Public Contracting Business Forum

Doing Business with Santa Clara Valley Transportation

Authority (VTA)

Procurement, Contracts and Materials Department

Organizational Overview• VTA is an independent special district that provides

sustainable, accessible, community-focused transportation options that are innovative, environmentally responsible, and promote the vitality of our region.

• VTA provides bus, light rail, and paratransit services, and funding partner in regional rail service including Caltrain, Capital Corridor, and the Altamont Corridor Express.

• As the County’s Congestion Management Agency, VTA is responsible for:o countywide transportation planningo congestion managemento design and construction of specific highway, pedestrian, and

bicycle improvement projectso promotion of transit oriented development.

• VTA builds partnerships to deliver transportation solutions that meet the evolving mobility needs of Santa Clara County

Vision and MissionVision StatementVTA builds partnerships to deliver transportation solutions that meet the evolving mobility needs of Santa Clara County

Mission StatementVTA provides sustainable, accessible, community-focused transportation options that are innovative, environmentally responsible, and promote the vitality of our region.

ValuesDependability, Quality, Sustainability, Safety, Integrity, Diversity, Accountability

Goals• Increase Ridership• Complete Phase 1 of VTA’s extension of BART to Silicon Valley and begin

Phase 2• Provide outstanding service to Levi’s Stadium• Implement true Bus Rapid Transit• Enhance community engagement

Procurement and Contracting MethodsInvitation for Bids (IFB)

• Used when a complete, precise and realistic specification or purchase description is available

• Sealed bids are publicly opened at a specified time and location • Award is made to the responsible and responsive lowest price bidder

Request for Proposals (RFP)• Used for award to the proposer whose proposal provides the greatest value (Best Value

Procurement) to VTA. All • Evaluation factors and their relative importance are specified in the solicitation. A

specific method is established and used to • Conduct technical evaluations of the proposals received and to determine the most

advantageous offer. An • Award is made to the responsible proposer whose proposal is most advantageous to

VTA with price and other factors considered.

Negotiated Procurements (NP/RFP)• Public Contract Code requires the VTA Board of Directors approve the use of the NP

process. • NP/RFP is used for contracting whereby the VTA and potential contractor negotiate on

both price and technical requirements after submission of proposals. • Award is made to the contractor whose final proposal is most advantageous to the

VTA.

Solicitations

VTA IFBs and RFPs are advertised on VTA.org. The basic details of the solicitations can be viewed without registering on the site at the following link:

http://www.vta.org/about-us/procurement

http://www.vta.org/about-us/procurement

How to Become a Vendor

• All contract solicitation information is published on the Procurement website, including all updates

• Vendors can register for a specific solicitation • VTA also advertises in the San Jose Mercury

News with “Notice to Bidders/Proposers” advertisements

• Vendors can call or e-mail requesting a particular IFB or RFP

Vendor Registration InstructionsThere are two ways to sign up as a "vendor"; either through an existing solicitation or on our Vendor Registration page. Either way, you just enter your email address in the field provided on the page and click the button.

1. To sign up as a vendor through an existing solicitation, you may do so at the following link:

http://www.vta.org/about-us/procurement/become-a-vendor

2. To register as a vendor, the instructions are at the following link:

http://www.vta.org/about-us/procurement/vendor-settings?action=Register

http://www.vta.org/about-us/procurement/become-a-vendorhttp://www.vta.org/about-us/procurement/vendor-settings?action=Register

Vendor Registration Instructions (cont’d)

• Enter your email address in the field provided on the page and click the button.

• If you are already a vendor an email will be sent to the email address we have on file that has verifies the information we have on file and instructions on how to update anything that is outdated.

• If you are not in the system you will be asked to submit your vendor information.

• Once complete you will be sent an email verifying your information and with a link that you must click to verify and complete the sign up process.

• Once registered, you will receive automated notifications of opportunities to bid. You can control the type and frequency of notifications from the vendor settings page.

Questions?

How To Do Business with

San Mateo County Transit District (samTrans)

Public Contracting Business ForumOctober 29, 2015

Mitchell Community Center

About samTrans

The San Mateo County Transit District is the administrative body for the principal public transit and transportation programs in San Mateo County:

• SamTrans bus service, including Redi-Wheels & RediCoast paratransit service, Caltrain commuter rail and the San Mateo County Transportation Authority

• Caltrain and the TA have contracted with the District to serve as their managing agency, under the direction of their appointed boards

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District Mission & Vision

Mission: To supply the public with a high-quality, safe and efficient transportation system that should enhance quality of life by increasing access and mobility, reducing congestion, improving the environment and promoting economic vitality.

Vision: The District is a mobility leader, providing transportation choices and a sustainable future that meets the needs of our diverse communities.

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Bids/Contracts

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Questions ???

Elke CampbellDBE Officer

(650) 508-7939campbelle@samtrans.com

A TRANSFORMATIVE INVESTMENT IN CALIFORNIA’S FUTURERicci Graham, Information OfficerVTA Public Contracting Business ForumOctober 29, 2015Palo Alto, CA

CONNECTING CALIFORNIA

• Phase I: » 520 Miles» San Francisco to

Los Angeles/Anaheim

• Phase II: » Extends 300 Miles» Connections to Sacramento &

San Diego

• Improves Mobility & Upgrades Bay Area Transportation Infrastructure

• Connects Bay Area to Central Valley

• Blended System Along Peninsula

• Multi-Model Transportation Hubs» Transbay Transit Center» Millbrae Transit Center» San Jose Diridon Station» Gilroy Station

CONNECTING CALIFORNIA: Northern California

PresenterPresentation NotesFills a much needed gap in the Bay Areas transportation infrastructure by improving mobility & upgrading existing transportation infrastructure.

Connects Bay Area to Central Valley like never before.

Blended system along the Peninsula means a lot for the Bay Area.

• 30% Goal for Small Business Participation » 10% Disadvantaged Business

Enterprises (DBE)» 3% Disabled Veteran Business

Enterprises (DVBE)

SMALL BUSINESS PROGRAM

• Businesses That Count Toward the Overall Goal are Certified:» Small Businesses & Micro Businesses » Disabled Veteran Business Enterprises » Disadvantaged Business Enterprises» 8(a) – Certified Firms

• The Authority Recognizes the SB Certifications from:» California Department of General Services (SB, DVBE, MB)» California Unified Certification Program (DBE) » Small Business Administration - 8(a) Program

• All State Contracts are Advertised Through http://www.bidsync.com

COMMITMENT TO DIVERSE SMALL BUSINESSES

• Approximately 22 Miles

• One Mile North of Kern/Tulare County Line to Poplar Avenue

• Estimated Contract Value$400-500 Million

• Timeline» Nov. 20: RFQ Released » March 13: SOQs Due» May: Announce Qualified Bidders» June 5: RFP Released» November 2015: Proposals Due» Early 2016: Authority Board Awards

Contract

CONSTRUCTION PACKAGE 4

• California Rail Builders: Ferrovial Agroman US Corp.• Central Valley Connection Builders: FCC Construccion S.A. and

Corsan-Corviam Construccion S.A.• Dragados/Flatiron Joint Venture: Dragados USA, Inc. and Flatiron

West Inc.• Salini Impregilo/Security Paving Joint Venture: Salini Impregilo

S.p.A. and Security Paving Company, Inc.• Tutor Perini/Zachry/Parsons a Joint Venture: Tutor Perini

Corporation, Zachry Construction Corporation and Parsons Transportation Group Inc.

CP 4: QUALIFIED CONSTRUCTION TEAMS

CURRENT OPPORTUNITIES• HSR 14-65 – RFP for Proposition 1A Funding Plan Independent Consultant

Reports» Before Prop 1A funds are Committed, Financial Firm/Team Develops Reports that

Accompany Funding Plans for Each Usable Corridor or Segment of High-Speed Rail» September 18: Authority Announces Intent to Award Contract to Project Finance Advisory

Limited

• HSR 15-34 – RFQ for Environmental and Engineering Services on the San Francisco to San Jose and San Jose to Merced Project Sections

» October 6: Authority Board Awards Contract to HNTB and Tasks Authority CEO with Negotiating Final Contract

• HSR 15-02 – RFEI for Delivery of an Initial Operating Segment» September 29: Feedback on Delivery Models that Include Private Sector Investments» Authority Received 36 Responses from the National and International Community on Cost

Savings, Innovation, Private Sector Investment and Procurement - Contract Bundling Approaches

PresenterPresentation Notes“Doing Business with High-speed rail” on our website at www.hsr.ca.gov – Under “About Us and “Contracts Currently Out to Bid” Types of Contracting Opportunities include:Design-BuildA&EProfessional Services

Type of Work Includes:

Regional ConsultantsOutreach/Public RelationsContract & ComplianceProject ManagersPlannersEngineers

Design-Build DesignEngineersConstructionInspection

Project & Construction Mgt. Risk, Inspection ManagersContract & Compliance

Right-of-WaySurveyors EstimatorsRight-of Way Agents

DOING BUSINESS WITH HIGH-SPEED RAIL

PresenterPresentation Notes“Doing Business with High-speed rail” on our website at www.hsr.ca.gov – Under “About Us and “Contracts Currently Out to Bid” Types of Contracting Opportunities include:Design-BuildA&EProfessional Services

Type of Work Includes:

Regional ConsultantsOutreach/Public RelationsContract & ComplianceProject ManagersPlannersEngineers

Design-Build DesignEngineersConstructionInspection

Project & Construction Mgt. Risk, Inspection ManagersContract & Compliance

Right-of-WaySurveyors EstimatorsRight-of Way Agents

STAY INVOLVED

Ricci Graham, Information Officer(408) 277-1086 ricci.graham@hsr.ca

Ben Tripousis, Northern California Regional Director(408) 277-1085 ben.tripousis@hsr.ca.gov

Northern California Regional OfficeCalifornia High-Speed Rail Authority 100 Paseo De San Antonio, Suite 206 San Jose, CA 95113www.hsr.ca.gov

instagram.com/cahsra

facebook.com/CaliforniaHighSpeedRail

twitter.com/cahsra

youtube.com/user/CAHighSpeedRail

City of San Jose Contracting and Procurement

October 29, 2015

About San Jose

• Founded in November 29, 1777 as Pueblo de San Jose, California’s first civilian settlement

• Population in excess of 1 million residents• Largest City in the nine-County Bay Area• 3rd Largest City in California• 10th Largest City in the United States• Median Age is 35.6 years• Dynamic and vibrant city with diverse population

• City contracts for services, supplies, equipment, information technology, consultants and public works construction

• City has consolidated all procurement solicitations to post on BidSync

• All bid documents are available electronically in addition to updated questions and answers, addenda and final results during the procurement process

• City is committed to promoting opportunities for local and small businesses

City Solicitation Process

City Solicitation Process (continued)

• June 2004, City established a Local and Small Business Preference Policy for the procurement of supplies, materials, equipment and services

• By City Charter, construction contracts must be awarded to the lowest responsive and responsible bidder

Purchasing Contracts Awarded

• Average of 1,500 contracts awarded per year for an average of $142 million

– 28% awarded to local suppliers with 33% of contract dollars going to local suppliers

– 9% awarded to small suppliers with 6% of contract dollars going to small suppliers

Construction Contracts Awarded

• Average of 60 contracts awarded per year for an average of $80 million

– 39% awarded to local contractors with 44% of contract dollars going to local contractors

– Average of 16% awarded to small contractors with 9% of contract dollars going to small contractors

Public Works Consultant Contracts Awarded

• Average of 25 consultant contracts awarded per year for an average of $23 million

– 63% awarded to local consultants with 69% of contract dollars going to local consultants

– 24% awarded to small consultants with 17% of contract dollars going to local consultants

Websites

• Finance/Purchasing http://www.sanjoseca.gov/index.aspx?ND

• BidSynchttp://www.bidsync.com

• San Jose International Airport http://www.flysanjose.com/fl/business.php?pa

http://www.sanjoseca.gov/index.aspx?NDhttp://www.bidsync.com/http://www.flysanjose.com/fl/business.php?pa

Doing Business in the City of Palo Alto

Palo Alto is a draw for start-ups and established businesses. Maybe it's because Silicon Valley was born here, in a humble garage on Addison Ave, where Bill Hewlett and David Packard began their little business in 1938.

The city gets top marks from business for a number of reasons. For retailers such as Stanford Shopping Center and others, the area offers excellent demographics with cultural diversity and high household incomes. Palo Alto is a lively city, with a daytime population of over 120,000 people who frequent local restaurants, coffee houses, and shops. At night, Palo Alto is a regional draw for its cultural events, top-rated restaurants and nightlife.

Palo Alto businesses enjoy the efficient utility services provided by the city. This is possible because Palo Alto had the foresight to invest in its own municipal utilities back in 1896. Modern services include a dark fiber infrastructure that provides ultra-fast Internet access.

With its international reputation as a leader in technological development, and its California-heritage tradition,Palo Alto is an extraordinary place to operate a business.

Starting or Relocating a Business

Palo Alto values its vibrant business community and recognizes the contribution that businesses, from small retailers to billion-dollar corporations, make to the character and economic vitality of Palo Alto.

To assist you in starting or locating your business in Palo Alto, we have a number of tools and partners available.

The City has an annual business registration requirement for most businesses located in fixed places of business within the City. For these businesses, a one-time certificate of use and occupancy is likely also required. Some businesses require special permits or licenses.

For tenant improvements, or other work requiring permits, our Development Center is a one-stop shop.

For further information, please contact:Office of Economic Development250 Hamilton Avenue, Palo Alto, CA 94301Phone: (650)329-2604

The City of Palo Alto has a reputation as a world leader in technology and innovation and is a major employment center for the Bay Area. Thousands of companies are located here, delivering a wide range of products and services, from technology and its associated enterprises to community-serving businesses.

The City’s limited Economic Development staff constantly takes a more proactive role in supporting the attraction of new business to Palo Alto, while helping to retain and grow existing enterprises. Staff focus is on understanding and meeting the needs of revenue-generating companies (i.e. retail, hotel, business-to-business, etc.) that help to fund vital city services. Also, by serving as an advocate with other City departments such as the Development Services, Planning, Fire, and Utilities, Economic Development staff will work to facilitate the appropriate growth of companies in Palo Alto by helping make development and location processes as transparent and predictable as possible.

Doing Business

Our Economic Development approach also champions the innovative spirit of our businesses and community to ensure Palo Alto maintains its leadership position as a global center for innovation and an attractive place to launch new ideas and businesses. Some companies in the “innovation” space may provide little direct revenue benefit (i.e. taxable sales, etc.) to the City’s general fund. Nonetheless, on the “soft side”, maintaining the City’s brand as a place where people’s creative ideas can become world-renowned businesses keeps small city Palo Alto a globally competitive city, with indirect revenue benefits and economic, social, and community multipliers of real value.

Doing Business

City of Palo Alto Procurement

City's Procurement StrategyVision: Provide customers with collaborative strategic procurement practices in support of City’s services by generating value through strategic sourcing, efficient processes, and ethical professionalism.

Mission: Provide effective procurement services in alignment with our strategic plan of electronic (paperless) business operations that supports City departments in delivering timely quality services to our community.

Strategic goals:

· Ensures the City receives extraordinary value

· Represents the City’s standards for stewardship & citizenship

· Utilizes best practices and acts as a role model for others

· Empowers all employees to provide excellent service

With this strategy, Purchasing & Contracts Administration expects to lower costs, increase quality and efficiency and provide greater service innovation to its customers.

The Purchasing & Contracts Administration Division constantly strives to deliver best service efforts through technological innovations and evolving best practices.

New and innovative solutions for fiscal year 2016:

· Electronic Signature Tool – DocuSign

· e-Document Management - PlanWell Collaborate (paperless office)

· e-Procurement System – Planet Bids

· Regulatory Compliance Enforcement & Vendor Outreach

· Simplified Purchasing – Ongoing procedural improvements

· Managed Print Services– In flight for FY16

· Civic e-Shopping Mall for COOP purchasing – In flight for FY16

· Procurement Academy – In flight for FY16

· Purchasing revisions to PA Municipal Code – In flight for FY16

John Montenero | Chief Procurement Officer | ASD/Purchasing Div.250 Hamilton Avenue | Palo Alto, CA 94301D: 650.329.2300 | E: John.Montenero@CityofPaloAlto.org

Doing Business with the City of Mountain View

Presented by Tina Yoke, C.P.M.Purchasing and Support Services ManagerOctober 29, 2015

General Information

Mission: To provide Quality services and facilities that meet the needs of a diverse and caring community in a financially feasible manner

Population of approximately 75,000 Located 10 miles north of San Jose and

35 miles south of San Francisco

General Information continued

Geography of 12.2 square miles Many technology based businesses such

as Google, LinkedIn, Symantec and Microsoft.

City has AAA credit rating by Standard & Poor’s, one of the nation’s top credit rating agencies

Business Resources

Business Information at http://www.mountainview.gov/business/default.asp

Starting or relocating a Business? Go tohttp://www.mountainview.gov/depts/comdev/e

conomicdev/startingbuss.asp City’s main webpage at

www.mountainview.gov

http://www.mountainview.gov/business/default.asphttp://www.mountainview.gov/depts/comdev/economicdev/startingbuss.asp

Are you interested in selling your products and services to the City? If so, you’ll be surprised what the City buys.

You’ll be surprised what City Purchasing Buys

You’ll be surprised what City Purchasing Buys

Go to Purchasing Informational web page

http://www.mountainview.gov/depts/fasd/purchasing/default.asp Get registered to be placed on bid list Centralized Procurement

To become a vendor

Doing Business with the City

The City is committed to Fair and open competition. Vendors who are interested in conducting business with the City are given the opportunity.

No preferential treatment and favorites from one vendor to another

Questions? Call (650) 903-6324 or email www.purchasing@mountainview.gov

Slide Number 1Public Contracting Business Forum�Organizational OverviewVision and Mission�Procurement and Contracting MethodsSolicitationsHow to Become a VendorVendor Registration InstructionsVendor Registration Instructions (cont’d)Questions?Slide Number 11How To Do Business �with�San Mateo County Transit District (samTrans)About samTransDistrict Mission & VisionBids/ContractsSlide Number 16Slide Number 17Slide Number 18Questions ???Slide Number 20A TRANSFORMATIVE INVESTMENT �IN CALIFORNIA’S FUTUREConnecting CaliforniaConnecting California: Northern CaliforniaSMALL BUSINESS PROGRAMcommitment to diverse Small BusinessesConstruction Package 4CP 4: Qualified Construction TeamsSlide Number 28Slide Number 29Stay involvedSlide Number 31Slide Number 32About San JoseCity Solicitation ProcessCity Solicitation Process (continued) Purchasing Contracts AwardedConstruction Contracts AwardedPublic Works Consultant Contracts AwardedWebsitesSlide Number 40Doing Business in the City of Palo AltoSlide Number 42Slide Number 43Slide Number 44Slide Number 45Slide Number 46Slide Number 47Slide Number 48Doing Business with the City of Mountain View General InformationGeneral Information continuedBusiness Resources��������Are you interested in selling your products and services to the City? If so, you’ll be surprised what the City buys.To become a vendor Doing Business with the CitySlide Number 56