protocol for the school based vaccination program · dysart school new catholic high to commence...

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Version No.: 1 ; Effective From: 11/03/2013 of 13

Printed copies are uncontrolled

Protocol QH-HSDPTL-027-2:2013

Effective Date: 11 March 2013 Review Date: 11 March 2016

Supersedes: Nil

Immunisation

Protocol for the School Based Vaccination Program

1. Purpose

This Protocol describes the mandatory steps for delivering the School Based Vaccination Program (SBVP).

2. Scope

This Protocol applies to all Hospital and Health Services (HHS).

3. Supporting documents

Authorising Health Service Directive:

Immunisation Services Guidelines or manuals

Drug Therapy Protocol – Immunisation Program Nurse A Resource Kit for School Based Vaccination Program Providers

Forms or templates

Vaccination Consent Forms SBVP Vaccine Request Form Adverse Event Following Immunisation – Initial Report

Found at: http://www.health.qld.gov.au/immunisation/documents/adverse_event_immun.pdf

Clinical Sequence of Events Form

http://www.health.qld.gov.au/immunisation/documents/adverse_event_immun.pdf

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Department of Health: Protocol for the School Based Vaccination Program



Vaccination Record Forms and Summary Activity Sheets

4. Related documents

Australian Immunisation Handbook, current edition National Immunisation Program Schedule Queensland, current edition National Vaccine Storage Guidelines ‘Strive for Five’ Guideline for the Storage, Transportation and Handling of Refrigerated

Medicines, Vaccines, and Blood in Queensland Health Facilities Queensland Health (Clinical Records) Retention and Disposal Schedule Department of Health’s SBVP website page:

http://www.health.qld.gov.au/immunisation/sbvp/default.asp

5. Process for Delivering the School Based Vaccination Program

5.1 School Based Vaccination Program

5.1.1 All HHS shall: ensure that the SBVP (as detailed in Schedule 1) is offered to all eligible

students in all secondary schools and other schools (eg special schools) in the HHS’ geographic area of responsibility, during each school year;

manage the contracts with non-HHS providers delivering the SBVP; manage the implementation and quality of the SBVP on annual basis; receive, validate and analyse SBVP vaccination data; provide an annual report (Schedule 3) detailing immunisation coverage rates

achieved through the SBVP; and

provide a Completion Statement to the Department of Health at the conclusion of each year’s SBVP.

5.1.2 HHS that deliver the SBVP directly shall: ensure that the SBVP (as detailed in Schedule 1) is delivered to eligible students

in all relevant secondary schools and other schools (eg special schools) (listed in Schedule 2) in accordance with this Protocol;

provide vaccination teams of qualified staff (that visit secondary schools) in accordance with the Health (Drugs and Poisons) Regulation 1996;

provide support staff (eg. administrative staff) to support vaccination teams; provide the necessary equipment and resources (eg. purpose-built vaccine

refrigerators, vehicles, coolers/portable fridges, resuscitation equipment and disposables) required to deliver SBVP effectively and efficiently;

http://www.health.qld.gov.au/immunisation/sbvp/default.asp

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comply with the governing legislation and National Health and Medical Research Council (NHMRC) guidelines, the current edition of the Australian Immunisation Handbook, Queensland’s Health (Drugs and Poisons) Regulation 1996, the Department of Health’s Guidelines for Delivering the School Based Vaccination Program and the National Vaccine Storage Guidelines;

negotiate with each school regarding arrangements and timeframes for delivery of the SBVP;

distribute and collect consent forms (provided by the Communicable Diseases Unit) to schools prior to school clinic commencing;

offer “catch-up” vaccination services to students who missed school clinics by conducting additional school visits or off-school catch-up clinics;

keep vaccination records and consent forms in accordance with the Queensland Health (Clinical Records) Retention and Disposal Schedule;

place vaccine orders with the Department of Health’s Immunisation Program a minimum of two weeks prior to the school vaccination clinic. Orders can be made to QHIP via e-mail on [email protected] or fax on 3328 9720;

record and send all required SBVP data to the Department of Health in the approved manner;

provide a record of immunisation (on the day of vaccination) to parents and information to parents upon written request for their child’s vaccination details; and

work with the Department of Health to: o improve immunisation coverage rates for the School Based

Vaccination Program; o improve program delivery; and o manage clinical incidents and adverse events.

5.2 Department of Health’s Role The Department of Health shall:

provide SBVP vaccines and vaccination consent forms at no charge; establish strategic and policy frameworks for the SBVP; authorise changes to the SBVP; monitor and report SBVP outcomes and performance; undertake surveillance of Adverse Events Following Immunisation; provide student enrolments for each school year; and develop the funding model in collaboration with HHS.

mailto:[email protected]

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5.3 Program Outcomes Immunisation coverage rates for the School Based Vaccination Program are

maintained or improved

6. Definition of Terms

Term Definition / Explanation / Details Source

Adverse Event Following Immunisation

An Adverse Event Following Immunisation is an unwanted or unexpected event occurring after the administration of vaccine(s). Such an event may be caused by the vaccine(s) or may occur by chance after vaccination (ie. it would have occurred regardless of vaccination).

The Australian Immunisation Handbook

Catch-up Vaccinations Students who miss a dose or doses of vaccine at school are eligible to receive their “catch-up” vaccinations up to the end of the following calendar year.

Department of Health

Completion Statement A Completion Statement is official advice from the HHS to the Department of Health stating that the annual SBVP was delivered in accordance with this Protocol.


Immunisation Coverage Rate

Immunisation Coverage Rates are the percentage of students vaccinated in specific Year cohorts.

Department of Health Immunisation Program

Immunisation Program Nurse

An Immunisation Program Nurse is a registered nurse who: immediately before 1 July 2010, held an annual

licence certificate endorsed under the Nursing Act 1992 (and issued by the Queensland Nursing Council) that authorised the registered nurse to practise in an immunisation program; or

has obtained a qualification in immunisation approved by the Chief Executive of the Department of Health.

Health (Drugs and Poisons) Regulation 1996

Eligible Secondary School Students

Eligible secondary school students are those for whom free vaccine is provided under the National Immunisation Program and shown in Schedule 1 of this Protocol.


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7. Approval and Implementation

Protocol Custodian

Dr Christine Selvey Executive Director, Communicable Diseases Unit

Approving Officer:

Dr Jeannette Young Chief Health Officer

Approval date: 11/03/2013

Effective from: 11/03/2013

Attachments:- Schedule 1: The School Based Vaccination Program Schedule 2: SBVP Delivered by HHS (A List of Schools) Schedule 3: School Based Vaccination Program - Annual Outcome Report

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Schedule 1:- The School Based Vaccination Program*

For Year 8 students (or age equivalent), the School Based Vaccination Program consists of:

In 2013 only, two doses of hepatitis B (adult) vaccine given four to six months apart for all Year 8 students who have not received a primary course of hepatitis B vaccine. Hepatitis B vaccine will not be offered in the School Based Vaccination Program in 2014 and beyond. Please note that students born in Australia on or after 1 May 2000 should have received a primary course (three doses) of hepatitis B vaccines as part of their childhood vaccinations. Therefore, in 2013 only a small cohort of Year 8 students will require hepatitis B vaccine;

One dose of varicella-zoster vaccine for all Year 8 students who have not previously had varicella (chickenpox) infection or vaccine; and

Three doses of human papillomavirus (HPV) vaccine (given at zero, two and six months) for all Year 8 students who have not previously been vaccinated for HPV.

For Year 10 students (or age equivalent), the School Based Vaccination Program consists of:

One booster dose of adult/adolescent formulation diphtheria-tetanus-pertussis (dTpa) vaccine for all Year 10 students who have not received a booster dose of dTpa vaccine.

In school years 2013 and 2014, three doses of HPV vaccine (given at zero, two and six months) for all male Year 10 students who have not previously been vaccinated for HPV.

*The Department of Health may alter the School Based Vaccination Program (from time-to-time) to meet national and state recommendations and priorities.

Catch-up Vaccinations Students who miss a dose or doses of vaccine at school are eligible to receive their “catch-up” vaccinations up to the end of the following calendar year.

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Schedule 2:- SBVP Delivered Directly by HHS (A List of Schools)

HHS School

Cairns & Hinterland Bentley Park College

Cairns SHS

Cairns SODE

Djarragun College

Freshwater Christian College

Gordonvale SHS

Peace Lutheran College

Redlynch State College

Smithfield SHS

St Andrews Colege

St Augustine's College

St Mary's College

St Monica's College

Trinity Anglican School

Trinity Bay SHS

Wangetti College

Woree SHS

Yarrabah State

Mossman SHS

Tully SHS

Dimbulah School

Babinda SHS

Diverse learning Centre Innisfail

Good Counsel College

Innisfail State College

Radiant Life

Cairns & Hinterland Atherton SHS

Jubilee Christian College

Malanda SHS

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Kuranda District College

Mareeba SHS

St Stephen's College

Cape York Western Cape College - Weipa Campus

Cooktown SS

Western Cape College - Aurukun Campus

Lockhart river

Kowanyama

Central Queensland Emerald Christian College

Emerald State High School

Marist College Emerald

Blackwater State High School

Wadja Wadja High School

Springsure State School

Baralaba State School

Capella State High School

Mount Morgan State High School

St Brendan's College

St Ursula's College

Yeppoon State High School

Central West Blackall State School

Tambo State School

Aramac State School

Barcaldine Prep-12 State School

Longreach State High School

Winton State School

Alpha State School

Darling Downs Chinchilla State High School

Bell State School

Dalby Christian School

Dalby State High School

Our Lady of the Southern Cross College (Dalby)

Quinalow State School

Goondiwindi State High School

Jandowae State School

Miles State High School

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Cecil Plains State School

Millmerran State School

Proston State School

Tara Shire State College

Texas State School

Taroom State School

Wandoan State School

Mackay Glenden School

Sarina SHS

Moranbah SHS

Middlemount Community School

Calen District College

Carlisle Christian College

Holy Spirit College

Mackay Christian College

Mackay SHS

Mackay Special School

Mercy College

Mirani SHS

NEW SHS @ Northern Beaches Area Yr 8 and Yr 9 2013

North Mackay SHS

Pioneer SHS

Whitsunday Anglican College

Clermont SHS

Dysart School

NEW CATHOLIC HIGH to commence 2013 Proserpine

Proserpine SHS

Whitsunday Christian College

Bowen SHS

Collinsville SHS

Metro North Kilcoy State High School

Mount Isa Cloncurry SS

Doomadgee SS

Good Shepherd College

Mount Isa Flexible Learning

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Mount Isa SODE

Mt Isa Special Education

Spinifex College

Normanton SS

Mornington Is SS

South West Injune State School

Roma State College - Middle Campus

Roma State College - Senior Campus

St John's School (Roma)

Cunnamulla State School

Dirranbandi State School

St George State High School

Quilpie State School

Surat State School

Wallumbilla State School

Torres Strait & NPA Northern Peninsula College Bamaga

Tagai School

Townsville All Souls & St Gabriels College

Blackheath & Thornburgh College

Charters Towers SHS

Charters Towers SODE

Columba Catholic College

Abergowrie College

Gilroy Santa Maria

Ingham SHS

Annandale CC

Heatley Secondary College

Ignatius Park College

Kirwan SHS

Northern Beaches SHS

Ryan Catholic College

Shalom Christian School

St Anthony's College

St Margaret Mary's College

St Patrick's College

The Cathedral School

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Thuringowa SHS

Townsville Christian College

Townsville Flexible Learning School

Townsville Grammar

Townsville Learning Community

Townsville SHS

William Ross SHS

Calvary CC

Pimlico SHS

Ayr SHS

Burdekin Catholic High

Burdekin Special School

Home Hill SHS

Richmond SS

Hughenden SS

Bwgcolman Community School

West Moreton Boonah State High School

Wide Bay Monto State High School

Eidsvold State School

Mundubbera State School

Burnett State College

Biggenden State School

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School Year:

Hospital and Health Service:

Region/Town(s):

Provider / (Number of Schools):

Total Schools:

SBVP Delivered to all Schools (yes / no):

Vaccine Type Year Level Total Cohort

(A)

Number of consent forms

returned

Number 'yes' to

vaccination

Number 'no' to

vaccination

Total Vaccinated

(B)

Number catch-ups for current year

(C )

Percent Vaccinated (B+C/A) x

100%

Number catch-ups associated with previous

year's eligibility

(D)

HPV Boys Dose 1 8 HPV Boys Dose 2 8 HPV Boys Dose 3 8 HPV Girls Dose 1 8 HPV Girls Dose 2 8 HPV Girls Dose 3 8 Hep B Dose 1 8 Hep B Dose 2 8 Varicella Vaccine 8 dTpa 10 HPV Boys Dose 1 10 HPV Boys Dose 2 10 HPV Boys Dose 3 10

Schedule 3

School Based Vaccination Program – Annual Outcome Report

Queensland Health Immunisation Program

Email: [email protected]

and Health Immunisation Program

Email: [email protected]

Definitions:

Total Cohort (A): Student enrolments for each school year will be sourced by the System Manager from Education Queensland, the Association of Independent Schools Queensland and the Queensland Catholic Education Commission. The data are usually available in August and are based on February's enrolment data.

Total Vaccinated (B): Is the number of students vaccinated at school as part of the regular School Based Vaccination Program.

Catch-ups (C & D): Students who miss a dose (or doses) of vaccine at school are eligible to receive funded “catch-up” vaccine(s) up to the end of the following calendar year. The number of catch-up vaccinations given to students (by the SBVP provider) associated with the current year’s program should be reported in column C. Catch-ups associated with the previous year's program should be reported in column D.

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