provider reporting from the electronic health record division of informatics, information technology...
TRANSCRIPT
Provider Reporting from the Provider Reporting from the Electronic Health RecordElectronic Health Record
Division of Informatics, Information Technology and Telecommunications
NYC Department of Health and Mental Hygiene
NYC’s Current Electronic NYC’s Current Electronic ReportingReporting
• Currently Providers are mandated to report via: Fax, mail or Reporting Central (in-house
developed application)
• Challenges with current provider reporting: Data currently exists in EHR Issues with missing, late or incomplete report
• CDC/CSTE/NACCHO exploring opportunities for EHR provider reporting
Electronic Health Records: Electronic Health Records: Current LandscapeCurrent Landscape
• How can the Health Department leverage EHR systems so that providers don’t have to re-enter data into Reporting Central? Hundreds of EHR vendors with varying
systems and data fields Multiple jurisdictions with varying reporting
requirements
• Leverage and align with Meaningful Use initiatives
Pilot Project BackgroundPilot Project Background
Goal: To pull data from the EHR clinical data architecture (CDA) - continuity of care document (CCD), and pre-populate case report forms.
•Patient demographics
•Provider/Reporter demographics
•Disease details
Outcome: 60% of common fields can
be mapped, including required fields
Workflow SummaryWorkflow Summary
Architecture/Data FlowArchitecture/Data FlowPertussis EMR Reporting Pilot
NYC
DOHM
HEP
IC
Forms Manager
Request is made by clicking a
URL in the EMR
Parse the CCD
Provider completes the case report
missing fields
Complete case
report stored at the NYC DOHMH
Store CCD Report sent to Surveillance
System
CCD sent
Send URL with prepopulated fields
from CCD and empty fields from Reporting
Central
Return Populated Web Form
Most patient demographics can be automatically populated
Provider/ICN selects the form to fill out
Disease detail to be entered by the reporter
Demographic info on the provider, reporter and facility can be pulled from the EHR
Reporter reviews data before submitting
Reporter receives a confirmation number
Lessons LearnedLessons Learned
• Securing an EHR vendor partner
• Interpreting CCD fields/ translating EHR to public health
• Partnering with an off-site clinical practice to test message transmission
SuccessesSuccesses
• Using existing logic from current online provider reporting website
• Integration with an in-house Survey tool to quickly develop forms
• CDC resources and documentation: CDA, IHE Specification
• Collaboration with our grantee counterpart in Wisconsin One standard web service reports to two
jurisdictions
Next StepsNext Steps
• Continue enhancements to streamline workflow for providers in application
• Document reporting workflow in a clinical setting, get feedback from provider site
• Incorporate resources for the provider in the application
Healthcare Provider Feedback Healthcare Provider Feedback
• Presented to stakeholders, NYC Assoc. for Professionals in Infection Control and Epidemiology and The Institute for Family Health. They would like the application to: Prepopulate info from the EHR Store the case report in the patient’s medical
chart to document submitted version of the form