proposed 2016-17 budget - pasco school district · 2016-17 budget calendar •jan –may senior...

Proposed 2016-17 Budget

Study Session

June 14, 2016

Roles of a Budget

• Legal Compliance

– Sets legal spending limit for each fund

– Sets forth expected resources used for that spending

• Internal Control

– Framework for continuous monitoring for each program

• Financial Plan

– Reflects district priorities

– Consistent, principled guide to operations

2016-17 Budget Calendar

• Jan – May Senior staff budget planning

• March 29 Legislative session ends

• June 14 Study session

• June 28 Budget hearing and adoption

Budgeted Funds

• General Fund – normal and recurring operations, for all resources not required to be recorded in one of the other funds

• Capital Projects Fund – long-lived, capital improvements

• Debt Service Fund – redemption of outstanding bonds

• Associated Student Body Fund – students’ interests: for cultural, athletic, recreational and social uses

• Transportation Vehicle Fund – purchase and major repair of pupil transportation equipment

2016-17 Proposed Budget All Funds

General Fund

Capital Projects

FundDebt Service

FundASBFund

Transportation Vehicle

Fund

Beginning Fund Balance 26,851,128 23,779,852 3,076,840 1,088,837 1,658,380

Add: Revenues 203,663,701 3,342,295 12,429,505 4,145,882 777,390

Add: Transfers In

Total Resources Available 230,514,829 27,122,147 15,506,345 5,234,719 2,435,770

Less: Expenditures* (206,829,572) (22,729,330) (10,495,869) (4,075,327) (1,150,700)

Less: Transfers Out

Ending Fund Balance 23,685,257 4,392,817 5,010,476 1,159,392 1,285,070

*The June 28 resolution will be to adopt appropriations (expenditures only) for each fund

General Fund Guiding Principles

• Conservative forecasting

• On-going expenditures should be funded by on-going revenues/One-time, infrequent expenditures may be funded by one-time resources (fund balance)

• Estimated ending fund balance management– Portion of is unavailable: legal or commercial

restrictions

– 5% of revenue reserved per Board direction

– Remainder can be assigned to address future costs

General Fund AssumptionsPrincipal: Conservative Forecasting

• Revenue– 2.0% enrollment growth

– 1.8% cost of living for state-funded units

– No increase in state funding for benefits

– K-3 class size based on updated staffing/enrollment projections

• Expenditures– New certificated FTEs at mid-level salary

placement

• 1.8% cost of living for state funded FTEs $1.2 million

• K-3 class size 1.5 million

• MSOC (non-salary) 0.2 million

• CTE, ALE, LAP, 2.0% growth 1.2 million

• Title 1 (1.6) million

• Levy 1.2 million

• Levy equalization 0.9 million

• All other (net) 1.0 million

Total $5.6 million

General Fund RevenueBudgeted Increase: $5.6 million

General Fund Revenue by Source

200012.01%

300060.76%

400017.51%

60009.46%

70000.16%

80000.10%

FY 2015-2016 BUDGET (EXTENDED)

200012.33%

300061.51%

400017.66%

60008.23%

70000.17%

80000.10%

FY 2016-2017 BUDGET

LOCAL $ 2000 $ 23,793,708

APPORTIONMENT 3000 120,346,063

STATE GRANTS 4000 34,678,142

FEDERAL GRANTS 6000 18,741,832

OTHER SCHOOL DIST 7000 315,000

OTHER SOURCES 8000 204,000

$ 198,078,745

LOCAL $ 2000 $ 25,109,092

APPORTIONMENT 3000 125,270,230

STATE GRANTS 4000 35,968,877

FEDERAL GRANTS 6000 16,761,502

OTHER SCHOOL DIST 7000 350,000

OTHER SOURCES 8000 204,000

$ 203,663,701

General Fund ExpendituresBudgeted Increase: $2.5 million

• Certificated, classified salaries and benefits

(except retirement) $4.3 million

• Retirement rate increase 2.8 million

• Instructional materials vs. 15-16 (2.7) million

• Small capital projects vs. 15-16 (1.4) million

• All other (net) (0.5) million

Total $2.5 million

General FundTotal Change in Fund Balance

Principle: On-going expenditures should be funded by on-going revenues

On-going revenue $203,663,701

On-going expenditures ( 203,929,572)

Use of fund balance:

On-going operations (1/10 of 1%) ( 265,871)

Use of fund balance:

One-time (16-17 instructional materials) ( 2,900,000)

Total planned use of fund balance ( $3,165,871)

Beginning fund balance – 9/1/2016 $ 26,851,128

Ending fund balance – 8/31/2017 23,685,257

Total change in fund balance ($ 3,165,871)

General Fund Expenditures by Program

BE56.42%

SE10.11%

CTE2.52%

SG7.20%

FG3.93%

OT0.50%

DS11.09%

FS4.45%

TR3.77%


BE58.00%

SE11.12%

CTE2.27%

SG6.67%

FG3.01%

OT0.50%

DS11.29%

FS3.67% TR

3.48%

FY 2016-2017 BUDGET

BASIC EDUCATION BE $ 115,264,283

SPECIAL EDUCATION SE 20,655,349

CTE PROGRAM CTE 5,156,439

STATE GRANTS SG 14,718,823

FEDERAL GRANTS FG 8,038,459

OTHER INSTRUCTIONAL OT 1,013,602

DISTRICT WIDE SUPPORT DS 22,650,315

NUTRITION SERVICES FS 9,087,253

PUPIL TRANSPORTATION TR 7,709,986

$ 204,294,509

BASIC EDUCATION BE $ 119,955,105

SPECIAL EDUCATION SE 22,997,622

CTE PROGRAM CTE 4,685,823

STATE GRANTS SG 13,791,642

FEDERAL GRANTS FG 6,231,824

OTHER INSTRUCTIONAL OT 1,026,879

DISTRICT WIDE SUPPORT DS 23,342,841

NUTRITION SERVICES FS 7,600,155

PUPIL TRANSPORTATION TR 7,197,681

$ 206,829,572

General Fund Expenditures by Activity

TA61.44%

TS11.04%

OS14.92%

PR5.65%

CS6.95%


TA62.68%

TS10.44%

OS14.91%

PR6.00%

CS5.97%

FY 2016-2017 BUDGET

TEACHING ACTIVITIES TA $ 125,509,158

TEACHING SUPPORT TS 22,554,086

OTHER SUPPORT SERVICES OS 30,478,426

PRINCIPALS, SCHOOL OFFICES PR 11,549,272

CENTRAL SERVICES CS 14,203,567

$ 204,294,509

TEACHING ACTIVITIES TA $ 129,648,683

TEACHING SUPPORT TS 21,584,873

OTHER SUPPORT SERVICES OS 30,830,742

PRINCIPALS, SCHOOL OFFICES PR 12,413,899

CENTRAL SERVICES CS 12,351,375

$ 206,829,572

General Fund Expenditures by Object

244.21%

314.50%

422.24%

510.43%

77.41%

80.58%

90.64%

FY 2015-2016 BUDGET EXTENSION

244.71%

315.05%

423.51%

59.00%

76.84%

80.55%

90.34%

FY 2016-2017 BUDGET

CERTIFICATED SALARIES 2 $ 90,327,088

CLASSIFIED SALARIES 3 29,625,478

BENEFITS 4 45,441,625

SUPPLIES & MATERIALS 5 21,311,686

CONTRACTUAL 7 15,144,342

TRAVEL 8 1,188,807

CAPITAL OUTLAY 9 1,255,483

$ 204,294,509

CERTIFICATED SALARIES 2 $ 92,474,034

CLASSIFIED SALARIES 3 31,127,941

BENEFITS 4 48,618,814

SUPPLIES & MATERIALS 5 18,608,899

CONTRACTUAL 7 14,151,168

TRAVEL 8 1,140,320

CAPITAL OUTLAY 9 708,396

$ 206,829,572

New MSOC Reporting Requirement

• For 2016-17 as part of their budget process, districts must disclose:– The amount of general education and lab science material,

supplies and operating costs (MSOCs) to be received by the district from state apportionment

– The amount the district proposes to spend on these MSOCs and the difference between the two amounts

– If the MSOC apportionment exceeds expenditures, the district must report any proposed use of the difference and how this use will improve student achievement

2016-17 Budget for General Education and Lab Science

MSOC Apportionment $22,119,349

MSOC Expenditures 23,093,749

MSOC Expenditures above Apportionment $974,400

Estimated Ending Fund Balance Composition

Principle: Fund Balance Management

Estimated Ending Fund Balance -8/31/2017 $23,685,257

Comprised of:

Restricted Fund Balance $3,000,000

Unassigned 5% of Revenue per Board Direction 10,183,185

Recommended Assignments

Instructional Materials 3,000,000

Computer Replacement 1,750,000

Bus Replacement 500,000

Student Housing 1,852,072

Future Legislative Action 3,400,000 $10,502,072

2016-17 Proposed BudgetCapital Projects Fund

Beginning Fund Balance $23,779,852

Revenues:

State Construction Assistance 2,150,000

Impact Fees 1,125,000

Interest/Other 67,295

Total Revenues 3,342,295

Total Expenditures (22,729,330)

Ending Fund Balance $4,392,817

2016-17 Proposed BudgetCapital Projects Fund Expenditures

2013 Bond Projects

New Horizons Relocation $4,094,834

Stevens Site Improvements 1,955,840

Twain Parking 283,532

PHS Science Classrooms/Student Services 4,978,028

Other Capital Projects

Portables (in place for 17-18 school year) 1,277,096

Land/Property Purchases 8,140,000

Design Work for Future Schools 2,000,000

Total Expenditures $22,729,330

2016-17 Proposed BudgetDebt Service Fund


Revenues:

Property Tax Collections $12,412,779

Interest 16,726


Expenditures:

Principal Payments $(4,285,000)

Interest Payments (6,110,869)

Other (100,000)



2016-17 Proposed BudgetASB Fund


Revenues:

ASB Collections $4,140,527

Interest 5,355


Expenditures:

General Student Body $(611,966)Athletics (1,556,389)

Classes (Graduation) (70,968)

Clubs (1,796,804)

Private Money (39,200)



2016-17 Proposed BudgetTransportation Vehicle Fund


Revenues:

State Depreciation $775,000

Interest 2,390

Total Revenues 777,390

Expenditures:

Growth (5 buses + 3 Vans) $(694,500)

Replacement (2) (333,200)

Contingency (1) (123,000)



2016-17 Proposed Budget All Funds

General Fund

Capital Projects

FundDebt Service

FundASBFund

Transportation Vehicle

Fund

Beginning Fund Balance 26,851,128 23,779,852 3,076,840 1,088,837 1,658,380

Add: Revenues 203,663,701 3,342,295 12,429,505 4,145,882 777,390

Add: Transfers In

Total Resources Available 230,514,829 27,122,147 15,506,345 5,234,719 2,435,770

Less: Expenditures* (206,829,572) (22,729,330) (10,495,869) (4,075,327) (1,150,700)

Less: Transfers Out

Ending Fund Balance 23,685,257 4,392,817 5,010,476 1,159,392 1,285,070

*The June 28 resolution will be to adopt appropriations (expenditures only) for each fund

2016-17 Proposed BudgetSummary

• Marginal increase in state funding for 16-17

• General Fund expenditures are increasingly used for salary and benefits –the difference between state funding and actual compensation costs is growing

• Conservative forecasting – yes

• Available revenues cover on-going expenditures – no, but very close!

• Achieve reserve of 5% of General Fund revenue – yes

• Fund balance management

– Segregates estimated resources by restrictions on use per accounting requirements

– Use fund balance assignments to position district for the road ahead

• Major issues for next legislative session

– Funding for schools, especially compensation

– Levy cliff, dependence on levies

2016-17 Proposed BudgetNext Steps

• Jan – May Senior staff budget planning

• March 29 Legislative session ends

• June 14 Study session

(Questions, visits, public notice)

• June 28 Budget hearing and adoption

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proposed 2016-17 budget - pasco school district · 2016-17 budget calendar •jan –may senior...

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