Project: USD Fleet ManagementProject: USD Fleet Management

Raymond Byrnes

GBA-573

Project OverviewProject Overview

• University Lost Money during Fiscal Year 2003

• University needs to focus on core competencies

• Vehicle Fleet Management has been handled internally

• Examine Current Fleet Management Program

• Establish Total Cost of Ownership

• Leverage Vendors with Economies of Scale for Lower Costs

• Outsource fleet program to free up Administrations time for more mission critical

Project Deliverables Project Deliverables

• Establish Current Fleet Management Strategy • Project Analysis• Scope Statement• Total Cost of Operation Analysis

• Outsourced Fleet Management Agreement

Project PlanProject Plan

• Inventory Current Vehicles• Establish Mileage Patterns and

Replacement Cycle• Establish Total Cost Operations

Budget and Financial Analysis Budget and Financial Analysis

•   Estimated Benefits • 5% annual savings on 2 million portfolio of vehicles

$100,000

Estimated Cost- 250 Hours of Administration Time @ 40$ hr = $10000- 62.5 Hours of Consulting Time @ 80$ hr = $5000- Total One Year Cost $15000

ScheduleSchedule

• Start Thursday July 15, 2004• Complete August 23, 2004• Establish Operating Costs August 9, 2004• Establish Parameter for vendor Selection

August 9, 2004• Select Vendor August 24, 2004

Risks Risks

• Complete Analysis of Fleet Management Program and realize little or no cost savings. Potential Loss of $15000

• Potentially Disenfranchise Maintenance and Operations

Issues Issues

• Must Involve administration in Information Gathering Process

• Limit Scope to Outsourcing current vehicles as opposed to redesign of systems processes and protocols

• Must be gentle in evaluating current system of procurement so as not to threaten procurement administrator

THE ENDTHE END

• Any Questions ???