projectproposals-guidelines

2

NOTE

: The guidelines given below are subject to revision from time to time .

The objectives of The National Council of Rural Institutes are:

i) Promote Rural Higher Education on the lines of Mahatma Gandhi’s

revolutionary ideas on education so as to take up challenges of micro

planning for transformation of rural areas as envisaged in NPE 1986 (as

modified in 1992); and as it was suggested by Radhakrishnan

Commission (1948);

ii) Consolidate network and develop Rural Institutes and endow them for recognition;

iii) To develop Rural Institutes into Regional Development Institutes and

Rural Universities which shall function as hubs for knowledge

connectivity and emerge into effective agent for rural transformation in

backward regions through voluntary initiatives wherever possible;

iv) To regulate the quality of education of rural institutes and educational programmes in the area of rural higher education of all the Universities in India;

v) Design a variety of courses at tertiary level around emerging rural

occupations;

vi) Strengthen teacher training facilities for Gandhian Basic Education;

vii) Strengthen the content of all these institutions with emphasis on science, technology and management on one hand and traditional wisdom on the other;

viii) Promote vocational training programmes and initiatives for self-

reliance;

ix) Encourage field-oriented courses of rural institutes;

x) Promote action research as a tool for social and rural development;

xi) Promote extension services to the community through micro level

planning; and advise Government of India on all such matters

pertaining to rural institutes as may be referred to it from time to time

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Guidelines for submission of project proposals

:

Eligibility Criteria

The status of bodies / institutions seeking financial assistance from NCRI should

be one of the following:

:

i) Registered society

ii) Public trust

iii) Co-operative

iv) Non-profit making organisation i.e. the surplus generated by them is to be

applied for public purposes as per their respective constitution and not for

private gains of an individual or body of individuals.

Further,

i. The organisation

a. Should have been in existence for three years or more as on the date of

submission of project proposals.

b. Should have a proper constitution or articles of association

c. Have a properly constituted managing body with its powers and duties and

terms of office, duly defined in the constitution

d. Should not discriminate against any person or group of persons on

grounds of sex, religion, caste or creed.

e. Should be apolitical

f. Subscribes to non-violence and promotion of communal harmony as

advocated by Gandhiji.

ii. Vocational training providers should compulsorily quote their registration number

allotted by respective agencies, if any, and attach an attested copy of the

certificate of registration. These institutions would be given preference over

non-registered bodies.

iii. Vocational training providers should have adequate infrastructural facilities and

qualified master trainers

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Project Proposal Norms

:

i) The project proposals shall be in conformity with the objectives of NCRI as

also of the applicant organisation.

ii) The programmes of the proposed project shall be rural based, domain specific

and result-oriented.

iii) Vocational training programmes should, invariably, conform to the curricula

approved by Government technical institutions.

iv) Programmes which are not supported by other Government agencies and, are

innovative in nature, would be given preference.

v) More than one proposal from the same institution shall not be accepted.

vi) Advocacy programmes like awareness generation should not be generic in

nature. The focus should be on dissemination of specific information about

programmes and schemes of various Ministries and, the opportunities /

avenues available to the rural people, especially the youth and the women.

vii) Computer education / training should not be the main programme. However, it

can be combined with other rural training programmes.

viii) Local Government participation should be enlisted, wherever possible.

ix) The programmes should be targeted towards empowerment of the poor,

especially the youth and school drop-outs, destitute women and senior citizens

and persons with disability (PWDs).

x) The project duration shall not exceed one year from the date of release of the

cheque. NCRI may choose to relax this clause in exceptional cases.

Budget Norms

:

1. The budget should be realistic and should not be inflated. Project proposals with

unrealistic budgets shall be summarily rejected.

2. Manpower cost should be minimal.

3. The budget should contain complete details of each of the programme of the

proposed project.

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4. In case of non-recurring expenditure for training purposes, the budget should state

the cost of each equipment and raw material required.

5. NCRI does not approve any grant for any expenditure under the heads buildings,

vehicles, work-sheds, etc.

Conditions of grant:

1. The grant receiving institution / agency shall execute a bond as per the

prescribed format (appended).

2. The bond and other documents shall be dated later than the date of the sanction

order.

3. Programmes under the project should be carried out only after receipt of the first

installment of the grant.

4. The grantee shall furnish to NCRI all such reports as may be required from time

to time.

5. The grantee shall exercise reasonable economy during implementation of the

approved project.

6. The grantee shall follow the financial guidelines under various laws while

disbursing the amount for execution of the project.

7. All payments should be made by cheques and reflected in the bank statement.

However, minor programme expenses of up to Rs. 1000/- may be paid by cash.

8. As soon as the first (1st) installment of the grant is received, it should be

deposited in a Scheduled Bank (Deposit Account). A copy of the Bank Pass-

Book along with photograph(s) of the authorised signatory(s) should be sent to

NCRI immediately after the deposit.

9. The said bank account should be used exclusively for transactions involving

NCRI and no entry other than those sanctioned and released by NCRI for

implementation of the project should be reflected in statements.

10. As soon as 75% of the first installment of the grant is utilised, all original

vouchers in support of the project expenditure, along with a copy of the bank

statement certified by the banker and, an audited fund utilisation certificate

should be sent to NCRI for release of further installment(s).

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11. The utilisation certificate should be certified by a chartered accountant and it

should be in the format prescribed by NCRI. No deviation shall be permitted

12. Preference will be given to projects whose cheques shall be signed by the

member of NGO.

13. All expenditure should be strictly recorded under the heads of expenditure

approved by NCRI and no deviation shall be permitted.

14. Progress report of the project should be sent to NCRI in the prescribed format

only and no deviation shall be permitted. However, there is no restriction in

providing additional information. Even if the progress is nil, a nil progress report

should be compulsorily submitted every month.

15. In case of purchase of equipment, the vouchers should be supported by money

receipt containing the TIN of the vendor.

16. As far as possible, the PAN Number of the all the members of the organisation

should be furnished.

17. The documents to be attached with the project proposal are:

i) The constitution of the organisation and its bylaws duly certified by a

Gazetted Officer and duly attested photographs of all the members of

the institution.

ii) Certificate of registration duly attested by a Gazetted officer.

iii) Certificates of the master-trainers where vocational training is

provided

iv) Audited statements of accounts for the immediately preceding three

years.

v) Certificate of Recognition, if any, given by any statutory body.

18. The project proposal along with scanned copies of all supporting documents

should be sent to the following e-mail addresses:

i. [email protected] , ii. [email protected] iii. [email protected]

and, the hard copies should be sent by courier / post.

mailto:[email protected]�



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19. Project proposals specific to the following categories and corresponding

programmes can be submitted to NCRI:

S.

No. Category Interventions / Programmes

1.

2.

Rural Institutes

*For more details regarding this

category, please communicate with

Mr. R.R.K. Murthy, Co-ordinator,

Rural Institutes Forum (RIF), 040-

23422118;

email id: [email protected]

Rural Higher Education




Proposals relating to promotion of Rural Institutes specific to the following programmes, can be submitted • Capacity Development (Training and Monitoring) • Rural Industry related ( agro-processing, etc.,) • Social Technology related - Panchayat Raj administration, Women’s

Development, rehabilitation of nomadic people, etc., • Relating to culture • HRD related - Development of Techno-managerial cadres for rural

development • Region-specific programmes -- formation of co-operatives to help

create wealth for the local people keeping in mind the locally available natural resources and specific demands (problems and solutions) emerging from the regions

*Some proposals relating to rural institutes may require consultation with any of the following Universities (in the vicinity of your organisation):

Universities:

Gandhigram Rural University (South) Gujarat Vidhyapeeth (West) Chitrakoot University (North) MGIRI, Wardha (Central) Shantiniketan (East & North-East)

General programmes: Education, Extension, Training, Documentation,

Research

Proposals relating to ……

• Encourage more pupils to go into Higher Education • New Strategies to gain meaningful work and educational experience

to create better jobs and stronger work force. • Reducing skill gaps to provide youth with skills and work experience

needed for jobs to meet future employment needs.


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RIF, NCRI at 040-2342210;


3. Gandhian Institutions



Ms. Sulochana, Project Assistant,

The Wheel Centre, NCRI at 040-

23422120; email id:

[email protected]

Proposals relating to……

• Application of Gandhian ideas • Assistance to set-up libraries • Revival of old Gandhian institutions • Strengthening existing Gandhian Institutions • Research Studies – conflicts in society based on economic

paradigms; management of livelihood resources (area specific); dialogue mechanisms etc.,

• Training camps on thematic issues • Gandhian fellowship / Scholarship programmes to students in courses

relating to Gandhian ideology - (Research Fellowships, PG Scholarships and employees of rural institutes)

* All applicants of the above fellowships / scholarships should be enrolled with a University that is offering courses on Gandhian ideology, and apply through the University for award of the fellowship / scholarship.

• Assistance to institutions involved in preservation of Gandhian literature

• Documentaries

4. Nai Talim

*For more details regarding this category, please communicate with

Ms. Bhavana Joshi, Coordinator, Nai Talim Centre, NCRI, at 040 – 23422109;


Proposals relating to……

• New Generation Nai Talim Teachers Training (NGNTTT) • Development of curriculum for the NGNTTT with region-specific

programmes • Introduction of elements of Nai Talim in various fields of higher

education • Development of Nai Talim curriculum for the primary, secondary and

higher education • Study and Documentation on the impact of Nai Talim education on

the society • Organise Nai Talim orientation programmes in regions where Nai




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Talim exposure is absent • New Generation Nai Talim Teachers’ Training workshops for B.Ed.,

M.Ed., DIET etc., teachers from private and government schools • Translation of the existing written material on Nai Talim education

• Research on various aspects of Nai Talim

• Study on response of Nai Talim to the prevailing socio-eco-political

conditions

General programmes:

Education, Extension, Training, Documentation, Research

5. Courses on Emerging Rural

Occupations



Mr. K. Kishan Rao, Co-ordinator,

GRTGSK, NCRI at 040-23422102;

email id: [email protected], ,

[email protected]

Proposals relating to ……

• Skill development courses on farming practices (organic farming,

flouriculture, dry flowers, medicinal plants cultivation, bamboo

cultivation, coir processing, etc.,)

• Field-oriented courses in science and technology to strengthen rural

areas such as processing of food grains, multi-purpose mechanics,

besides courses on rural health care, rural tourism, rural marketing,

insurance, eco-tourism, forest resources, live-stock products,

fisheries, bio-gas, renewable energy, bee-keeping, dairy farming,

animal husbandry etc.,

• Training on Value-Addition (Food-processing skills)

• Multi-skilling

• Training of Trainers

General programmes:


6. Research projects



Mr. P. Krishna Rao, Project

Officer, Projects Division, NCRI at

23422103; email id: [email protected]

Community engaged research projects


mailto:%20%20%20%20%20%20%20%20%20%20%[email protected]�




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7. Extension services



Mr. K. Kishan Rao, Co-ordinator,

GRTGSK, NCRI , at 040 –

23422102 ; email id: [email protected],

[email protected]

Proposals relating to …. • Campus to society linkage programme by identifying innovative

extension programmes (idea / solution / experiment / demonstration) • Rural extension services like field work and hands-on learning, rural

technology promotion by linking with premier educational institutions (IITs), CSIR institutions and renewable energy

8. Programmes relating to peace

and conflict resolution



Ms. Sulochana, Project Assistant,

The Wheel Centre, NCRI at 040-

23422120; email [email protected]

Proposals relating to …. • Designing case studies on various peace building initiatives in rural

areas

• Non-violent solutions in various spheres of rural life

• Designing peace education curriculum

9. Micro Planning



Ms. Vindhya Rani, Coordinator,

Micro Planning Unit, NCRI at

040-23422106;


Proposals relating to….. • Water Resource Management and Irrigation • Sustainable agriculture • Education • Integrated rural development • Women’s empowerment • Rural health and hygiene • Community-oriented programmes (Micro planning for Fishermen,

tribes depending on minor forest produce, etc.,) • Seminars, workshops and meetings focussed on micro planning

• Micro planning on local natural resource management in rural sector.





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General programmes: Education, Extension, Training, Documentation, Research

10. Rural Resource Informatics

Centre



Mr. Krishna Gopal, Co-ordinator,

RRIC, NCRI at 040-23422108;


Proposals relating to . . . . .

• Application of information services for artisans, farmers, grassroots planners, health workers, traditional knowledge practitioners.

• Programme implementation methodologies in information services • Decision support systems required in information services in rural

context • Scientific information system at grass roots level for the utilisation of

local resources • Case studies to document the framework for mapping various

information sources and practices adopted by Rural Institutes in tapping information sources / databases for various rural programmes / schemes / proposals / projects

11. Publication



Mr. Murali Krishna, Consultant,

Dr. Aram Learning Centre

(DALC), NCRI, at 040-23422106;


Projects involving preservation and translation of Gandhian literature and

rural development

12.

Documentation



Mr. Murali Krishna, Consultant,

Dr. Aram Learning Centre

(DALC), NCRI, at 040-23422106;


Proposals relating to Documentation of best practices in rural higher

education.




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13. New Programmes

Rural reconstruction

a. Promotion of traditional

knowledge systems

b. Rural entrepreneurship

development

c. Tagore Siksha Sanskriti and

Sadhana Kendra (TSSSK)

*For more details

regarding this categories a

b & c (here), please

communicate with Mr. K.

Kishan Rao, Co-ordinator,

GRTGSK, NCRI , at 040 –

23422102 ; email id:

[email protected],

[email protected]

• Promotion of traditional practices in agriculture, irrigation, health care, artisan production and folk culture (songs, stories, methods, practices, etc.,); region and location specific knowledge

• Documentation of traditional knowledge practices

Rural entrepreneurship development and livelihood promotion projects

Proposals related to establishment of Tagore Siksha Sanskriti and

Sadhana Kendra (TSSSK)

d. Yuvodaya Programmes

*For more details

regarding this category,

please communicate with

Proposals relating to …….

• Youth Sensitisation Programmes (YSP): Sensitising urban, professional youth on rural challenges and making them understand the real life situation of remote rural areas through exposure visits, field camps, seminars, workshops, symposia, etc.

• Youth Campaigns for Rural Advancement (YOUCRA):



13

Mr. S. Daniel, Co-

ordinator, SVCYP, NCRI ,

at 040 – 23422107 ;


Mobilising youth towards community action and disaster management by providing relevant training and demonstration techniques.

• Youth Internship Programmes: The scheme is expected to fill the practice deficit in the existing educational programmes by providing hands-on training and practical experience in different areas which will have relevance to the rural sector and enable them to find avenues for gainful employment or to start their own ventures.

• Yuvodaya Kendras : Carry-out an assortment of programmes i.e life-long learning, skill enhancement and cultural enrichment on the following lines, especially for those disconnected from formal education: o Support to pursue higher education

- Bridge courses - Non-formal learning

o Skill enhancement - Short-term training courses in life-skills / professional skills - Communication, language - Personality development - Leadership training

o Support to differently-abled youth: - Skill training - Career guidance and Counseling

o Activities relevant to traditional arts and culture - Music - Dance - Folk-lore

o Local sports

- Recreational - Adventure

• Research projects: conducting participatory action research and case

studies on the issues / challenges relating to rural / tribal youth General programmes:


14. e. Nai Talim Schools of


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Performing Arts

*For more details regarding this category, please communicate with

Ms. Bhavana Joshi, Coordinator, Nai Talim Centre, NCRI, at 040 – 23422109;


Programmes offering short-term courses on native folk art and culture

(qualified staff trained in native theatre, folk and other native arts is a pre-

requisite)

15.

Programme of Bare-foot

planners

*For more details

regarding categories a & b

(here), please communicate

with Mr. K. Kishan Rao,

Co-ordinator, GRTGSK,

NCRI , at 040 – 23422102 ;


[email protected]

Projects at involving unemployed rural youth in micro planning by

trainer’s training (from select rural institutes) followed by training of

bare-foot planners.

16.

Programme support / inputs

The expanding activities of NCRI

necessitate holding of meetings,

consultations, workshops,

seminars, sponsored events,

exhibitions etc.,



Mr. P. Krishna Rao, Project

Officer, Projects Division, NCRI at

23422103; email id: [email protected]

Proposals relating to. . . .

• Workshops, seminars, conferences, exhibitions and demonstrations • Sponsorships, competitions and awards • Linkages with other programmes and institutions





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17.

NCRI Labs (Innovations and

Prototypes)

*For more details

regarding this category,

please communicate with

Mr. K. Kishan Rao, Co-

ordinator, GRTGSK, NCRI

, at 040 – 23422102 ; email

id: [email protected],

[email protected]

NCRI labs : Programmes that identify, nurture and replicate the best

practices in education so that they contribute to rural transformation

18. Disabled focus *For more details regarding this



Rural Institutes Forum (RIF), 040-

23422118;


Proposals relating to . . . .

• Courses for persons with disabilities (PWDs) • Programmes to develop health and disability rehabilitation

professionals in rural areas. • Trainers Training in Disability Rehabilitation

20. Nature of Assistance

a. NCRI will determine in each case, the quantum and conditions of financial

assistance to provide by it. In so determining, NCRI will take into account the

nature and quantum of contribution to the project by the grant-seeking institution

itself. The NGO’s / organisation’s contribution should preferably be towards

meeting non-recurring expenditure for the proposed project.

:




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b. If any institution is already receiving or is expecting to receive grant(s) from

some other official source for a project for which application is made to NCRI,

then the same has to be stated in the project proposal submitted to NCRI, and this

information is taken into consideration by NCRI while determining assistance to

the institution. An institution / agency already in receipt of a recurring grant from

any other official source(s), central or state, shall not transfer any part of that

liability to a grant to be sanctioned by NCRI without the knowledge and prior

written approval of NCRI.

21. A book of accounts of the grant approved for the project shall be maintained

properly and separately, and submitted as prescribed in the sanction letter. The

same shall also be liable to a test-check by the Comptroller and Auditor General of

India at his / her discretion.

22. The institution / agency shall maintain a record of all assets acquired / procured,

wholly or substantially, out of the grant, in the prescribed Proforma. Such assets

shall not be disposed of, encumbered or utilised for purposes other than those for

which the grant was given, without prior sanction of NCRI. Should the agency /

institution cease to exist at any time, such properties may be assigned by NCRI to

another institution / body having similar objectives as those of the NCRI.

23. If the NCRI has reasons to believe that the sanctioned funds are not being utilised

for the approved purpose, then further release of grant may be stopped and earlier

grants recovered.

24. The decision of the Chairman, NCRI, on the question of whether there has been a

breach or violation of any of the terms and condition mentioned in the sanction

letter, shall be final and binding on the grantee.

25. INSPECTION:

An institution / agency in receipt of financial assistance from NCRI shall be liable

to inspection by a team or an official of NCRI deputed specifically for the

purpose.

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1. Title of the proposed project.

DETAILS OF PROPOSED PROJECT

2. Its goals and how they would promote NCRI objectives.

3. Justification for the project (what will be its benefits).

4. Coverage of area / sections of population / No. of persons (as relevant).

5.

a. Strategy for implementation including phasing/sequencing and arrangements

for

Implementation:

i. Direction of project

ii. Monitoring of progress

iii. Reporting

b. Operational details:

a. Staff

b. Research / training material and equipment

c. Budget.

INFORMATION ABOUT THE APPLYING ORGANISATION

1. History (when and why the organization was founded and by whom),

:

2. Main objectives and its constitution

3. Main achievements

4. Main activities including:

- Subjects / issues covered

- Social coverage by specific social group / community

- Geographical coverage

- Source (s) of funding

5. Is the organisation already undertaking any activity similar to the one

proposed in the project and source of funding; if so, then reason for the

proposing the new project, to be explained.

6. The list of current trustees / governing body members with their addresses;

and date of their election and appointment and the respective terms.

7. Information about the director / chief functionary

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[A brief note on the background / experience and current address and

telephone numbers (Office / Residence)].

8. Accounts / Audit Arrangements.

9. Registration details (Trust / Society / Cooperative / etc., Registered office -

full postal address with details of pin code, telephone, fax, email etc.,)

10. Income tax exemption status, if any

11. Banker details (name and address of the bank, account number, in what name

/ whose favour cheque / demand draft to be drawn, in case NCRI decides to

fund the project).

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SPECIMEN OF THE DOCUMENTS TO BE EXECUTED ON SANCTION OF THE PROJECT.

*(On a Rs.100/- Stamp Paper.)

BOND

1. KNOW ALL MEN BY THESE PRESENTS THAT we the ___________________________________________ and having its office at ___________________________ in the State of ______________ (hereinafter called the obligors) are held and firmly bound to the National Council of Rural Institutes (hereinafter called the Council) in the sum of Rs. _______________ (Rupees ______________________), well and truly to be paid to the council on Demand and without a demur for which payment we bind ourselves and our successors and assignees by these presents.

2. WHEREAS on the obligors request the Council has, as per NCRI Letter No. ______________________ Dated ______________________ (hereinafter referred to as the “Letter of Sanction” which forms an integrated part of these presents and a copy whereof is enclosed hereto as annexure-A), agreed to make in favour of the obligors, a grant of Rs._____________ (Rupees_____________________) out of which Rs. ______________________ have already been received by the obligors manner contained hereinafter and which the obligors have agreed to do.

3. NOW, the conditions of the above written obligation are such that if the

obligors duly fulfill and comply with all the conditions mentioned in the letter of sanction, the above written bond of obligation shall be void and of no effect. Otherwise it shall remain in full force and virtue. If a part of the grant is left unspent after the expiry of the period within which it was required to be spent and unless it is agreed to be carried over, the obligors agree to refund the unspent balance along with interest (@ 6% per annum) to NCRI.

4. The Society / Trust agrees and undertakes to surrender / pay to the Council the monetary value of all such pecuniary or other benefits which it may receive or derive / has received or derived through / upon unauthorised use (such as letting out the premises for adequate or less than adequate consideration or use of the premises for any purpose other than that for which the grant was intended) of the property or building created or acquired or constructed largely out of Council’s grant. The decision of the Chairman of the Council, or the executive head of the Council, as regards the monetary value

20

aforementioned to be surrendered / paid to the council will be final and binding on the Society / Trust.

5. AND THESE PRESENTS ALSO WITNESS THAT : i) The decision of the Chairman of the Council, on the question whether

there has been a breach or violation of any of the terms and conditions mentioned in the sanction letter, shall be final and binding on the obligors, and

ii) The Council shall bear the stamp duty payable on these presents. 6. IN witness whereof, these presents have been executed as under, on behalf of

the obligors the day herein above written in pursuance of the Resolution No. ______________ dated ______________, passed by the Governing Body / Board of Management / Trust etc. of the obligors, a copy whereof is annexed hereto as Annexure-B and by the Authorized Officer of Council for and on behalf of the Council on the date appearing below.

7. SIGNED this ____________________________________________ day of _______________________________ in the year ______________________.

Signed for and on behalf of: (Name of the obligor Association) In the presence of : WITNESS : Name Address Signature 1. 2. (For Office Use Only) Accepted for and on behalf of the NCRI Witness Signature _______________________ Name and Address Date ___________________________ Name __________________________ Designation _____________________

21

PRE-STAMPED RECEIPT

Received a sum of Rs. __________________________________________________

(Rupees ____________________________) by Cheque / Demand Draft No.

____________________ Dated: _______________________, from the National

Council of Rural Institutes on account of Grant-in-aid sanctioned by the Council’s

Sanction Letter No. ____________ Dated ____________.

Place : Signature of Grantee

(On Revenue Stamp)

Designation

Date : Official Seal

NOTE: Since no bond is required to be executed at the time of release of the second (2nd )

installment for any particular year, the total approved amount need only be mentioned

everywhere and NOT the amount of the first(1st ) installment / unspent balance etc.

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Specimen of Undertaking

Dear Sir,

Sub: Project:

We hereby give an undertaking that our organisation has neither applied nor received any

grant from any institution / department / Government agency for undertaking a project of

the nature cited above. We also, hereby, undertake that there will not be any duplication

of work by us in respect of the above said project and we will not approach any

government agency for funding this project.

For

Authorised Signatory.

23

Specimen Copy of the Resolution

Extract of the Resolution Passed at the meeting of the Board of Trustees of ……. Held

on ……… In the office of ………….

It is resolved that the terms and condition from NCRI, Hyderabad, vide sanction letter

no.………………………….. dated …………………, are accepted by the organisation.

Certified to be true copy

For

Authorised Signatory

projectproposals-guidelines

Documents

rural transformation

rural universities

rural development xi

transformation of rural

area of rural higher

emerging rural occupations

vocational training

quality of education