proven performers, good neighbors 1 prequalification requirements for subcontract opportunities june...

Proven performers, good neighbors

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Prequalification Requirements for Subcontract Opportunities

June 1, 2006


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Introductions & Safety Topic

Introductions

– Diane Osbourne, Small Business Advocate– Dave DuRegger, Subcontracts Manager– Gary Cough, Site Construction Manager– Otis Drinkard, Construction Superintendent– Al Peter, Construction Safety Supervisor– Nevin Thomas, Safety Manager

Safety Topic

R:/Administration/Presentation/SubcontractorTraining/Prequalification Requirements for Subcontractors June 2006


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Prequalification Process

Prospective companies will be required to prequalify for each Request for Proposal (RFP) opportunity.

The process for becoming prequalified requires the active participation of interest companies.

All project RFP’s are Invitation to Bid Only-the completion of prequalification process does not guarantee participation in any RFP


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Bechtel Supplier and Contractor Portal

All interested companies are required to register on the Bechtel Supplier and Contractor Portal- http://supplier.bechtel.com

– Dunn and Bradstreet Number– Bonding capacity, bid range– Annual sales– Area of expertise, work experience– Business size classification

Information is utilized to assess your company’s capability

You may also send a letter of introduction & company capabilities to the Project Small Business Advocate


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Prequalification Process

Most RFP Opportunities will be posted on the project website under Suppliers/Subcontractors/Opportunities: http://www.bechtelparsonsbgcapp.com

Prequalification requirements will be listed on the description for the scope of work

Submit interest and prequalification documents utilizing the e-mail tool by clicking the envelope icon


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Small Business

BPBG is committed to providing meaningful roles for small, small disadvantaged, HUBZone, women-owned, veteran-owned and service disabled veteran-owned businesses

Am I a small business? http://www.sba.gov/size/indextableofsize.html http://www.sba.gov

BPBG strongly encourages partnerships between small businesses and small and large businesses

Identify the role of each partner in your plan

Submit prequalification documents for each partner


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Prequalification Documents

General Requirements - Supplier / Contractor Information

– Bechtel Supplier and Contractor Portal– Commercial / Financial Capability

Forecast of Upcoming Opportunities Review RFP Specific Requirements – Prequalification

Request on BPBG Website includes submission of documentation to demonstrate compliance:

– Minimum Go / No-Go Scope-Specific Requirements Directly Relevant Experience Past Performance

– Minimum Go / No-Go Safety Program Implementation and Performance History

– Quality Assurance Program requirements– Environmental Compliance – Role of Subcontractors


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Prequalification Documents Cont.

Submit Requested Information by due date

Evaluation of Responses – Additional information may be requested

List of Prequalified Offerors


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Quality Assurance and Control Guidelines

Management System to assure yourself and the customer that you are doing what you say you are going to do

Focus on what is important (contract, specifications, codes and standards, and schedule)

Good Business (have a plan, document key activities, report with object evidence to support conclusions)

Strive to improve efficiency


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Safety and Health Prequalification

How do we evaluate potential subcontractors?

• We ask for your Experience Modification Rate (EMR)• Where does this come from?

Your insurance carrier provides the EMR and this is based on your loss experience

We are looking for an EMR of 1 or less, you should be as well


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Things we want you to report about your company:

• Your exposure hours or hours worked (last three years)• If you had any fatalities and a description of them• How many lost workday cases within the last three years• Your medical only cases

All the information is on your OSHA 300 log

We are also asking you to provide a copy of your OSHA 300 Log



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Safety and Health Program Guidelines & Safety Ratings


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http://www.osha.gov/recordkeeping/OSHArecordkeepingforms.xls

Down load this form and maintain your records electronically.

It includes the annual summary sheet, and this is where it is easy to find the information you need to provide.


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List the type of work your company does

Tell us about how you investigate accident and who these are reported to in your company

Do you do regular inspection of the workplace and how are violation handled?

Do you conduct safety meetings and by whom?

Do you have written safety program with assigned responsibilities ?


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Do you have training programs?1. New Supervisor 2. Orientation for new hires

Do you have a Hazard Communication Program?

1. A written program2. Material safety date sheets (MSDS)3. Produce/containers labels4. Worker training to understand the MSDS and

labels


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Safety and Health Plan

An example Safety and Health Plan has been provided to help develop your own.

Your Safety and Health plan should include:

Company Safety and Health policy statement

1. Assign responsibilities and reporting relationship of your Safety Person

2. Employees’ right to stop work and report unsafe condition without fear of reprisal

3. Company procedures to eliminate accidents and injuries


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Personal protective equipment:

1. Hard hats2. Safety glasses3. Safety shoes4. Hearing protection5. Fall protection



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The training requirements as an example:

1. New worker orientation2. Confined space3. Fall protection4. Excavation and trenching5. Emergency response6. Respiratory protection7. Etc.


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Hazard Communication

1. Written program, this describes your program2. Material Safety Data Sheets (MSDS)3. Product/container labels4. Workers’ training


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Accident reporting and investigation

1. Are accident reports and causes tracked

2. Are hazards reported to employees in safety meetings as things to watch out for

3. Are they used as lessons learned


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Job site inspections

1.By whom2.How often3.Responsibilities for corrective action4.How are the results reported and to whom5.Are findings tracked to completion• Date of identified deficiency & description• Projected resolution date & actual date corrected


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• The development of Activity Hazard Analysis (AHA)

– The activity– Steps & potential safety and health hazards– The controls to mitigate the hazards– Equipment that will be used– Employee briefing or training


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Regular Safety Meetings

Daily job briefings

Morning stretch session

Job briefing for all work activities

Workplace inspections


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Monthly report of hours worked

Injury reports:– 0 to 60 report, this immediately using the best

information you have– CATEGORY 3 INCIDENT REPORT

OSHA recordable Lost time Near miss


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National Construction Labor Agreement

The BGCAPP project is signatory to the National Construction Agreement (NCA).

Under this agreement BGCAPP has reserved the right to pre-select certain work to be performed without becoming signatory to the NCA agreement.

The website description will indicate if the Scope of Work has been pre-selected or will require bidders to sign the project specific (NCA)


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National Construction Labor Agreement

Examples of contractors who may not need to become signatory to the agreement:– Local Contractors (Madison & surrounding counties)

Clark, Estill, Fayette, Garrard, Jackson, Jessamine, Madison, and Rockcastle Counties

– Small Business– Small Disadvantaged Business – Woman-owned Small Business – HubZone Business– Veteran Owned Business– Service-Disabled Veteran Owned Business


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Upcoming RFP Opportunities

This calendar year (3rd QTR CY06)

Fencing– ~ 10,000 ft. of outrigger equipped chain link fence– ~ 10 double swing and overhead gates– ~ 2 Mechanized cantilever gates

Civil Work– Vehicle Security Pop-up Barrier & Control System– Roadway Concrete– Access Control Building Concrete Foundation– Truck and Auto Canopy Concrete Foundation


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This calendar year (3rd QTR CY06) Con’t

Electrical Package– Roadway Lighting– Communication U/G Cable– UPS System– Small Standby Diesel Generator

Mechanical Utilities Package– Sewer Septic System– Potable Water Supply


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Subcontract Opportunities in CY07

Structural Steel Truck and Auto Canopy– Engineer, fabricate, two overhead canopies located beside the access control building– Truck canopy has a roof area of approximately 6000 SF– Auto canopy has a roof area of approximately 4500 SF

Badge Facility– 1500 SF (30’ x 50’ block building– Minimal windows for safety and security reasons– General electrical and plumbing– Water tank, fabrication and installation


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Subcontract Opportunities in CY07 (Con’t)

Design fabrication & erection of pre-engineered

steel buildings

Installation of 138K Substation


HVAC Package

Fire Detection and Protection

Concrete Block Masonry


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Heat Tracing/Freeze Protection

Special Coatings

Fireproofing

Internal Field Tank Linings

Thermal Insulation

Chemical Cleaning


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Phase 2 Main Plant Road Paving

The scope of work and time for all future RFP’s are subject to available federal funding and various agency approvals.

Continue to monitor the project website for more information


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Contact Information

Diane OsbourneSmall Business Program Advocate(859) [email protected]

proven performers, good neighbors 1 prequalification requirements for subcontract opportunities june...

Documents

prequalification requirements

good neighbors

proven performers

rfp slide

small businesses

small business bpbg

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small disadvantaged