeting rooms

for inmates to meet with their attorneys, video conferencing facilities, as well as IT rooms. It also includes the only

kitchen and related dining room, storage for the kitchen, and on the second floor, the infirmary for the entire

facility.

The Inmate Services Building also has a failing EIFS façade, though that is not the extent of its problems. Built with

a suspended concrete first floor on metal deck, the supporting steel beams are partially buried in the soil below.

Thus, there is no crawl space to provide access to below-floor systems. With a very intensive use, 365 days per

year, the plumbing systems, particularly the drainage system below the floor, have frequently failed and are very

difficult to service. These issues are complicated by the combination of food service and medical waste drainage.

Based on a study by Simpson, Gumpertz & Heger, working with Kleinfelder, along with discussions with the Essex

Sheriff’s staff about these and other issues with operating the building, DCAMM determined that the best course

of action to resolve the building’s problems would be to demolish and replace the Inmate Services Building.

Project Goals

The goal of this project is to replace the existing Inmate Services Building. Multiple scenarios for how the

renovation and/or addition to other buildings, the demolition of the existing building, then the construction of a

new building, or buildings, to house the functions provided in the Inmate Services Building, while also maintaining

these functions in alternate locations within the facility’s secure perimeter have been explored. The Designer

retained for this project will be required to evaluate these alternative scenarios, develop others, and recommend,

in conjunction with DCAMM and the Essex Sheriff’s staff, the most effective and efficient approach to executing

the project through to completion.

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Program Components

The existing Inmate Services Building is a two story building, approximately 55,750 GSF, which includes the

following facilities:

• Kitchen

• Dining Hall

• Video Conference Room

• Staff Commander’s Room

• Women’s Transitional Room

• Inmate Visiting Room

• Parole Board office

• Detail officers

• IT

• Roll Call room (used at the beginning of each shift)

• Infirmary (entire second floor)

The actual Intake function is no longer in the ISB. A new one-story Intake building, built about 2014, is contiguous

with, and forms a part of, the secure perimeter of the facility. Structured to support a second floor, some program

elements could possibly be moved to this location.

The programming for the new building, or buildings, may incorporate all (less any relocated elsewhere) of the

programmatic functions listed above, but may also incorporate other program elements currently housed in other

buildings. The Designer will be responsible for working with the facility to establish the final program for the

replacement building(s), as well as options for relocation of program elements.

Strategic Implementation

One of the major design aspects of this project is how to implement the project while maintaining continuous

daily 24-hour operation of the facility. The jail’s population of inmates varies slightly but is approximately 1250

inmates. The kitchen provides about 1300-1500 meals, three times daily. This cannot be interrupted; Some

number of inmates require medical attention daily, and these services must be available throughout the duration

of the project; Inmates receive visitors every day, and as a legal matter, this opportunity must be provided.

Inmates confer with their attorneys regularly, and this must be maintained. This project requires the demolition of

the very facilities that house these critical functions. Therefore, development of a logical sequence of arranging

temporary facilities, moves, demolition, further construction and moving back in will be essential to the success of

the project. Development of outside services to supplement or replace the in-house services, for example,

catering meals, must be explored and verified as viable. Installing temporary facilities inside the secure perimeter

can be considered, if feasible. Discussion with the facility staff and leadership will be necessary to ensure everyone

completely understands what is going to happen and how it is going to work.

Existing Conditions

The Inmate Services Building currently incorporates all the functions listed above. In general, the condition of the

spaces in the building is serviceable, but very worn as one might expect from a heavily used building nearing 30

years old.

The exterior EIFS system, an early example of this method of façade construction, fails frequently, with large

sections of the façade simply falling away, occasionally pulled off by the suction generated by high winds. The

cementitious veneer on the insulation panels cracks, allowing the gypsum board backup to get wet because of the

lack of interior drainage in the foam cladding, and is failing. The building drainage systems run beneath the floor,

but since the steel floor beams supporting the floor rest in the dirt, there is no crawl space. To repair breaks in the

lines below the floor requires jack hammering open the floor, usually in the kitchen, and once the pipe has been

located, dug up and repaired, filling the hole in the floor. These drain lines carry both medical waste from the

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Infirmary on the second floor and kitchen waste; there is clearly a danger of contaminating the food within the

kitchen area.

The second floor infirmary is not well organized for the functions performed there. There are both medical issues

resulting from fights between inmates and also infections, viral and otherwise. There are also inmates with

psychiatric issues and no appropriate facilities to house them.

The facility for visiting inmates is overly spacious, and not well organized.

The Roll Call room, which seats approximately 70 jail staff and is used at the beginning of every shift, is not ideally

suited for its purpose and should be evaluated for opportunities to relocate or replace.

The shift commander’s room is occupied by two officers working together in a crowded room.

The IT facilities are an adaptation of conventional rooms with supplementary air conditioning, and are typical of a

30-year old IT facility.

SCOPE OF WORK

The tasks identified below are representative for the purposes of this advertisement and are by no means fully inclusive. DRAFT STUDY PHASE (Immediate services authorized)

Task 1 - Project Start Up & Work Plan

Task 2 - Program Development & Existing Conditions Documentation and Analysis

Task 3 - Development & Evaluation of Alternatives

Task 4 - Development of Preferred Concept

SCHEMATIC DESIGN / CERTIFIABLE BUILDING STUDY PHASE (Fee to be negotiated)

Task 5 – Schematic Design

Task 6 - Certifiable Building Study Report

DRAFT STUDY PHASE

Task 1 – Project Start Up & Work Plan

Project Start Up:

• Attend an Administrative Conference to review all project requirements and DCAMM administrative and project management policies, procedures and protocols.

• Conduct a Study Workshop with DCAMM and user agency working group to review project goals and objectives, planning process, schedule of milestones, information and data requirements, etc. All design team members (including key sub-consultants) will be introduced to the user group, and their roles and responsibilities described. The Designer should assume bi-weekly working sessions throughout the duration of the study phase unless otherwise notified. The Designer is required to provide meeting minutes for all meetings, which are subject to review, editing and approval of the DCAMM Project Manager.

Work Plan:

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• Upon contract signing, the Designer, with DCAMM, will generate a Project Work Plan that will provide a detailed Scope of Work (SOW) including all required Tasks, Deliverables, Schedule and Fee Breakdown for this Study. Both DCAMM and the Designer will review and approve this Work Plan. During the course of the Study new opportunities or constraints may be uncovered and require a re-thinking of original intentions. If necessary, a memo will be issued outlining any revisions to the Work Plan that might be required. The Work Plan at a minimum will include:

- A statement of understanding of the vision, goals, scope, budget, and schedule for the project; - Confirmation of team members’ roles and their expected participation including MBE/WBE

participation; - Evaluation of the preliminary costs developed by DCAMM; - A detailed schedule of meetings and workshops through the study phase including key attendees,

draft topics agendas, projected time frames for design and construction, and permitting.

Task 2 – Program Development & Existing Conditions Documentation and Analysis

During this phase of the study, the emphasis will be on collecting and analyzing data and documentation which will inform the alternatives developed in Task 3.

Program

The Designer, with their sub-consultant(s), will confirm all program requirements for the Inmate Services building replacement as agreed with the Essex Sheriff. This will include an analysis of the existing program relative to right-sized standards as well as future program requirements. The Designer will provide a narrative that justifies program needs as well as a preliminary tabular program expressed in net square feet with net to gross ratios and gross square feet requirements, and typical room layouts and adjacency diagrams indicating key relationships and technical requirements. The program will be reviewed and endorsed by the Essex Sheriff, and DCAMM before proceeding to the development of alternatives. The Designer will:

• Schedule and facilitate a tour (s)/site visit(s) of comparable facilities to assist the Essex Sheriff and DCAMM in the planning process;

• Interview the Essex Sheriff and the Middleton Jail and House of Correction representatives to gain a thorough understanding of their mission, programs, staffing, functional and technical requirements and any other relevant planning-design considerations;

• Provide a narrative which documents and presents a justification for all programmatic needs and requirements;

• Develop detailed tabular space program broken down by individual functional area and sub-area and identifying all net useable square footage, and all departmental and building gross area requirements. Evaluate the program with respect to industry standards and norms as well as the established budget;

• Provide typical room layouts and spatial adjacency diagrams indicating key relationships, and technical requirements;

• Outline building systems requirements.

Scope – Site and Building

• Existing Documentation Review and Analysis - Review documentation provided by DCAMM and identify any additional material or information

needed to complete this Study;

• Existing Building and Site Conditions Analysis and Documentation - Interview DCAMM Energy Team, facility and maintenance staff for input on the design and

operation of building(s). Review operations and maintenance procedures with Essex Sheriff facilities staff and identify areas of potential improvement and alignment with current best practices;

- Review Executive Orders 484 and 569 to establish applicable criteria for this project. - Review LEED criteria and other applicable performance data relevant to the project and develop a

base case profile for energy and water use to comply with the referenced Executive Orders.

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- Provide a thorough survey and analysis of hazmat conditions in the Inmate Services Building and the Intake Building, including scope, methods and cost for remediation as required to do this project;

- Provide a complete code analysis including a chapter 34 analysis of the Intake Building, including confirmation that the building will support a new second floor. Identify necessary permits, reviews and interactions with regulatory agencies and factor into detailed timeline for project delivery. Detail all relevant concerns and propose approaches for resolution to be incorporated in the alternatives developed in Task 3.

- DCAMM will utilize its Accessibility Consultants to provide technical assistance and oversight for accessibility compliance during the study, design and construction process. The Designer is responsible for coordinating all work with DCAMM’s Accessibility consultant.

Cost

• Provide a Preliminary budget estimate for the project escalated to the midpoint of the project construction schedule, per phase.

- Recommend potential options to reconcile preliminary costs with project budget for review by the Project Team.

Schedule

• Prepare preliminary phasing plan along with a design and construction schedule plan for each phase. Show permitting and regulatory reviews required and their impact on timeline. Outline an approach to maintain 24/7/365 operation of the existing building(s);

Deliverables

Provide a summary Existing Conditions report, including:

• Complete annotated list of all documentation provided to the Designer by DCAMM;

• List of additional documentation or information identified by Designer as required to complete this Study;

• Facilities Conditions Assessment if required for the Intake Building; provide an overall summary and building condition narrative at Uniformat II Level 3

• Base document set including: - Site Plan; - Dimensioned floor plans, elevations and sections of the proposed buildings - Photographs documenting conditions of the existing Inmate Services Building and the Intake

Building and areas of site that will be impacted by this project;

• Complete code analysis identifying permits, reviews and interactions with regulatory agencies required; and including a comprehensive Chapter 34 analysis of the Intake Building

• Summary of findings, issues and factors expected to have an impact on design alternatives and costs

• Draft prioritized list of recommended Life Safety, access, MEP and other required building systems, site and infrastructure improvements to be considered;

• Conduct workshop to present analysis and key findings to confirm project scope, budget, performance standards and schedule.

• Technical memoranda on costs, including life cycle cost analysis, possible approaches to cost control, and results of workshops.

• Meeting Minutes.

Task 3 – Development & Evaluation of Alternatives

This phase of the study will focus on developing and analyzing a minimum of three meaningful alternatives for this project. These scenarios will define and prioritize the deficiencies in the building and site and identify the best and most cost effective approach to address them and achieve the goals of this study.

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Strategic Approach

• Review and evaluate potential strategic approaches developed by DCAMM to the sequence of operations necessary to execute the project, and provide alternative scenarios developed by the Designer. Identify methods to provide food service to the inmates without interruption. Identify how the visitors, both attorneys requiring confidential privacy, and family visitors can be temporarily accommodated for the duration of the project. Identify how IT and Jail management staff will be temporarily accommodated. Document the required sequences of construction, moves and relocations will work to allow the Jail to operate throughout the project with minimum disruption to normal operations.

Program

• Create and analyze three meaningful alternatives for implementing the recommended program in phases as required

• Further develop the Tabular Program

• Provide preliminary pre-schematic diagrammatic plans for each phase of the project, including blocking and stacking diagrams as required.

• Identify any site issues. Include circulation diagrams and indicate accessible paths of travel.

Scope – Site and Buildings

• Present a matrix that illustrates a pros and cons analysis of alternatives in regards to criteria established by the Designer, the Essex Sheriff, DCAMM including but not limited to: accomplishing the goals of the project, feasibility, constructability, reduction of energy and water consumption, improved overall resilience of the building, improved accessibility throughout the building and site, impact on maintenances and operations, cost avoidance, construction schedule, implementation difficulty and potential impact on day to day operation of building and any other implementation requirements and criteria identified by the project team.

Cost

• Provide magnitude of cost estimates for each alternative. Costing should incorporate all costs for each phase of the project in each alternative, including swing space, incremental construction phases, renovation, demolition, and enabling works.

Schedule

• Further develop the project schedule for design through construction including required permits and associated required regulatory review which can impact the schedule.

• Evaluate schedule options and issues, including swing space needs and timing.

Deliverables

• Documentation of findings.

• Prioritized list of projects illustrating construction and funding schedule.

• Cost analysis of each alternative.

• Comparative matrix illustrating pros and cons in regards to The Essex Sheriff & DCAMM goals for the project, costs, construction schedule, and potential implementation impact.

• Technical memorandum on costs, including comparable costs and assessments, possible approaches for cost control, and results of workshops.

• Meeting Minutes.

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ST-GW – Project Review Workshop

A half-to-full day workshop, led by the design team, will be scheduled to provide all project participants and stakeholders an opportunity to comment on the key issues identified by the Study and to review the alternative concepts and preferred option selected from the work in Task 3. An appropriate presentation should be prepared for the Project Review Workshop and the selected alternative refined and documented per the outcome of the Workshop.

Task 4 – Development of Preferred Concept & Draft Study

Develop the preferred concept and plan for its implementation as accepted by DCAMM and the Essex Sheriff. Include comments from the Project Review Workshop(s)

Program

• Narrative outlining all components to be included in the building and rationale for inclusion;

• Finalized detailed tabular program listing all programmed and support spaces;

• Revised relationship diagram depicting important adjacencies;

• Revised room data sheets with room layouts as required for illustration, equipment lists and performance requirements.

• Equipment list, detailing cost and responsible party

Scope – Site and Building

• Narrative that clearly outlines the preferred strategy for phasing, new construction, as well as the rationale for their selection, including a detailed approach to maintaining the 24/7/365 operation of the Middleton Jail and House of Correction. Identify all required swing spaces and the sequence of moves required through the duration of the project.

Cost

• Detailed cost estimate in Uniformat II Level 3, including an operating cost analysis and a life cycle cost analysis

Schedule

• Implementation schedule including required permitting, reviews, construction phasing, required move and swing space coordination and other critical logistics, enabling projects, etc.;

Deliverables

• Draft Study, including but not limited to: - Executive Summary - Problem Statement - Program Statement - Code Analysis including Accessibility - Alternative Solutions - Preferred Alternative - Systems Narratives - LEED strategy - Responses to EO 484 and 569 - Implementation Strategy, covering impacts on the facility - Projected Phasing and Schedule - Cost Estimate to midpoint of construction, per phase - Outline Specification - Site and Building Plans, elevations, 3D illustrations

SCHEMATIC DESIGN / CERTIFIABLE BUILDING STUDY PHASE

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Fee Negotiation

The fee associated with Task 5 and 6, Schematic Design Documents and Certifiable Building Study Report, will be negotiated during the study phase, following the determination of the final scope of work to be completed and the estimated construction cost. The Designer’s contract will be amended to incorporate the Schematic Design/Certifiable Study fee and scope for this phase of work.

Task 5 - Schematic Design

Building Program

• Narrative outlining all components to be included in the building(s) and the rationale for inclusion.

• Relationship diagram depicting important adjacencies

• Room Data Sheets including room layouts as required for illustration

• Equipment lists, including performance requirements Scope – Site and Building

• Narrative explaining the preferred sequence of developing swing space, moves to and from swing space, construction, demolition, as developed for the project in the study phase

• Narrative covering how services that must be maintained in continuous operation through the duration of the project are accommodated.

• LEED checklist and energy and water use estimates as required for EO 484 and EO 569 compliance.

• Architectural, MEP systems, and site narratives.

• Tasks under the Schematic Design Phase include, but not limited to: - Coordinate Initial Design Conference; - Develop and submit Design Workplan; - Attend Progress Workshops with DCAMM, User Agency - Undertake Building Site Analysis (as required); - Finalize Building Code Analysis; - Coordinate with DCAMM’s Accessibility Consultant to ensure the building is designed to Universal

Design / MAAB / ADA standards and best practices; - Explore Energy Conservation opportunities and conduct a Life Cycle Cost Analysis; - Participate in Cost Estimating activities; - Coordinate with the Construction Manager.

Deliverables

• Develop a Schematic Design Package per the DCAMM Designer’s Procedure’s Manual (https://www,nass,gov/files/documents/2017/12/19/designers-procedres-manual-aug08.pdf ) and cost estimate (https://www.mass.gov/files/documents/2017/12/19/cost-estimating-manual.pdf )

• Schematic Design submission requirements include, but not limited to: - Concepts upon which the design scheme is based, including sketches which illustrate sequence of

phasing, program functional relationships, and access through the duration of the project. - Commissioning Plan: A scope of the Commissioning Services incorporated; - Energy Conservation, LEED Plus and Life Cycle Cost Analysis: An energy conservation scope plan; - Site plans: Site plans of project addressing impact of accessibility, context, utilities, environment,

drainage calculations, planting, and other related program criteria; - Floor plans–Spaces: Floor plans of all levels identifying all program spaces, including security; - Floor Plans–Levels: Floor plans of all levels indicating the building’s general mechanical, electrical,

plumbing, and structural systems; - Floor Plans–Demolition and/or Current Conditions: (If applicable) Demolition and/or existing

conditions floor plans for all trades;

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- Floor Plans–Site Relationship: The Designer must submit four elevations from the main orientation points of view indicating the relationship to site configurations;

- Floor Plans–Program Spaces and Site Configurations: Two cross-sections with floor heights, including any basement spaces identifying program spaces and relationship to site configurations;

- Models–Designer’s Studies: A three dimensional representation, axonometric, perspective drawing or an aerial photographic view of the Designer's Study model to convey the general massing of the project; a computer generated model in context is preferable;

- Floor Plans–Scales: The plan, section, and elevation drawings shall be 1/4” = 1’0”. If the building is large or irregular in shape and will not adapt to the use of match lines, 1/8” = 1’0” scale may be approved for submission;

- Sheet size to be half-size.

Task 6 – Certifiable Building Study Report

Prepare draft study report compiling the products of all tasks. Incorporate comments from Draft Report into a final report for certification, including an Executive Summary and Project Narrative. Submit one copy for final DCAMM review and comment prior to final submission in digital and spiral-bound hard copy formats (three copies maximum).

Deliverables

• Draft report compiling and revisiting the products of Task 2, 3, 4 and 5 for review and comment by DCAMM and The Essex Sheriff;

• Final Report that incorporates comments from the draft report for certification in required digital and hard copy formats. The report package should provide a sufficiently detailed information package that describes all relevant aspects of the proposed phased renovation strategy and includes: the executive summary, project narrative, project justification and rationale for selection of consensus renovation plan, schematic design package, final ADA, Operations, MEP and site narratives, code analysis, energy costs, sustainable and resilient design approach, a phased construction cost estimate and narrative, an operating cost analysis, and a proposed project schedule (Gantt chart).

• Complete Schematic Design Package

• Cost Estimate

• Schematic Design Specifications

SUPPORTING DOCUMENTS

The scope of work for this project is supported by the materials listed below. N/A

PROJECT REQUIREMENTS

Project requirements, general conditions and/or requirements of this public notice include, but are not limited to:

Affirmative Marketing

MBE/WBE Participation

In accordance with M.G.L. C.7C, §6 and Executive Orders 526, 559 and 565, Division of Capital Asset Management and Maintenance (DCAMM) has established a minimum combined MBE/WBE participation goal of 17.9% of the overall value of the study and final design contracts for this project. Applicants must utilize a mix of both MBE and WBE firms whose participation, when added together, meets the overall combined goal set for the Contract. The combined goal requires a reasonable representation of both MBE and WBE firm participation. The Combined MBE/WBE goal must be met within the list of requested prime and sub-consultants. All applicants must indicate

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in the prime firm’s application how they or their consultants will meet these goals and will be evaluated on that basis. Further information about the MBE/WBE Program appears in the “Participation by Minority Owned Businesses and Woman Owned Businesses,” in the Commonwealth of Massachusetts Contract for Study, Final Design, and Construction Administration Services (October 2017) at Attachment C, and on the Supplier Diversity Office website: http://www.mass.gov/sdo. Applications from MBE and WBE firms as prime designer are encouraged. Applicants that are themselves MBE or WBE certified will be required to bring a reasonable amount of participation by a firm(s) that holds the certification which is not held by the applicant to the project. Proposed MBE/WBE participation plans that include solely MBE or solely WBE participation, or have only nominal participation by one or the other to meet the combined goal, will not be considered responsive. Applicants are strongly encouraged to utilize multiple disciplines and firms to meet the MBE/WBE goal. Consultants to the prime can team within their disciplines in order to meet the MBE/WBE goal, but must state this relationship on the organizational chart (Section 6 of the application form).

Additional Diversity Program: Veteran Owned Business Participation Benchmark - Chapter 108 of the Acts of 2012; Executive Order 565

The Commonwealth encourages the participation of Service-Disabled Veteran-Owned Business Enterprises (“SDVOBE”) and Veteran-Owned Business Enterprises (“VBE”) on its design projects. The benchmark for combined SDVOBE and VBE participation on DCAMM and other Executive Branch agencies design projects is 3% of the contract price as set forth in the standard DCAMM Study and Design Contracts referenced above.

Energy & Sustainability

Executive Order 484: Leading by Example – Clean Energy and Efficient Buildings

Projects undertaken under this contract shall comply with all applicable requirements of Executive Order 484 (EO 484): see http://www.mass.gov/anf/docs/dcam/dlforms/energy/energy-eo484-final.pdf. All building studies shall include preliminary estimates of the project’s energy use, water use, and greenhouse gas emissions using protocols established by EOEAA or as determined by DCAMM. No building study shall be certified for final design unless all means, methods, and commitments required to mitigate the project’s impact on the operating agency’s plan for meeting EO 484’s goals are documented in the consensus solution, implementation plan and estimated construction cost.

LEED Certification

This project shall be certifiable at a level of Silver or higher, including Mass LEED Plus requirements. All measures proposed to achieve a LEED rating shall be incorporated into Final Design as part of the Designer’s base fee; administration of the certification process by the Designer during the Final Design and Construction phases of the project will be negotiated.

Universal Design/Accessibility

Universal Design

Design solutions provided under this contract are expected to meet the diverse and changing needs of users across age, ability, language, ethnicity and economic circumstance. DCAMM welcomes innovative design strategies that are usable by the widest range of people operating in the widest range of situations without special or separate design.

Accessibility

The designer’s design must comply, at a minimum, with 521 CMR, The Rules and Regulations of the Architectural Access Board (http://www.mass.gov/ocabr/government/oca-agencies/dpl-lp/opsi/consumer-prot-and-bus-

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lic/license-type/aab/aab-rules-and-regulations.html ), as well as the 2010 ADA Standards for Accessible Design (http://www.ada.gov/regs2010/2010ADAStandards/2010ADAstandards.htm). When the requirements of these two laws differ the designer shall comply with the one that provides the greater degree of accessibility. The designer is also expected to understand and reflect in its design the civil rights obligations of the Commonwealth under Title II of the Americans with Disabilities Act (http://www.ada.gov/regs2010/titleII_2010/titleII_2010_regulations.htm) to provide equal access to programs, services, activities and comply with ADA scope requirements for alteration of primary function areas, as

applicable. DCAMM will use its Accessibility Consultants to provide technical assistance and oversight for

accessibility compliance during the study, design and construction process, including accessibility audits of existing buildings.

Policies & Procedures

Security Sensitive Information

Please note that this may be designated a Security Sensitive Information (SSI) project. The Designer may be required to enter into an agreement to keep all information strictly confidential and adhere to document distribution protocols.

Financial Statement

Chapter 7C, Section 51 requires that on public design contracts where the total design fee is expected to exceed $30,000 or for the design of a project for which the estimated construction cost is expected to exceed $300,000 the designer shall: a) File its latest CPA or PA audited financial statement with the Division of Capital Asset Management and

Maintenance (DCAMM), and continue to do so annually throughout the term of the contract; b) Submit a statement from a CPA or PA that states that they have examined management’s internal auditing

controls, and expresses their opinion regarding those controls to the DCAMM.

DCAMM Procedures

The designer will follow the procedures established in DCAMM’s Designer Procedures Manual dated August 2008 (https://www.mass.gov/files/documents/2017/12/19/designers-procedures-manual-aug08.pdf). Applicants are urged to review and become familiar with the following supplemental material, which is available on the web at: (http://www.mass.gov/dcam).

PMAS

Designers will be required to use DCAMM's electronic web-based Project Management and Accounting System (PMAS) as a repository for all project correspondence, documentation, and project budgeting, and scheduling. No special software is required.

Workshops

DCAMM and the Designer will hold periodic workshops to ensure that critical issues are not overlooked and that all team members have an opportunity to contribute their expertise, to anticipate potential obstacles, to identify potential solutions, and to expedite the decision-making process. Attendance by key design team members will be required at all workshops.

Environmental and other supplemental services

DCAMM reserves the right to obtain supplemental services through independent consultants who will collaborate with the Prime Firm and the Design Team. Asbestos inspection, design and monitoring, and indoor air quality testing and monitoring will be extra services under this contract.

Construction Specifications

The designer shall utilize the DCAMM Standard Specification.

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Cost Estimating

Cost estimates, cost models, and estimator participation in both the study and the design phases shall meet the requirements of the current DCAMM Cost Estimating Manual and will be submitted in Uniformat II in the study phase and in both Uniformat II to Level 3 and CSI Masterformat in the design phase. The Cost Estimating Manual can be found at https://www.mass.gov/files/documents/2017/12/19/cost-estimating-manual.pdf and Uniformat II can be found at http://fire.nist.gov/bfrlpubs/build99/PDF/b99080.pdf.

Building Information Modeling (BIM)

Building Information Modeling (BIM) will be used in the study, design, and construction phases of the project. The BIM List of Services can be found at http://www.mass.gov/anf/docs/dcam/pubbldgconstr/16-2-27-bim-list-of-services.pdf . This List of Services document is a general statement of DCAMM’s current requirements regarding the use of Building Information Modeling technology in agency projects. The specific requirements regarding use of the BIM will vary depending on the nature of the project, the Levels of Development delineated in the DCAMM approved BIM Execution Plan for the project, and the diverse purposes for which DCAMM will use the BIM during the life cycle of the facility from design through facility operations. In all instances, the language of the project contract(s) will be controlling.

Building Commissioning

DCAMM will include an independent third party building commissioning agent as part of this project. The commissioning agent will develop in collaboration with DCAMM an operations and maintenance plan as a reimbursable expense during the building commissioning phase. The commissioning agent will meet with DCAMM’s design team during planning, design and construction to evaluate design proposals and make recommendations to ensure the maintainability and operational efficiency of the new building.

CM at Risk

The construction of this project will be performed utilizing a construction management at-risk (CMAR, sometimes referred to as CM/GC) contract in accordance with MGL Chapter 149A. It is anticipated that the CM will be on board during the Schematic Design phase of Final Design project.

Integrated Project Delivery Approach/Lean Construction Tools

To the extent allowed under the Commonwealth public procurement laws and regulations, DCAMM may elect to use some aspects of an Integrated Project Delivery (IPD) approach, as generally described in the AIA document Integrated Project Delivery: A Guide (2007) – (see http://info.aia.org/SiteObjects/files/IPD_Guide_2007.pdf for informational purposes). To the extent the IPD approach and/or Lean Construction Tools conflict with DCAMM’s contract terms or the laws governing DCAMM, then the contract documents and laws shall take precedence. DCAMM's preliminary approach to IPD will use Construction Manager at Risk procurement with the goal that DCAMM, Client Agency, Designer, CM, Trade Partners, and other key stakeholders will work as an integrated project delivery team within the existing statutory and contractual frameworks.

DCAMM may elect to use Lean Construction Tools as part of the IPD project delivery approach. The Lean Tools that DCAMM may use in connection with the project include Value Stream Mapping, Set Based Design, Target Value Design, A3 Decision-making, and Last Planner™ - (see http://www.leanconstruction.org/media/docs/LCI_Glossary12232015.pdf for informational purposes).

CONTRACT REQUIREMENTS

Contract for Study, Final Design, and Construction Administration Services DCAMM uses one standard Contract for Study, Final Design and Construction Administration Services (January 2019) (“Contract”). The Contract will be signed when the study services are procured. If this Advertisement indicates that the Schematic Design/Certifiable Building Study fee is to be negotiated, following successful fee

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negotiations, the Contract will be amended to incorporate a scope and fee for schematic design and certifiable study services. If study certification pursuant to M.G.L. c. 7C is completed, the Contract may be amended to incorporate the design and construction administration scope of services and fee. Designers awarded the Contract for Study and/or schematic design are not guaranteed to be awarded the Design Phase. Study Phase: Pursuant to a recent revision to M.G.L. c. 7C Section 59, the Schematic Design will be included in the certified Study. DCAMM has established a goal of Ten (10) months to complete a Study, including Schematic Design. If selected for study services, the applicant agrees to execute the Study/Design Contract or its successor, without revisions or modifications. DCAMM compensates the Designer during the Study Phase for approved products in accordance with the approved work plan. Design Phase: DCAMM has established a goal of Ten (12) months to complete design (DD and CD). At the conclusion of the study, if the applicant is requested by DCAMM to perform final design services, the applicant agrees to amend the Study/Design Contract’s scope of services to include final design and construction administration services (Attachment G – Design Phase Scope of Services), and the certified study, and any other documents as necessary. The Contract is available on the DCAMM website at: https://www.mass.gov/files/documents/2019/02/04/contract-for-study-final-design-and-construction-admin-services.pdf. Also available is a template Design Phase Amendment, which includes Attachment G – Design Phase Scope of Services. https://www.mass.gov/files/documents/2017/11/06/design-phase-amendment-to-contract-for-study-final-design-and-construction-admin-services.pdf. No costs shall be incurred or work performed before all contract documents are properly executed and a project Notice to Proceed is issued in accordance with the terms of the contract.

CONDITIONS FOR APPLICATION

The applicant’s current or updated Master File Brochure must be on file with the Board prior to the date of application. As a condition of application, each applicant, if selected for the new project, agrees to carry professional liability insurance in an amount equal to the lesser of $5,000,000 or 10% of the Project’s Fixed Limit Construction Cost, but in no event less than $250,000 per claim in accordance with the Design Contract (i.e., minimum coverage of $250,000 up to $5,000,000 depending on the construction cost).

APPLICATION EVALUATION

Applications will be evaluated based on the DSB criteria for selection of semi-finalist and finalist appearing on the DSB website https://www.mass.gov/files/documents/2018/12/19/criteria-for-selection-of-semi-finalists-and-finalists-160707.pdf.The specific Personnel and Project Experience required is listed below.

PERSONNEL

1. Architect (Prime Firm)

2. Mechanical Engineer (M/P/FP)

3. Electrical Engineer

4. Structural Engineer

5. Civil Engineer 6. Landscape Architect 7. Specifications Consultant 8. Cost Estimator 9. MA Building Code Consultant

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10. Corrections Security Consultant 11. Food Service Consultant

If a discipline listed above is required to be registered by the Massachusetts Division of Professional Licensure, Applicants and Consultants shall be registered in the Commonwealth of Massachusetts in their respective disciplines.

PROJECT EXPERIENCE

Applications will be evaluated based upon the requirements of M.G.L. Ch. 7C §49 and the work listed on DSB Application Form Sections 8, 9 AND 10 which illustrate current qualifications in the following areas:

1. Demonstrated experience in the planning and design of correctional facilities of similar size and complexity.

2. Demonstrated experience in phasing corrections construction projects with high security requirements.

3. Demonstrated experience in coordinating temporary facilities.

4. Demonstrated experience with Food Service facilities in correctional institutions.

5. Demonstrated experience with Chapter 149A projects

APPLICANTS PLEASE NOTE

Please use the latest DSB Application Form (Updated July 2016) and follow the General Instructions for Filing Applications. Application Update: Please submit One Original, with the Sub-Consultant Acknowledgement forms and SDO Certification letters (by mail or hand deliver) and please email an electronic copy of the application form (do not include the Sub-Consultant Acknowledgment forms and SDO Certification letters) to applications.dsb@massmail.state.ma.us Applications that are incomplete will be rejected. Applications that are submitted on a form other than DSB Application Form (Updated July 2016) may be rejected as non-compliant and not be considered by the Board. Applications received at the DSB Office after the advertised deadline will not be considered.