Slide 1Public Assistance
Disaster Closeout
2 Types of Work
Time Extensions may be given under extenuating circumstances
State may grant up to 12 months of time extensions (6 months at a time). After States authority, FEMA may grant more time.
Texas Department of Public Safety
Permanent Work
Allowed 18 months to complete the work
State may grant up to 30 months of time extensions (6 months at a time).
Texas Department of Public Safety
Small Project Worksheets (PWs)
Possible inspection of work (sampling/percentage)
Insurance is reviewed and applied if necessary
State makes payment
Large PWs
Compliance monitoring takes place until the work is complete. Monitoring includes a quarterly visit of the project and expenditures incurred.
Applicant submits a P4 when work is complete
Inspection is conducted
Payment is made
Paperwork Retention
Office of Management Budget (OMB) requires grant recipients to maintain financial and program records for 3 years beyond the date of the final status report, or as required by the grantee’s standard record retention policy if that policy requires retention beyond the 3 year requirement
State agency retention requirements have changed to 4 years
Texas Department of Public Safety
Once all work, insurance and payments
have been addressed,
final signature on a
Texas Department of Public Safety
Closeout certification form is an internal document placed in the applicant file stating:
All work and costs claimed are eligible
All work claimed has been completed
All expenses for work claimed and deemed eligible have been paid in full
No further claims for damages
Texas Department of Public Safety
Questions?
Monique Ortiz
Texas Homeland Security
O: 512-424-7846