Exclusive Exhibitor & Sponsorship Opportunities

Solution Center: April 27, 2019

Register at www.ogr.org/exhibitors

Annual Conference& Solution

2019

CenterApril 25-27 | Williamsburg, VA

SOLUTIONS

CHALLENGES

Provide Unique

to Funeral Service

CHALLENGES

This year OGR is throwing a completely different open-ing party — forget the traditional reception in the exhibit hall. This year, you’ll join funeral directors and other ex-hibitors at the Tavern & Tap party — we’ll start with beer and wine at the Rockefeller Complex, a historic home with lots of character and

then walk through Colonial Williamsburg to Shields Tavern for dinner; you won’t have to be tied to an exhibit table the first night, and the cost of dinner is included with registration. The following morning, you’re invited to attend the Prayer Breakfast and Service of Remem-brance. Please take advantage of these opportunities to strengthen existing friendships and to create new ones. Remember, you have access to 95+% decision makers when you attend OGR’s conferences, so these events will be a great time to get to know them.

Take advantage of a total of 8 hours of face time with funeral home decision-makers including 5 hours of dedicated interaction in the Solution Room at OGR’s 2019 Annual Conference. Set in charming historic Williamsburg, Virginia, get the most out of your exhibitor registration by: engaging attendees in conversations about how your company can solve challenges; opting to present a 15-minute Demo Session; sponsor an event; and participating in social events that encourage building relationships.

Consultation TablesIn addition to a 6-foot table or a 10-foot wide space where you can display products and services, all exhibitors will have access to cocktail rounds reserved for holding meaningful, uninterrupted conversations with current or poten-tial customers.

Problem / Solution FocusOGR members need to solve problems. OGR wants to position you as a trusted resource. To that end, OGR asks each exhibitor to share how they can help funeral professionals solve a common challenge they hear from their cus-tomers. If you exhibit at OGR’s Solution Center, these solutions will be your trigger for catching members’ attention. Example: Problem: The value of funerals is declining in the minds of the public; Solution: OGR’s “Do Funerals Matter?” presentation offers a ready-to-go way to communicate the value of funerals. OGR will distribute these problem/solu-tion descriptions to attendees before and during the conference. We want OGR members to walk away from your table saying, “This supplier can help me improve my business!” See the Exhibitor Problem/Solution section in the online Registration Form to submit this information. Please note that OGR will not reserve exhibit space unless this information is submitted with registration.

Demonstration Stations*Do you have a product or service you’d like to highlight? Show your best product to funeral home attendees and promote the services you provide by reserving a 15-minute demonstration session. Time slots are available at 9:30, 10:00, 10:30, 11:00, and 11:30 a.m. on Saturday, April 27, 2019. Price is $500 which includes projector and screen. Hurry! These sell out fast.*Demonstration Stations are subject to OGR approval and will be reviewed in the order they are received.

One-On-One Time withDecision Makers!

More AttendeeInteraction

You Asked for It

SOLUTION CENTER

Solution Talks

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All 2019 exhibitor registrations must be submitted online at

www.ogr.org/exhibitors

Exhibitors may choose one of the following:

• One (1) draped 6’ tabletop - $799 (non-member- $999)

• One 10’ x 3’ space with 6’ draped table - $999 (non-member- $1,199)

All exhibitor registrations include:Access to all educational sessions (excluding members only sessions), the Welcome Party: Tavern and Tap (Fri-day), seated tables for consultations with attendees in the Solution Center (Saturday), Solution Center beverages and buffet lunch (Saturday), and the plated Prayer Breakfast and Service of Remembrance (Saturday). Tickets may be purchased for the Celebratory Luncheon (Friday) and An Evening with Thomas Jefferson closing party (Saturday).

Exhibitor’s Profile for the Conference Directory and AppThe Exhibitor and Sponsorship Contract asks each exhibiting company to provide OGR with a descriptive profile detailing the product, service, or history of the company for inclusion in the on-site Conference Directory and OGR Conference App. The description should be 60 words or less and be submitted by April 1, 2019, to Mark Allen at mallen@ogr.org. OGR reserves the right to edit all copy to comply with editorial guidelines and length specifications.

Exhibitor Information

Fri., April 26 (Noon-5:00 p.m.)—Exhibitor setupFri., April 26 (6:00-9:00 p.m.)—Tavern & Tap Welcome PartySat., April 27 (8:00-9:00 a.m.)—Prayer Breakfast & Service of RemembranceSat., April 27 (9:00 a.m.-2:00 p.m.)—Solution Center (exhibits, Demo Stations, Solution Talks & buffet lunch)Sat., April 27 (2:00-4:30 p.m.)—Exhibit teardown

Exhibitor Schedule

OpportunitiesSponsorshipAll sponsor levels receive the following rewards:

• Company name and logo on on-site sponsor signage• Standard sponsor listing on OGR’s website and conference app with company name, logo, and description• Standard sponsor listing in the on-site Conference Directory with company name, logo, and description• Verbal thank-you during the Opening/Keynote Session/Milestones Awards I session (Fri., April 26)• “Sponsored by” signage in proximity of your sponsored event• Pre-show Attendee List emailed on April 1, 2019

Select one of the following sponsorship levels to receive additional Sponsor Rewards.

Platinum Sponsor $2,500

• Celebratory Luncheon featuring member honors and installation of the board (Fri., April 26)• Prayer Breakfast & Service of Remembrance (Sat., April 27)• Solution Center Buffet lunch during dedicated time with exhibitors (Sat. April 27)• An Evening with Thomas Jefferson closing party (Sat., April 27)

Select One of the Following Events

• 3-minute time slot on stage at your chosen event featuring a company representative• Company literature placed at each attendee’s seat prior to start of the Keynote Address (Fri., April 27) • $150 off 15-minute Demo Session during the Solution Center (Sat., April 27)—2 available • Full-page ad in the on-site Conference Directory • Pop-up banner designed to your specifications and yours to keep • Post-show attendee list with mailing addresses (Excel)• Two tickets to the Celebratory Luncheon (Fri., April 26)• Two tickets to An Evening with Thomas Jefferson closing party (Sat., April 27)

Platinum Rewards - Select 5*

Gold Sponsor $1,500 • Opening General Session: Uncorcked & Unplugged (Thur., April 25)

Opening educational session featuring beer and wine paired with member discussions• Opening Keynote: Becoming a Difference Maker in the Midst of Change (Fri., April 26)• Closing Night Cocktails on the Terrace (2 drink tickets per attendee) (Sat., April 27) Cocktails on a charming terrace prior to the Closing Night Dinner at The Regency• Conference Directory Cover Sponsor (company name and logo on front cover)

Select One of the Following Events

• Full-page ad in the Conference Directory • Pop-up banner designed by you and yours to keep • Post-show attendee list with mailing addresses (Excel) • Two tickets to the Celebratory Luncheon (Fri., April 26)• Two tickets to An Evening with Thomas Jefferson

closing party (Sat., April 27)

• Company literature at a Sponsor Table in the general session (Fri., April 26 & Sat., April 27)

• Introduce the facilitator of the Opening Keynote Session (Fri., April 26)—must select option #2 above.

Gold Rewards - Select 4*

Visit www.ogr.org/sponsorships

to lock in your choice

Silver Sponsor $1,000 • General Session: Handling Price Shoppers Effectively (Fri., April 26)

• Closing Keynote Session: Education (Sat., April 27) The Challenges are Real, but You’re Ready

• Solution Center Coffee & Tea Station (Sat., April 27)• Solution Center Soda, Juic,e and Water Station (Sat., April 27)

Select One of the Following Events

• Half-page ad in the Conference Directory • 30-second PA announcement during Solution Center

hours (Sat., April 27)• Company literature placed at each attendee’s seat prior

to start of the Keynote Address (Fri., April 27) • One ticket to the Celebratory Luncheon

(Fri., April 26)

• One ticket to An Evening with Thomas Jefferson closing party (Sat., April 27)

• Company literature at a Sponsor Table in the general session (Fri., April 26 & Sat., April 27)

• Introduce the facilitator of the Opening Keynote or Closing Session (Fri., April 26)—must select option #2 above.

Silver Rewards - Select 3*

Bronze Sponsor $750 • Friday Morning Beverages (Fri., April 26)—2 slots available - 7:00-9:45 a.m. / 9:45 a.m.-12:15 p.m.

• Saturday Afternoon Beverages (Sat., April 27; 1:45-4:00 p.m.)• Concurrent Sessions (Fri., April 26)—Select one of the following sessions (presented twice): Opioid Epidemic: How to Respond to the Crisis without Being an Expert (2:00 & 3:05 p.m.) Improving the Health of Your Business (2:00 & 3:05 p.m.) How End-of-Life Practitioners and Funeral Professionals Can Serve Families Together (2:00 & 3:00 p.m.)

Select One of the Following Events

• Half-page ad in the Conference Directory • 30-second PA announcement during Solution Center hours (Sat., April 27)• Introduce the facilitator of your chosen concurrent education session

Bronze Rewards - Select 2*

Print AdvertisingExhibitors are encouraged to promote their products and ser-vices in the official Conference Directory and The Independent® magazine, OGR’s flagship publication. Advertising packages and pricing can be obtained by contacting Scott McClure at

(800) 637-8030 or smcclure@ogr.org.

Visit www.ogr.org/sponsorships

to lock in your choice

* Limit one of each reward per sponsor.

Location of the Solution CenterThe Solution Center will be located at Williamsburg Lodge, Autograph Collection in Virginia Room EF. OGR reserves the right at all times to modify the floor plan to meet the needs of the showcase and the exhibitors.Solution Center Hours - 8 hours of face timeAll exhibitors are encouraged to mingle with OGR Members and staff at the opening Tavern & Tap party (Rockefeller Complex and Shields Tavern) Friday, April 26, from 6:00 – 9:00 p.m.Saturday, April 27 –Prayer Breakfast & Service of Remembrance– 8:00 – 9:00 a.m.Saturday, April 27 – in the Solution Center from 9:00 a.m. – 2:00 p.m. with Demo Stations and Lunch BuffetEXHIBITOR SET-UP:Friday, April 26 from 12:00 p.m. – 5:00 p.m.EXHIBITOR MOVE-OUTSaturday, April 27 from 2:00 – 5:00 p.m. All exhibits must be staffed and remain intact until the official closing hour.Installation and Dismantling Exhibitors will be permitted to begin assembling their exhibits at 12:00 noon on Friday, April 26. In all cases, exhibits booths must be set up by 5:00 p.m. on Friday, April 26. Dismantling: all exhib-its must be removed by the exhibiting company no earlier than 2:00 p.m., Saturday, April 27. No exhibit or part of an exhibit may be removed from the space allocated during the period of the showcase, except in extreme cases. Permission for such removal must be obtained from Mark Allen, Executive Director & CEO. Any exhibit torn down prior to official closing time without permission from the Executive Director & CEO will be charged a penalty fee of $250.Use of SpaceEach exhibitor is responsible for keeping the aisle or aisles near the exhibit space free of congestion due to demonstrations or other promotions.HotelMove-in Instructions: The Solution Center will be located in Virginia Room EF. Check your exhibitor confirmation letter for more details.Rates for Boxes/PackagesA $3.00 handling fee per delivered box or item will be charged. A $100 handling fee applies for unloading and loading pallets. Any materials required for upcoming events may be sent three days prior to the event for holding. Check your exhibitor confirmation letter for the Williamsburg Lodge price list or go online: www.ogr.org/annual-conference-exhibitor.

LiabilityExhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify and save OGR and the Hotel, its members, its owners, its operator and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents harmless against all claims, losses or damages to persons or property, governmental charges or fines and attorney’s fees

arising out of or caused by its installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the Hotel and its employees and agents.InsuranceExhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Compre-hensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the Contractual liability set forth in this Exhibit Agreement, in the amount not less than $2,000,000 Combined Single Limit for personal injury and property damage. The Hotel, its owners, and its operator shall be included in such policies as additional named insureds. In addition, Exhibitor acknowledges that neither the Hotel nor its owners maintain insurance covering exhibitor’s property and that it is the sole responsibility of Exhibitor to obtain business interruption and property damage insurance insuring any losses by Exhibitor.SecurityOGR will not provide security. Exhibitors are solely responsible for their own exhibit and personal materials and should insure the exhibit against loss or damage from theft, accident, vandalism, fire, or other causes. All property of an exhibitor is understood to remain in the exhibitor’s care, custody, and control in transit to, from, or within the confines of the exhibits.Care of Building and EquipmentExhibitors or their agents must not injure or deface the walls or floors of the building, the exhibit space, or the equipment of the exhibit space. Nothing will be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the building or furniture. All materials used in decoration must be flameproof. Electrical wiring must conform with National Electrical Code Safety Rules. Combustible materials or explosives are not permitted in the exhibits. Exhibitors will obtain Hotel’s advance written approval before using items in event and function space that could create noise, noxious odors, or hazardous effects (e.g., loud music, smoke or fog machines, dry ice, confetti cannons, candles, or incense) and before engaging in any activities outside of the reserved function rooms (e.g., registration table). Customer will obtain any required Fire Marshall or other safety approvals and will pay any expenses incurred by Hotel as a result of such activity, such as resetting smoke or fire alarms or unusual cleanup costs.CancellationsAll cancellations must be made in writing to Mark Allen, OGR Executive Director & CEO. Exhibitor fees, less a 50% cancella-tion fee, are refundable if written notice is received for cancella-tions before March 1, 2019. No refunds will be made for no-shows and late cancellations. Cancellations received after March 1, 2019, obligates the exhibitor to full payment of the exhibit space and forfeiture of all monies paid. No refunds will be made after this date. Failure to occupy exhibit space does not release the exhibitor from the obligation to pay for full cost of the exhibit space.

Exhibit Details