project status review meeting - summary · 2018-03-14 · rick is uncertain as ttimeline and o the...

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page 1 of 3 MEETING SUMMARY PURPOSE Project Status Review Meeting #50 DATE Thursday, May 12, 2011 TIME 11:00AM – 12:30PM LOCATION 219 HB PARTICIPANTS Maria Rose, Dave Tamm, Dale Bradley, Andy Raisovich, Steve Shala, Evie Brantmayer, Dan Gockley and Peter Wilkins. SUMMARY OF MAJOR PROJECTS Peter reviewed the items that were distributed to attendees with the meeting handout package. The Project Summary Report (Dashboard) shows seven projects, with one reporting closure, four progressing according to plan, one experiencing delay, and one placed on-hold. The group also browsed the Major Project Summary Gantt Chart, and noted the progress of activities against the baseline schedules for all the projects. PROJECT STATUS REPORT UPDATES Automated Decision Rules – Evie reported that work has begun on communication plan development and still needs to be done on the residency check. Report needs have been identified but programming reports have not started. Work has been delayed due to the lead programmer becoming heavily involved in another project. As a consequence, programming deadline has been extended to match testing deadline as these activities are interdependent. Housing Information System – Dan stated that we are in the final phase of go-live for the client software. There were a few unexpected challenges with the implementation of the client software related to the interface of information between the StarRez software and Banner that delayed the implementation. StarRez is on site for training and go-live support this week. The administrative software is expected to be in use at the end of the week. The go-live for the portal has been delayed until June in order to ensure a successful implementation of the client software.

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Page 1: Project Status Review Meeting - SUMMARY · 2018-03-14 · Rick is uncertain as ttimeline and o the specific even the software to be used by the state for their ERP solution, but stated

page 1 of 3

MEETING SUMMARY

PURPOSE Project Status Review Meeting #50

DATE Thursday, May 12, 2011

TIME 11:00AM – 12:30PM

LOCATION 219 HB

PARTICIPANTS Maria Rose, Dave Tamm, Dale Bradley, Andy Raisovich, Steve Shala, Evie Brantmayer, Dan Gockley and Peter Wilkins.

SUMMARY OF MAJOR PROJECTS

Peter reviewed the items that were distributed to attendees with the meeting handout package. The Project Summary Report (Dashboard) shows seven projects, with one reporting closure, four progressing according to plan, one experiencing delay, and one placed on-hold. The group also browsed the Major Project Summary Gantt Chart, and noted the progress of activities against the baseline schedules for all the projects.

PROJECT STATUS REPORT UPDATES

Automated Decision Rules – Evie reported that work has begun on communication plan development and still needs to be done on the residency check. Report needs have been identified but programming reports have not started. Work has been delayed due to the lead programmer becoming heavily involved in another project. As a consequence, programming deadline has been extended to match testing deadline as these activities are interdependent.

Housing Information System – Dan stated that we are in the final phase of go-live for the client software. There were a few unexpected challenges with the implementation of the client software related to the interface of information between the StarRez software and Banner that delayed the implementation. StarRez is on site for training and go-live support this week. The administrative software is expected to be in use at the end of the week. The go-live for the portal has been delayed until June in order to ensure a successful implementation of the client software.

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Modular Course Integration Study – Peter reported that the project remains on-hold. As of March 17th, no progress had been made by the sponsor in conferring with other institutional executives toward an informed decision as to direction and approach.

Online Application for Graduate Programs – Andy explained that the graduate application has been in production since 4/14/2011, and formal completion was announced as of May 11th with acceptance of the deliverables by the sponsor.

CampusEAI myCampus Implementation – Andy reported limited student testing is underway with the portal released for inspection to the deans on 5/10/2011. We should expand that to a larger group of students, faculty, and staff shortly. He stated that Outlook integration in the portal will continue to not work from off campus because of our relatively unique, secure network environment. We’re beginning the user acceptance testing phase, which is basically re-testing and, later, declaration to CampusEAI that the portal is ready to be released for public use. Pierpont Live@EDU hasn’t made it to the pre-production site yet, and so hasn’t been tested by us. It needs to be tested by our staff and members of the extended focus group.

Services Enhancement through Partnership with WVNET – Steve reported nTelos will not have the 1GB circuit installed until May 27th affecting many other tasks that had a May 23rd completion date. Despite that, many tasks are moving quickly forward in the early stages of this project. Moving VISTA to WVNET must be done during a down time to minimize impact to faculty and students. At this point, completion is expected as planned.

Project and Portfolio Management System Implementation – Peter stated the contract statement of work was executed as of April 6th, and TDHE designated a project consultant to support our software implementation. A Project Kick-off Meeting was held on April 14th; with a project team Planning Meeting following on April 26th. A Project Baseline Schedule was published on April 26th. It reflects an estimated Go-Live and transition to support in mid-July, versus the June 24th goal documented in the Project Charter.

PENDING PROJECT PORTFOLIO REVIEW

Peter reviewed the portfolio of pending projects, and mentioned the addition of three new entries: Wireless Network Upgrade, Cloud Computing (Virtual Desktops), and Smartphone Application.

Dave provided an overview of each, and stated they were all being fully funded by Fairmont State, and would be chartered within the next week or two.

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NEW BUSINESS Via email prior to the meeting, Rick Porto requested that the state ERP project(s) be added to the Pending list. He emphasized that this state-wide change in software will place demands of time and effort on our resources. Rick is uncertain as to the specific timeline and even the software to be used by the state for their ERP solution, but stated this should come out in the next two months—with a possible implementation of some portion of the ERP by July 1, 2012.

NEXT MEETING Date: Thursday, July 14, 2011 Time: 10:30AM – 12:00PM Location: 219 HB

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MEETING AGENDA Subject: Project Status Review #50 Date: Thursday, May 12, 2011 Time: 11:00AM – 12:30PM Location: 219 HB Project Summary Report:

• Project Dashboard • Summary Gantt Chart

Project Status Reports: • Automated Decision Rules • Housing Information System • Modular Course Integration Study • Online Application for Graduate Programs • CampusEAI myCampus Implementation • Services Enhancement through Partnership with WVNET • Project and Portfolio Management System Implementation

Pending Project Portfolio Review: • Virtualization of Phone System • Blackboard - Vista to Learn 9.1 Upgrade • Enterprise Data Warehouse and Operational Data Store Implementation • IT Procurement Process Automation • Banner Articulation/DegreeWorks • Web-based Classroom Scheduling • Online Application for Competitive Programs • Acceluraid Refunds • WIMBA Classroom Implementation • Wireless Network Upgrade • Cloud Computing (Virtual Desktops) • Smart Phone Application

New Business Schedule Next Meeting Adjourn

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Estimate Actual

Automated Decision Rules 091103-01 Quentin Johnson Evie Brantmayer ACTIVE Nov-09 Nov-09 Jul-11

Housing Information System 100115-01 Quentin Johnson Dan Gockley ACTIVE Feb-10 Feb-10 Jun-11

Modular Course Integration Study 100722-01 Doreen Larson Peter Wilkins ON-HOLD Jul-10 Jul-10 TBD

Online Application for Graduate Programs 100728-01 Quentin Johnson Andy Raisovich COMPLETE Jul-10 Jul-10 Apr-11

Campus EAI myCampus Implementation 101130-01 Dave Tamm Andy Raisovich ACTIVE Nov-10 Nov-10 Sep-11

Services Enhancement through Partnership with WVNET

110224-01 Dave Tamm Steve Shala ACTIVE Feb-11 Feb-11 Sep-11

Project and Portfolio Management System Implementation

110321-01 Dave Tamm Peter Wilkins ACTIVE Apr-11 Mar-11 Jul-11

PROJECT SUMMARY REPORTApproval

DateProject Name Status

Project Identifier

Project StatusProject Sponsor Project ManagerCompletion Date

Start Date

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ID Task Name Start Finish

1 Automated Decision Rules Tue 11/3/09 Mon 7/18/112 Project Start Tue 11/3/09 Tue 11/3/093 Create design specs for the process that will load decisionTue 11/3/09 Fri 11/20/094 Determine reporting needs for the process that will load deTue 11/3/09 Fri 11/20/095 Communicate design specs and reporting needs to IT Fri 11/20/09 Fri 11/20/096 Refine reporting needs for the process that will load decisiMon 11/1/10 Fri 11/19/107 IT Development (Initial Scope) Mon 11/23/09 Tue 12/22/098 IT Development (Expanded Scope) Mon 2/15/10 Fri 6/17/119 Testing Mon 8/30/10 Fri 6/17/11

10 Redo procedures Mon 6/20/11 Thu 6/30/1111 Conduct Training Tue 7/5/11 Fri 7/15/1112 Implement Mon 7/18/11 Mon 7/18/111314 Housing Information System Mon 2/1/10 Thu 5/12/1115 Develop RFP for Housing software Mon 2/1/10 Mon 3/8/1016 Mail RFP to potential vendors Mon 3/22/10 Mon 3/22/1017 Review RFP documents Wed 4/28/10 Wed 5/19/1018 Oral Presentations by Candidate Vendors Tue 5/18/10 Wed 5/19/1019 Issue purchase order for software Mon 5/31/10 Mon 7/26/1020 StarRez Implementation Project Tue 7/27/10 Thu 5/12/1121 Project initiation activities Tue 7/27/10 Thu 9/23/1022 Project Kick-off Fri 9/24/10 Fri 9/24/1023 Stage 1-Pre-Installation Planning & Standard SolutionMon 9/27/10 Fri 11/5/1024 Stage 2-On-Site Introduction Training & RFI Review t Mon 11/8/10 Fri 1/21/1125 Stage 3- Development, Data Conversion & ConfiguratMon 2/7/11 Mon 4/18/1126 Stage 4-Testing & Fine Tuning of Configuration, StarRMon 4/18/11 Thu 5/12/1127 Stage 5-On-Site Training Refresher & Go-Live Tue 5/10/11 Thu 5/12/112829 Modular Course Integration Study Thu 7/15/10 Thu 3/17/1130 Develop project scope and approach Thu 7/15/10 Fri 7/23/1031 Approved Project Charter Fri 7/23/10 Fri 7/23/1032 Assess Open Learning Capabilities Thu 7/15/10 Fri 10/8/1033 Assess Issues and Opportunities Thu 7/15/10 Fri 10/1/1034 Perform Gap Analysis Fri 10/1/10 Mon 11/1/10

Oct o e Jan e MarApr a Jun Jul u e Oct o e Jan e MarApr a Jun Jul u eQtr 4, 200 Qtr 1, 201 Qtr 2, 201 Qtr 3, 201 Qtr 4, 201 Qtr 1, 201 Qtr 2, 201 Qtr 3, 201

Task

Progress

Baseline

Milestone

Baseline Milestone

Summary

Rolled Up Task

Rolled Up Milestone

Baseline Summary

Rolled Up Baseline

Rolled Up Baseline Milestone

Rolled Up ProgTask

Progress

Baseline

Milestone

Baseline Milestone

Summary

Rolled Up Task

Project: Major Project OverviewDate: Wed 5/11/11Page 1

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ID Task Name Start Finish

35 Create Solution Study Report Wed 10/13/10 Thu 11/18/1036 Modular Course Integration Scope and Approach Fri 11/19/10 Thu 3/17/113738 Online Application for Graduate Programs Wed 7/28/10 Fri 4/29/1139 Create list of needed application types Wed 7/28/10 Fri 7/30/1040 Research Communication Plan Wed 7/28/10 Fri 8/13/1041 Create Communication Plan Mon 8/16/10 Tue 11/30/1042 Research Checklist items Wed 7/28/10 Fri 8/13/1043 Create Checklist Items Mon 8/16/10 Mon 10/18/1044 Identify blocks and questions for each application type Wed 8/11/10 Mon 11/8/1045 Develop Decision Tree design Wed 8/11/10 Tue 9/14/1046 Develop Decision tree program Mon 11/8/10 Mon 12/6/1047 Check point to review progress of Decision tree design, bl Tue 9/14/10 Tue 9/14/1048 Check point to review progress and update project baselinMon 10/18/10 Mon 10/18/1049 Check point to review progress and project baseline schedTue 11/30/10 Tue 11/30/1050 Check point to review progress of Decision tree design, apTue 12/14/10 Tue 12/14/1051 Check point to review progress of application program, woThu 1/6/11 Thu 1/6/1152 Check point to review progress before for testing Fri 1/28/11 Fri 1/28/1153 Create Workflow for automated emails Mon 11/15/10 Wed 3/16/1154 Develop Graduate Online Application Prototype Mon 11/8/10 Mon 12/6/1055 Develop Application programs Mon 12/6/10 Mon 1/17/1156 Develop Application Fee Processing Mon 12/6/10 Fri 2/11/1157 Prepare environment for testing decision tree, applicationsMon 1/17/11 Fri 1/28/1158 Test decision tree, applications, supporting code, reports aMon 1/31/11 Tue 4/26/1159 Finalize updates to decision tree, application, supporting cFri 2/4/11 Tue 4/26/1160 Roll application to Production Tue 4/26/11 Fri 4/29/1161 Develop application status report Wed 2/23/11 Tue 4/26/116263 Campus EAI myCampus Implementation Wed 12/1/10 Fri 9/30/1164 Instance setup completion at CampusEAI Wed 12/1/10 Thu 12/23/1065 Scope establishment Wed 12/1/10 Thu 12/23/1066 VPN tunnel setup Tue 1/11/11 Thu 2/3/1167 Attribute definition/establishment in AD Mon 2/7/11 Mon 5/30/1168 Site theme definitions and implementation Tue 1/11/11 Tue 2/8/11

Oct o e Jan e MarApr a Jun Jul u e Oct o e Jan e MarApr a Jun Jul u eQtr 4, 200 Qtr 1, 201 Qtr 2, 201 Qtr 3, 201 Qtr 4, 201 Qtr 1, 201 Qtr 2, 201 Qtr 3, 201

Task

Progress

Baseline

Milestone

Baseline Milestone

Summary

Rolled Up Task

Rolled Up Milestone

Baseline Summary

Rolled Up Baseline

Rolled Up Baseline Milestone

Rolled Up ProgTask

Progress

Baseline

Milestone

Baseline Milestone

Summary

Rolled Up Task

Project: Major Project OverviewDate: Wed 5/11/11Page 2

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ID Task Name Start Finish

69 Administration training Wed 2/2/11 Wed 2/2/1170 SSO setup - Exchange Thu 3/3/11 Fri 4/8/1171 SSO setup - Banner self service Thu 3/3/11 Thu 3/17/1172 SSO setup - Live@EDU/Fairmont Thu 3/3/11 Thu 3/24/1173 SSO setup - Live@EDU/Pierpont Thu 3/3/11 Fri 4/8/1174 SSO setup - Ezproxy Mon 3/28/11 Fri 4/8/1175 SSO setup - Blackboard Vista Thu 3/3/11 Thu 3/24/1176 Technical training - External CAS authentication implemenTue 3/29/11 Tue 3/29/1177 Design/layout work Tue 2/8/11 Mon 5/30/1178 End user training - communications/targeted announcemeSun 5/1/11 Mon 5/30/1179 Open issue resolution Sun 5/1/11 Mon 5/30/1180 Quality assurance Sun 5/15/11 Mon 5/30/1181 Delivery sign-off and general release Mon 5/30/11 Sun 6/5/1182 Maintenance transition Mon 6/6/11 Fri 9/30/118384 Services Enhancement through Partnership with WVNET Thu 2/24/11 Fri 9/2/1185 1 GB link between FSU and WVNET established and VLAThu 2/24/11 Fri 5/27/1186 Transition Internet connectivity fully to 1GB WVNET link wThu 2/24/11 Sun 6/5/1187 Investigation of Internet connectivity through WVNET/nTe Thu 2/24/11 Thu 6/30/1188 Replication link between FSU and WVNET XIVs establish Wed 3/23/11 Thu 6/30/1189 Relocation of VISTA development to WVNET Mon 5/23/11 Fri 7/29/1190 Relocation of Blackboard VISTA to WVNET Mon 5/23/11 Fri 8/12/1191 FSU Disaster Recover Site Hardware Operational Mon 5/23/11 Fri 9/2/119293 Project and Portfolio Management System ImplementationWed 4/6/11 Mon 7/18/1194 Approve Statement of Work Wed 4/6/11 Wed 4/6/11

95 Project Kick-off Meeting Thu 4/14/11 Thu 4/14/11

96 Project Plan Review Tue 4/26/11 Tue 4/26/11

97 Stakeholder sign off on plan Mon 4/18/11 Wed 5/25/11

98 Configuration Wed 5/25/11 Thu 6/2/11

99 Go Live Mon 7/11/11 Mon 7/11/11

100 Stakeholder Sign Off Tue 7/12/11 Thu 7/14/11

101 Transition to support Mon 7/18/11 Mon 7/18/11

Oct o e Jan e MarApr a Jun Jul u e Oct o e Jan e MarApr a Jun Jul u eQtr 4, 200 Qtr 1, 201 Qtr 2, 201 Qtr 3, 201 Qtr 4, 201 Qtr 1, 201 Qtr 2, 201 Qtr 3, 201

Task

Progress

Baseline

Milestone

Baseline Milestone

Summary

Rolled Up Task

Rolled Up Milestone

Baseline Summary

Rolled Up Baseline

Rolled Up Baseline Milestone

Rolled Up ProgTask

Progress

Baseline

Milestone

Baseline Milestone

Summary

Rolled Up Task

Project: Major Project OverviewDate: Wed 5/11/11Page 3

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PROJECT STATUS REPORT

Project ID 091103-01 Date 5/10/11

Project Name Automated Decision Rules

Project Description

To design a process that will assign the appropriate decision code to applicants in Banner and produce specified reports.

Project Sponsor Quentin Johnson

Project Manager Evie Brantmayer

Progress and Accomplishments

Limited work has been done since last report. Work has begun on communication plan development. Work still needs to be done on the residency check. Report needs have been identified but programming reports have not started.

Schedule Variances

Work has been delayed due to the lead programmer becoming heavily involved in another project. Programming deadline has been extended to match testing deadline as these are interdependent.

Issues or Risks

Running into StarRez timeline may cause further delays depending on successful completion of this project. Vacation time and time of year is also now a factor in meeting these deadlines as the project was scheduled to be done prior to this time.

Project Outlook (Estimate To Complete)

Cautiously optimistic.

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PROJECT STATUS REPORT

Project ID 100115-01 Date 5/10/11

Project Name Housing Information System

Project Description Implement StarRez, a housing information system.

Project Sponsor Quentin Johnson

Project Manager Dan Gockley

Progress and Accomplishments

We are in the final phase of go-live for the client software. There were a few unexpected challenges with the implementation of the client software related to the interface of information between the StarRez software and Banner that delayed the implementation. StarRez is on site for training and go-live support this week. The administrative software is expected to be in use at the end of the week. The go-live for the portal has been delayed until June in order to ensure a successful implementation of the client software. The June implementation was also selected so new students can apply for housing through the May 30th priority application deadline without interference. New students will continue to submit applications using the current online process until the portal is implemented. StarRez is in the final phase of developing the online payment interface and IT is finalizing arrangements with the server to implement the portal.

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Schedule Variances

The client go-live was delayed due to challenges with the development of the interfaces along with the availability for StarRez to be on-site for training and go-live support. The portal go-live was delayed in order to focus on the implementation of the client software and to allow time for the online payment development process. A draft of the portal is complete and will be available for review and testing as soon as it is available on the server.

Issues or Risks

The ability to complete testing in the projected timeline is the greatest risk.

Project Outlook (Estimate To Complete)

Good.

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PROJECT STATUS REPORT

Project ID 100722-01

Date 5/10/11

Project Name

Modular Course Integration Study

Project Description

The purpose of this project is to research and evaluate the capabilities of existing and available software, such as the SunGard Open Learning: Registration solution to integrate and or supplement Banner and other automated functionality for administering courses in flexible modules that are not tied to the semester system.

Project Sponsor

Doreen Larson

Project Manager

Peter Wilkins

Progress and Accomplishments

None; project on-hold.

Schedule Variances

Schedule activity terminated as of 3/17/11.

Issues or Risks

As of March 17th the sponsor reported that no progress had been made in conferring with other institutional executives toward an informed decision as to direction and approach.

Project Outlook (Estimate To Complete)

The project is on-hold until it is either reactivated or closed, at the discretion of the sponsor.

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PROJECT STATUS REPORT

Project ID 100728-01

Date 5/11/11

Project Name Online Application for Graduate Programs

Project Description

Create the new graduate online application based on the current paper application. This will entail establishing:

• Graduate students and admit-types. • Intended Degree Program and Concentrations as

filter for graduate requirements for each program • Filter process to provide the applicants information

to the appropriate departments. • A communication plan for graduate students. • Checklist items of required information for each

graduate program • Workflow for automated emails • Application fee processing

Project Sponsor Quentin Johnson

Project Manager Andy Raisovich

Progress and Accomplishments

The graduate application has been in production since 4/14/2011.

Schedule Variances None.

Issues or Risks

There’s still a risk of some unforeseen problem being encountered, but so far none have been identified.

Project Outlook (Estimate To Complete)

Formal completion announced as of May 11th with acceptance of the deliverables by the sponsor.

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PROJECT STATUS REPORT

Project ID 101130-01 Date 5/10/11

Project Name CampusEAI myCampus Implementation

Project Description Implementation of a campus portal for Fairmont State University and Pierpont Community and Technical College.

Project Sponsor David Tamm

Project Manager Andy Raisovich

Progress and Accomplishments

Limited student testing is underway, and the portal will be released for inspection to the deans on 5/10/2011. We should expand that to a larger group of students, faculty, and staff. Most groundwork is complete. To update points from last session:

- Live@EDU email integration complete for Fairmont State; to be completed for Pierpont soon. This is currently in testing on one of CampusEAI’s systems, and has been slated for rollout and testing in our environment sometime this week, as of our last meeting with CampusEAI.

- Deep linking issues in FELiX have been resolved at this point.

- Work on EZProxy integration continues. This is not a feature that necessarily must come up by our production roll date, as integrated access to library resources was not included in the scope of the project. In addition, work must be done with the library to consider how resources can be integrated into the portal in the first place. Students will still be able to access library databases as they currently do.

- Exchange, or Outlook, integration in the portal will continue to not work from off campus. Because of our relatively unique, secure network environment, coupled with the reverse proxy required for external users to use OWA, this integration off-campus may well be

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impossible to accomplish. Outlook will remain linked from the portal, however, and it will be seamlessly integrated on campus.

Administration training has occurred for functional staff. Evie Brantmayer participated in a session detailing how targeted announcements and alerts can be created within the portal. Current portal login should be available at: - https://mycampus.fairmontstate.edu - https://mycampus.pierpont.edu. Most functionality should be working, but if you login and find something doesn’t work, please let Shane Jordan or Andy Raisovich know. We’re beginning the user acceptance testing phase, which is basically re-testing and, later, declaration to CampusEAI that the portal is ready to be released for public use.

Schedule Variances None.

Issues or Risks

Although CampusEAI has stated that Pierpont Live@EDU progress is good, it hasn’t made it to the pre-production site yet, and so hasn’t been tested by us. It needs to be tested by our staff and members of the extended focus group.

Project Outlook (Estimate To Complete)

Good.

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PROJECT STATUS REPORT

Project ID

110224-01

Date

5/10/11

Project Name

Services Enhancement through Partnership with WVNET

Project Description

This project will capitalize on the strategic relationship between Fairmont State and WVNET to enhance technology services provided by WVNET to Fairmont and other institutions throughout the state. There are four major components of this project. Specific objectives identified for each component include: 1. Extending Fairmont State’s network to WVNET via a

gigabit data connection; 2. Relocation of Blackboard Vista to WVNET data center

and phased transition of Blackboard Vista maintenance solely to WVNET;

3. Replication of Fairmont State’s essential enterprise data from its IBM XIV to WVNET XIV;

4. Installation of two IBM chassis with blades for server replication

Project Sponsor Dave Tamm

Project Manager Steve Shala

Progress and Accomplishments

• 1GB circuit installation in progress with nTelos • Network hardware received and ready to connect • Initial 100 MB redundant fiber path work started

with nTelos on 5/5

Schedule Variances

nTelos will not have the 1GB circuit installed until 5/27 affecting many other tasks that had a completion date of 5/23.

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Issues or Risks

We are reliant on vendor’s and partner’s timelines for key components of this project; specifically, nTelos for network connectivity and WVNET for setup of networking and equipment in their datacenter. Any delay in circuit installs delays the completion of many activities.

Project Outlook (Estimate To Complete)

Many tasks are moving quickly forward in the early stages of this project. Moving VISTA to WVNET must be done during a down time to minimize impact to faculty and students. At this point there are no expected delays.

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PROJECT STATUS REPORT

Project ID

110321-01

Date

5/10/11

Project Name

Project and Portfolio Management System Implementation

Project Description

This project is to guide the implementation of project and portfolio management (PPM) software to help manage Fairmont State’s IT projects, support activities and resources. Software and services will be coordinated through a contract with TeamDynamixHE (TDHE).

Project Sponsor

Dave Tamm

Project Manager

Peter Wilkins

Progress and Accomplishments

The contract statement of work was executed as of April 6th, and TDHE designated Adam Torres as the project consultant to support our software implementation. A Project Kick-off Meeting was held on April 14th; with a project team Planning Meeting following on April 26th.

Schedule Variances

A Project Baseline Schedule was published on April 26th. It reflects an estimated Go-Live and transition to support in mid-July, versus the June 24th goal documented in the Project Charter.

Issues or Risks

None currently identified.

Project Outlook (Estimate To Complete)

The TDHE consultant is slated to be on-site May 25-26, to facilitate a two-day training and configuration session with the IT management team.

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PROJECT OR INITIATIVE Sponsor Project Manager Target Timeframe

Expected Cost (Large, Medium, Small)

Scope of Work (Large, Medium, Small)

Probable Impact (High, Medium, Low)

Comments

Virtualization of Phone System Dave Tamm Steve Shala This project awaits Cisco's support decision and timeline.

Blackboard ‐ Vista to Learn 9.1 Upgrade Dave Tamm Joanie Raisovich

Enterprise Data Warehouse and Operational Data Store Implementation

Dave Tamm Andy Raisovich Dave described this project as a strategic initiative for 2011‐12.

Pending funding and prioritization at PC.

IT Procurement Process Automation Dave Tamm Joanie Raisovich Dave mentioned an effort to streamline the process under the wing of the newly formed TLC (Teaching and Learning Commons).

Banner Articulation/DegreeWorks Quentin Johnson Evie Brantmayer Roll‐out for Spring 2012

Likely to emerge as two related projects, with an articulation solution first, and DegreeWorks thereafter.  A degree audit and advisement tool is critical for tracking and reporting graduation rates.

PENDING PROJECT PORTFOLIO

Web‐based Classroom Scheduling Quentin Johnson Andy Raisovich Key link to year‐long registration and scheduling requirements.

Online Application for Competitive Programs Quentin Johnson Andy RaisovichShould be treated as a supplement to the online application, within FELiX, after we have gained some experience with the application and the Banner Workflow product.

Acceluraid Refunds Rick Porto Neil Tennant Time frame TBD Debit card refunding of financial aid.

WIMBA Classroom Implementation Dave Tamm Joanie Raisovich Kick‐off expected May‐June, 2011 Project Charter in process.

Wireless Network Upgrade Dave Tamm Steve Shala Completion target August 30, 2011

Cloud Computing (Virtual Desktops) Dave Tamm Steve Shala Completion target June, 2011

Smart Phone Application Dave Tamm Andy Raisovich Completion target August 31, 2011

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Page 20: Project Status Review Meeting - SUMMARY · 2018-03-14 · Rick is uncertain as ttimeline and o the specific even the software to be used by the state for their ERP solution, but stated

EXPECTED COST PROBABLE IMPACT

LARGE

MEDIUM

SMALL LOW

MEDIUM

HIGH

Under $25K

Critical to the attainment of institutional strategies and/or required by law or regulation

Supports multifunctional goals or provides “best practice” improvements to key institutional processes

Supports functional area goals or objectives, or improves one or more current processes

PENDING PROJECT PORTFOLIO - LEGEND

SCOPE OF WORK

LARGE

MEDIUM

SMALLLess than 3 months duration, and relatively few stakeholders

3-9 months duration, and multiple stakeholders

10 or more months duration and broad, institution-wide, scope

$25-50K

Over $50K

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