prototype planning

Prototype PlanningPlanning and Summary for <Customer>

Social Prototype Experience

experience.create. deploy.plan.

moderate.

Presenter NameCompany nameApril 22, 2023

THE NEW WAY TO WORK TOGETHER

Process FlowActivities and Summary for each Stage

1) State Goals/Objectives2) Review Activities3) Establish

Measurements

experience.create.plan.

1

1) Perform Activities for Stage

2) Review Participation3) Summarize, Review

and Discuss Adoption

1) State Goals/Objectives2) Review Activities3) Establish

Measurements

1

1) Perform Activities for Stage

2) Review Participation3) Summarize, Review

and Discuss Adoption

2 3 4

Review Overall Summary

Agreement to “Go” forward

Discuss Next Steps Deployment Planning

experience.

moderate. deploy.

Prototype Experience Stages and Activities

1) Establishing Social Collaboration

2) Building your Communities

3) Networking and Communication

4) Working with your Newsfeed

Stage 1 – OverviewEstablishing Social Collaboration

Establishing the Social Collaboration experience will provide an understanding of some basic concepts using the following SharePoint features during this activity: Personal Sites Community Sites Team Sites

Stage 1 – ActivitiesEstablishing Social Collaboration

Getting familiar with the basic features of Personal Sites, Community Sites and Team Sites. The users will establish closer ties with the people and communities in their organization and learn how to extend their own personal network Setup and establish profile on Personal

Site Engage in Community Actively use the Newsfeed Add content to the Personal, Team and

Community sites

SummaryMEASURE THE PARTICIPATION

Goals and Objectives

Suggested ActivitiesCommunications

Metrics & Measures

Frame the Scenario for the Social Prototype Identify Users for Prototype Add Identified Users to Sites and

Communities Work with users to access/initialize

Personal Sites Hello World Posts to the newsfeed

Business Scenario Engagement Map Scenario to Activities in Guide Share Scenario and Activities with

Participants

Summarize the members that have not logged in and the members that have logged in, their connections and contributions that have occurred during this first stage.

This information will be used to encourage participation during the end of this stage and the beginning of the next stage.

Stage 2 – OverviewBuilding your Communities

Communities use categories to organize discussions, visitors can become members of the community if they want to contribute to those discussions. Each community contains information about the members, content and reputation which is earned by actively posting in discussions, and when content is liked, replied to, or marked as a best answer by other community members.

Stage 2 – ActivitiesBuilding your Communities

Work across communities, team sites and social space more efficiently Follow team sites and community sites and

view them from your Personal Site Perform Group Conversation Sites activities

Create a conversation Follow something Invite a team member into the site Add content Follow content View feeds/reply

Community Sites See what’s happening Note who are members of the site Check out the ratings Documents (post and link) Look at the owner/moderator features Observe your reputation Abuse Reporting




Metrics & Measures

Engage in the community Establish closer ties with people,

communities and sites Reach both immediate and extended

network re: daily events impacting work

Engage in Rich Discussions Across Multiple Topics

See what's happening across team sites, communities and the social space

Build and Leverage the Community Incentivize and Reward Participation Surface Important Information and

Thought Leaders Manage Documents and Workflow Enable Observational Dynamics

Summarize the participant's activities and show their community associations that they have built during this stage of the experience. Highlight the following activities: Category statistics @mentioned Top contributors in the

community site Their reputation What's happening


Stage 3 – OverviewNetworking and Communication

In this stage we will leverage some basic activities to communicate with our immediate network and branch out to the broader communities. Liking provides a method to

collect public validation or support for a message

@Mentions can be used to include members during post or reply to threads

Following people, documents, sites, or tags

Stage 3 – ActivitiesNetworking and Communication

When members post or reply to threads, other members can like the original post or individual replies. On Personal Sites, likes are available in the

newsfeed, view previously liked items [lost sense]

On Community Sites, likes are available for posts and replies. Members can improve their reputation in the community by building up likes.

Enable ratings on any list or library in the site, and choose to use either likes or star ratings.

Following activities are a user-initiated action that indicates a user's interest in a specific document, person, site, or tag. Follow documents, sites and people [and tags] Follow an item to see new activities about

that item appear in the newsfeed on the Personal Site

When members post or reply to threads, they can tag other users by @mentioning them When mentioned, users receive an activity in

their Personal Site Newsfeed that alerts them to the mention




Metrics & Measures

Experience Networking and Communications interactions with the community members by leveraging the Liking, @Mentioning and Following capabilities These actions will provide a

good overview of the activities and resulting notifications that occur across the community as they surface in the Newsfeed on the participants Personal Sites

Business Scenario Engagement Map Scenario to Activities in Guide Share Scenario and Activities with

Participants

Summarize the actions, the users that participated with examples of how they leveraged these capabilities to be shared with the other participants and capture the user's feedback for how they expect to leverage this across their team and/or organization.


Stage 4 – OverviewEstablishing Social Collaboration

Experience the typical social networking site activities by combining new community experiences learned in the previous stages with personal aggregation of activities across environments and from other people.Track and interact with what’s happening from a central location to reduce inefficiencies associated with context switching.Leverage the micro-blog content posted by community members and updates inferred based on what people are doing or what’s happening to documents.

Stage 4 – ActivitiesEstablishing Social Collaboration

Use the Manage Documents and Workflow features by performing the following activities: Sharing Documents through Personal

Site Microblogging in the Newsfeed @Mentioning and #hash tagging

content in the Newsfeed




Metrics & Measures

Leverage the workflow capabilities in SharePoint to manage your documents and experience the workflow capabilities and social collaboration interactions with other community members. Engage with other community members members through the following activities: Establish closer ties with people through

collaboration and commenting on documents

Sharing documents through the Personal Site and commenting with @Mentioning to notify other community members about the content

Leverage Microblogging in the newsfeed with a combination of @Mentioning and #hash tagging content in the Newsfeed

Reply to comments, and notifications from other community members by Liking, @Mentioning and #hash tagging their content that has appeared in your newsfeed

Begin Following new community members that have posted content that appears in your newsfeed based on #hash tags your following

Summarize the actions, the users that participated with examples of how they leveraged these capabilities to be shared with the other participants. Summarize how these activities tie directly to the business objectives that were defined in the initial requirements. If there were gaps in the usage scenarios that didn't address the requirements, identify them and begin building a list of potential resolution steps, configuration changes and/or customizations that might address this usage scenario gap.


Wrap Up – SummaryNext Steps

Time to review the overall experience, feedback from the community participants, learnings and next steps Assessment by stage Values gained from the

experience Moving business initiatives to full

realization

Summary of activities by StageStage Summary Recommendations

1

2

3

4

Go Next steps for moving business initiatives to production

deployment Development of proposal and statement of work for

next phase

Deliver proposal and statement of work for next phase

Delivery date for SOW – 04/01/2013 Project kickoff date – 04/15/2013 Envisioning and planning

Next StepsRecommendations

General Summary… Learnings…

Plans for next stage of activities to move your business initiatives to planning and deployment

Next Steps

Thank you

THE NEW WAY TO WORK TOGETHER

Employee Engagement

Team Collaboration

ConnectedOrganization

BusinessAgility

The Business Value of Enterprise SocialFour scenarios from our most successful customers

Give your people a voice and encourage them to make a difference

Get more done by connecting employees, customers, and partners

Bring your intranet to life with social, mobile, and business data

Innovate and adapt in a world of constantly changing business needs

Share ideas

23

Share content

24

Share the vision

25

Organize teams

26

Organize projects

27

Organize information

28

Enterprise content

Reporting

Records

Knowledge

Discover experts

29

Discover answers

30

Discover connections

31

Build apps

32

Build sites

33

Build for the cloud

34

Manage costs

35

Manage risk

36

Manage your time

37