promotion and tenure for chairs, heads, & administrators: twin cities arlene carney vice provost...
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Promotion and Tenure for Chairs, Heads, & Administrators:Twin Cities
Arlene CarneyVice Provost for Faculty & Academic Affairs
General Topics
Introduction Tenure Code 7.12 Statement Stopping the Tenure Clock Hiring Orientation Annual Reviews
General Topics
Promotion from Associate to Full Professor
Gathering Materials for P & T Initial Dossier Preparation Voting Final Dossier Preparation
Introduction
Life course of P & T Best practices Things to avoid Discussion
Guiding Documents
Faculty Tenure Code Procedures for Reviewing the
Performance of Tenure-Track Faculty
Faculty Tenure Code
Describes criteria for tenure at the university level
Describes mandatory annual review of probationary faculty
Describes the overall process for tenure and promotion to associate professor
Faculty Tenure Code
Describes the procedures for due process for denial of tenure and/or promotion
Describes post-tenure review process
Tenure Code
Section 1. Academic Freedom Section 2. Applicability of Regulations
and Continuity of Appointments Section 3. Faculty Ranks & Types of
Appointments Section 4. Terms of Faculty
Employment
Tenure Code
Section 5. Maximum Period of Probationary Service
Section 6. Tenure of Faculty on Regular Probationary Appointments
Section 7. Personnel Decisions Concerning Probationary Faculty- Section 11- Section 12
Tenure Code
Section 7a. Review of Faculty Performance
Section 8. Improper Refusal of a New Appointment to a Term Faculty Member
Section 9. Appointment of Associate Professors with Indefinite Tenure
Tenure Code
Section 10. Unrequested Leave of Absence for Disability and Disciplinary Action
Section 11. Fiscal Emergency Section 12. Programmatic Change Section 13. Judicial Committee Section 14. Procedures in Cases of
Unrequested Leaves of Absence
Tenure Code
Section 15. Appeals to the Judicial Committee
Section 16. Tenure Committee Section 17. Written Notice Section 18. Publication Section 19. Amendment
Section 7.11 of the Tenure Code
Basis for granting indefinite tenure:
- “achievements of an individual have demonstrated the individual’s potential to continue to contribute significantly to the mission of the University and to its programs of teaching, research, and service”
Section 7.11 of the Tenure Code
Primary criteria for demonstrating this potential are:- effectiveness in teaching and - professional distinction in research
Service to the profession may be considered.
Section 7.12 of the Tenure Code
Department statement of criteria for promotion and tenure
Must be shown to new faculty according to the tenure code
Should reflect the values of the faculty for promotions and conferral of indefinite tenure
Section 5.5 of the Tenure Code
Extension of probationary service is allowed for one year at the request of the probationary faculty:
- on the occasion of the birth of that faculty member’s child or adoptive/foster placement of a child with that faculty member
Section 5.5 of the Tenure Code
Extension of probationary service is allowed for one year at the request of the probationary faculty:
- when the faculty member is a major caregiver for a family member who has an extended serious illness, injury, or debilitating condition (can use this no more than 2 times)
Stopping the Tenure Clock
Form provided and available on line Goes from the department to the
chancellor to the Senior Vice President for System Academic Administration to the Provost’s office
Available for both female and male faculty
Hiring
First P & T decision Can the new faculty member meet
the criteria that are in place for both promotion and tenure?
Can the department provide adequate support to allow the faculty member to succeed?
Hiring
Best practice – the faculty considers the criteria in the 7.12 document as background for making a hiring decision.
Orientation
Tenure code requires that the chair or head show the 7.12 statement to all new faculty.
Probationary faculty and new faculty who may be promoted later to the rank of full professor should be familiar with this document and understand its requirements.
Orientation
Best practice – the new faculty have their own copies of the 7.12 statement and understand what it means.
Procedures for Reviewing the Performance of Tenure-Track Faculty
Provides specific guidelines for carrying out the provisions of the Faculty Tenure Code, such as:- voting procedures- department & collegiate review- promotion to full professor
Procedures Best Practice
Dept. chairs should review these each year with faculty prior to voting for promotion and tenure or for annual reviews.
Review should take place well before the actual day of voting.
Annual Reviews
Mandated by the tenure code (Section 7.2)
Best practices:- annual review focuses on progress relative to the 7.12 statement- the feedback is in writing and clearly addresses progress or lack of it
Annual Reviews
Best practices:
- The faculty members meet with the chair annually to receive feedback.- Form 12s go to the chancellor and the Senior Vice President.- Each year’s report should address progress relative to the last year.
Annual Reviews
Best practices:
- The final decision should follow from the pattern of the annual reviews.
Promotion from Associate to Full Professor
Usually the shortest part of the 7.12 statement.
Most frequent criterion – a national or international reputation.
Since we have no system of reviews for associate professors, the path to promotion is not clear.
Initial Dossier Preparation
Each campus and dept. should develop a standard for the contents and their display.
Best practice - Probationary faculty should be assisted in the preparation of dossier materials.- “case worker”- mentoring committee
Initial Dossier Preparation External reviewers Best practices:
- reviewers from peer institutions- reviewers without relationships to the candidate- sufficient number to make a judgment- give reviewers sufficient time for the review
Initial Dossier Preparation
Clear synopsis of reviewers’ credentials rather than just a CV.
Clear synopsis of teaching ability(student evaluations, syllabi, class visits, etc. fitting with dept. culture)
Can a non-specialist academic read and appreciate the record?
Initial Dossier Evaluation
Faculty at department level should have all key material available for evaluation – research, teaching, and service.
Voting
Follow procedures in the 7.12. Follow Procedures for Reviewing
Tenure-Track Faculty document. Absentee ballots must be sealed
ballots in writing.
Final Dossier Preparation
Must have a clear statement of the department vote.
Must have a clear statement from the department chair.
Collegiate Level
College-wide P & T committee reviews next(exception law School, HHH, CSOM)
Advisory to the dean Dean’s recommendation
Central Level All files logged in by Human
Resources – Karen Linquist Additions can be made until the
Provost’s final decision Files processed by Vice Provost for
Faculty & Academic Affairs Read by one other Vice Provost as
well Final decision made by the Provost
Central Level
Decision letters sent to candidates by the Provost
Termination letters sent by certified mail
Special letter sent to departments if the Provost’s decision is different from the department’s decision
Outcomes Promotion & Tenure decisions made
in late April P & T decisions presented to the
Board of Regents in May Faculty who are terminated can
appeal to the Senate Judiciary Committee
Only basis is procedural error or discrimination, not merits of the case
Post-Tenure Review
Phase One Annual review of all tenured faculty,
usually at the time of the merit decision Phase Two
Review phase when a faculty member has been judged to fall below minimal standards
Post-Tenure Review
Faculty must be evaluated by a committee of tenured faculty and by the chair/head.
If both agree that a faculty member is below minimal standards Personal improvement plan One-year timeline
Post-Tenure Review
At end of PIP if progress had been made, process
ends. If no progress made, then may ask dean
to call a special collegiate review committee. One member chosen by the faculty
member, four others elected.