St. Francis de Sales School Fraying. Learning and Living Together

PTO Meeting Minutes September 8, 2016 • 8:00-9:00am

Attendees: Hope Gassett, Natalie Herrera, Cheryl Hieger, Lesley Clinton, Marcia Jackson, Diane Benevides, Ratna Vo, Julie Steidley, Eileen Wieland, Juanice Colwell, Rocio Allende, Anne-Marie Nguyen, Jennifer Andreas, Stephen Klein, Isabel Ortiz-Gratis, Fernando Perez, Linda Stockton, Martanya Hyde, Shona Marscola, Royal Simmons, Sally Spieldenner

Opening prayer

Reports

• Principal (representative: Mr. Klein) o Preview of upcoming school events for September

• Family Picnic on the 12*, 11-1pm • teachers will man a school booth at ministry fair after mass, Sept. 12^^/13"^ • VIRTUS Protecting God's Children course offered 9/24, 6:30pm, library • Kinder picnic 9/24; Guardian Angel Ceremony 9/25; Houston Area

Independent School fair 9/27; Individual picture day 9/28; Dress Like a PIRATE Day 9/29; Dads 'n Donuts 9/30.

• Teachers (representative: Mrs. Stockton) o Thanks for the welcome back luncheon, lunch boxes faculty members received

as gifts, for smoothly-run PTO events so far this school year o Faculty encouraging parents to use car line to keep halls clear and safe o Pre-K and Kinder request a small set of P E equipment. Mrs. Stockton will create

a list of items (small cones, ribbons, etc.) for organizing relays and activities. o Eileen Wieland: durable, secure plastic locker shelves rather than wire ones?

Perhaps these can be added to supply list for upper grades?

• School Board (representative: Juanice Colwell) o School board discussed school supplies at its first meeting: deadline for ordering,

possibility of having cost of supplies included with tuition, o Board is redoing its by-laws to achieve alignment with the diocese o Discussed matters relating to facilities and the phone system o All are invited to come to the next meeting on September 17

• Treasurer (representative: Natalie Herrera) o Finances are in order; it will soon be time to decide on a PTO fundraiser activity

8100 Roos • Houston. Texas 77036 • (713)77-1-4447 • Fax (713) 27I-W744

St. Francis de Sales School Praying, Learnum and Living Together

Founded in 1 9(54

Secretary (Lesley Clinton) o PTO site is updated frequently and includes meeting agendas and minutes o Those coordinating volunteer efforts, please send documents, tips, and other

information for the PTO binder so that we can document best practices o We've created a database of volunteers using forms from volunteer meetings

• Box Tops (representative: Marcia Jackson) o $500 has already been made for the school o HEB often has specials (buy 15 box top items and get a bonus, etc.) Keep an

eye out for signs. Other stores have promotions, too. o Don't cut off expiration date when sending in box tops or they can't be used

• Spirit Shop (representative: Eileen Wieland) o Coin bags and P E shirts will arrive at end of week. All orders will be filled soon, o Mrs. Hyde's company is taking care of coin bags, looking into sweatshirts

• Volunteer Coordinator o A meeting date will be announced soon for grade level coordinators

• Family Ambassador o There are at least 20 new families o Ideas: new families matched by grade level, foreign language ambassadors

• Counselor (Mrs. Grant) o Nick Finnegan Counseling Center is sending an expert to talk to parents

• Oct. - Executive Functioning and Organization for student success • 2"" talk will be on fostering positive social interactions among giris • Two talks will be evening talks; on will be a brown bag lunch

o Coordinating with Chick-fil-A to offer Spirit nights for S F d S

• Recap of July and August events o Welcome coffees

• Well-attended this year and enjoyable for all o PIN nights and volunteer meetings

• 80/90 attendees at each volunteer meeting

Old News

810()Roos • Huustoi i . Texas 77036 • (713)774-4447 • Fax (713) 271-6744

St. Francis de Sales School Prayiiifi. Lt^arnin^ and Living Together

Foun(i<"(l in 1 904

Welcome back luncheon for faculty • Gina from Tejas did a great job providing homemade chicken noodle

soup. She also filled a last-minute dinner order to that teachers could have sandwiches in the evening after a long day of prepping for the year.

Family directory/business directory and adverts • We will know soon whether an online directory is feasible

Used uniform and gear-up sales were organized and successful

• Marquee o Fernando Perez, Cheryl Hieger collecting quotes for solar power marquees, o Martanya Hyde will find out what has worked for other schools.

• S O S points o Each family has a page in the S O S binder, which is kept at the front desk and

brought to volunteer events. Families are responsible for logging events at which they have volunteered, even if they have signed a separate sign-in sheet at an event. (The latter are used to help us contact volunteers and to verify presence at an event.) All should check periodically to ensure they've entered their events.

o Electronic database possible? Reminders of procedures in deSales details?

New News • Family Picnic - volunteer email goes out later today, S*' grade will sell water balloons

and concessions. No car wash this year. • 8* grade garage sale - 9/26, parking lot. Vendors can rent a booth for $25. An 8*̂ grade

booth will sell donated garage sale items. Drop off donations week of sale,location TBA. • Church gala - semi-formal; Hope Gassett collecting university items for auction baskets • October Sparkle Day - 9am-12pm • Mrs. Hyde coordinating Battle of the Ball Booster Club fundraiser 11/12-14. Needs

parent volunteers. S J has allowed use of gyms. Four gym floors, 22 teams.

Closing Prayer

Meeting Adjourned

8100 Rons • Houston. Texas 77036 • (713)771-4447 • Fax (713) 271-6744