project scope report mac park stage 1 project management course modified 18_11_16 no finances
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415V Consac Cable Replacement Macquarie Park stage 1
1 Created by David King
PROJECT SCOPE OF WORKS REPORT
for
415V Consac Cable Replacement for the Macquarie Park stage 1:
Version 2
415V Consac Cable Replacement Macquarie Park stage 1
2 Created by David King
DOCUMENT VERSION CONTROL
Document Name: Project Estimate Report – Zone Development Works for -
415V Consac Cable Replacement Macquarie Park stage 1
Document Status: Issued
Version Number: Version 1
Date: 26th August 2010
Author: David King
Distribution: Sita Suresh, Planning & Supply
Jonathan Hopson, Planning & Supply
Peter Gaudron, System Planning & Regulation
John Hardwick – EM – M & RP
Peter Gledhill - MFS
Greg Ross
ZD Section File
CHANGE HISTORY
Version Issue Date Author Reason for Change
1 26/8/10 D.King Initial
2 30/8/10 D.King Revised
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TABLE OF CONTENTS
A1. Project Description .................................................................................................. 5
1 Project OBJECTIVE .................................................................................................. 5
1.1 PROJECT SCOPE ...................................................................................................... 5
1.2 INCLUSIONS ............................................................................................................. 9
1.3 OUT OF SCOPE ...................................................................................................... 10
1.4 ASSUMPTIONS........................................................................................................ 10
1.5 PROJECT CONSTRAINTS ......................................................................................... 11
1.6 PROJECT OUTCOMES .............................................................................................. 11
A2. Project Time Management ..................................................................................... 12
2 Key Milestones ....................................................................................................... 12
2.1 PROJECT SCHEDULE .............................................................................................. 12
2.2 SCHEDULE DETAILS ............................................................................................... 12
A3. Budget ..................................................................................................................... 14
3 Project Budget ........................................................................................................ 14
3.1 FIELD SERVICES – COMPONENT .............................................................................. 15
3.2 POTENTIAL SAVINGS ............................................................................................... 15
3.3 ONGOING IMPACT ................................................................................................... 15
A4. Quality of deliverables ........................................................................................... 16
4 Deliverables ............................................................................................................ 16
4.1 QUALITY ................................................................................................................ 16
A5. RISKS Management ............................................................................................... 17
5 Risks........................................................................................................................ 17
A6. Communications , monitoring and Control ......................................................... 18
6 Project Control Group............................................................................................ 18
6.1 PROJECT ORGANISATIONAL STRUCTURE ................................................................. 18
6.2 GOVERNANCE ........................................................................................................ 19
6.3 COMMUNICATIONS PLAN ......................................................................................... 19
6.4 VARIATIONS ........................................................................................................... 19
6.5 PROJECT PROGRESS REPORTING............................................................................ 19
6.6 FINALISATION ......................................................................................................... 20
7 Project Procurement .............................................................................................. 20
7.1 PERIOD CONTRACTS .............................................................................................. 20
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7.2 PROCUREMENT ...................................................................................................... 20
7.3 PROCUREMENT RESPONSIBILITIES .......................................................................... 20
8 Appendix ................................................................................................................. 21
8.1 ATTACHMENT 1 ...................................................................................................... 22
8.2 ATTACHMENT 2 RESPONSIBILITIES OF KEY PROJECT STALK HOLDERS ...................... 23
8.3 ATTACHMENT 3 MP PROCUREMENT RESPONSIBILITIES GUIDE .................... 26
8.4 ATTACHMENT 4 CERTIFICATE OF PRACTICAL COMPLETION ......................... 28
8.5 ATTACHMENT 5 REQUEST FOR PROVISION OF FIELD SERVICES RESOURCES ............................................................................................................................. 29
8.6 ATTACHMENT 6 PROJECT PROCUREMENT PLAN ........................................... 30
8.7 ATTACHMENT 7 ZONE DEVELOPMENT PROJECT MANAGEMENT MONTHLY REPORT ...... 31
8.8 ATTACHMENT 8 PROJECT CLOSE OUT REPORT........................................................ 32
8.9 ATTACHMENT 9 REQUEST FOR PROVISION OF TECH SERVICE RESOURCES ................. 33
8.10 ATTACHMENT 10 PROPOSED GANTT CHART ........................................................... 34
8.11 ATTACHMENT 11 NETWORK DIAGRAM ..................................................................... 35
8.12 ATTACHMENT 12 VARIATION ORDERS ..................................................................... 36
8.13 ATTACHMENT 13 VARIATION ORDERS REQUIRING NETWORK APPROVAL ..................... 37
8.14 ATTACHMENT 14 VARIATION ORDERS REGISTER ...................................................... 38
8.15 ATTACHMENT 15 PROJECT MANAGEMENT PROCESS FOR DELIVERY ......................... 39
8.16 ATTACHMENT 16 TYPICAL WORK BREAKDOWN STRUCTURE ...................................... 40
8.17 ATTACHMENT 17 TYPICAL PROJECT QUALITY PLAN ................................................. 41
8.18 ATTACHMENT 18 PROPOSED DESIGNS .................................................................... 42
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A1. Project Description
1 PROJECT OBJECTIVE To carry outs works as aging 300AL3 PAL (N)Z/sac in the Macquarie park region Zone Development Section to Project Manage the bulk cable laying and line joints. These works can be completed by June 2011 provided the Project authority is received in May 2010. Other works associated with the project including commissioning of new assets will be Project Managed to be completion by Field Services North, in coordination with Contract Cable Laying A price estimate for FS-N works has been included as part of this offer to assist in gaining authority. As yet, neither ZD nor FS-N have completed their detailed designs, however a plan of the proposed cable route has been included in the Appendix of this document.
1.1 Project Scope
With consultation with planning north and field services north it was decided that the following areas would require addressing
Existing turrets on site was not of the insulating type and deemed unsafe. Some of the turrets are also damaged. It was decided that all turrets to be replaced
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All the customers on the LV distributors was connected by means of T joints. Unfortunately, if a fault in the distributor occurs there is no way of isolating a small area and feeding supply back to most of the customers. Therefore it was decided when the new cable is installed to replace the aging consac cable T joints are not to be used but instead install double link insulated turrets at customer points. The three advantages of the double link insulated turrets
1. increased flexibility of switching 2. increased safety for the operators (turrets are insulated) 3. Increase safety ( less change of error) and reduced times (costs) for the
jointers to locate faults
Steel pilar to be replaced with insulated turrets
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Type of cable to be used to replace 300 AL3 (N) consac, Field services suggested the use of 4 x 185CU1 parrot cable which seemed a good idea at the time. On further research the cable was deemed unsuitable due to being designed to be used in the city with the pit and duct system (only single insulated). On further inspection Energy Australia do not have standard a cable that has a rating of 400amps when installed in a duct that will fit into an existing double insulated turret. Therefore I suggest we use a 240mm2 4 core cable made from copper stranded. This cable with the aid of different lug kits will fit into existing turrets and kiosks. The process of having the cable approved was started with Bruce Webster and will hopefully be completed within 2 month
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Existing customer points if near boundary and in existing private enclosure to be directly connected. If the private enclosure has a steel box termination point this is to be replaced.
Existing customer point a large distance away a customer turret to be installed on property line. Cable to be installed from Energy Australia double link turret to the new customer turret
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Proposed works associated with the replacement of aging 300AL3 PAL (N)Z/sac in Macquarie Park region;
Installation of ; o 1.8km of UG Trench o Pull in 2.2km of Lv cable (cable type 240CU4XQZ) o 6 Lv Joints o 53 Jointbays o 13 terminations Lv cables at Kiosks o 17 turrets
Removal of; o 2 x LV UGOH o 6 old style turrets o 1 x Pole (lane Cove Rd) o
Abandon of; o 41 joints o 1.5 km approximately of Lv cable o 8 x footway link panels
* All the above figures are approximates and are subject to change depending on latent conditions
Zone Development Default Trench profiles include o Roadways : 6 x 150mm + 2 x 50mm UPVC ducts o Footways : 6 x 150mm + 2 x 50mm UPVC ducts
Connections, commissioning jointing and OH works by Field Services North A brief overview of the route is shown on Attachment 2.
1.2 Inclusions
All in-line jointing to be coordinated by Zone Development
Required notification of Residents, Customers & Authorities (CCL part of the project)
Management of Pedestrian and Traffic Safety
Saw cutting and removal of existing surface
Excavation, fencing and Maintenance of joint bays
All Materials listed in the Scope of works
Temporary Restatement of works involved in the project
Permanent Restatement to the extent allowed below
Placement of Warning Tape or Cover-strips
Bedding of Conduits or Cables
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1.3 Out of Scope
The following items are not included in this project scope of works.
Latent conditions (e.g. Excavation of Rock)
Contaminated soils such as acid sulphate soils.
Remedial works.
Heritage or environmental issues that may cause delays.
Costs associated with the relocation of assets of other utilities.
Costs associated with any restriction of supply.
Tree trimming and waste removal (if required).
SP&R alterations to the scope of works.
Direct customer connection distributors
Recovery of aging cable 300AL3PAL (N)Z/SAC
Asbestos Removal
Shoring of Trenches
Jointbay Maintenance longer than 3 weeks
GST
Cost associated with the securing of easements in private property for existing assets
Hand digging around EA assets (variation in the new CCL contract)
Approval of new type of Lv cable 240CU4XQZ to meet the required cable rating in duct and the associated delays to the project if approval is not completed in a timely manner
1.4 Assumptions
This estimate is based on replacement of aging 300AL3 PAL (N)Z/ SAC in the Macquarie Park region as noted above.
The design for the replacement of consac cable in the Macquarie Park 2 is based on the scout database documentation as at the 26/3/10. Any variation of Energy Australia assets in the proposed affected area including additional Customer dedicated Lv connection points which is documented after that date will be treated as a variation of the project and will attract additional cost
The allowance for civil works is based on CCL negotiating a schedule of rates contract with the nominated cable laying contractor.
The ducts shown on the GIS and planned for use in this project are usable, serviceable and continuous. That all cables can be installed in the existing ducts.
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Continuous access during construction.
A sufficient work area is available for jointing works, etc.
No allowance has been made for inclement weather.
There are no industrial issues.
All required sign-offs shall be obtained from the appropriate person (see clause 5) within 7 days of submission. Any delay may incur an increase in time and/or cost.
Works shall be in accordance with Network & Australian Standards.
Excavation and trenching to install cable and conduits can be within Energy Australia’s alignment where practical. No allowance has been made to change the proposed route in the event obstructions from other utilities or site services are encountered during trenching work or for extra depth.
The Contractor performs the the requirement of the contract
Commitment of sufficient resources to undertake the works in all phases of the project
1.5 Project Constraints
Current constraints on this project on this project include
Availability of resources for the different phases The proposed time to complete the works for commissioning
Limitation of funding for this type of works
Australian & Energy Australia standards and regulations for design, construction and contracts
1.6 Project outcomes
If project is completed as outline the scope document the following benefits would be delivered to Energy Australia
Increase reliability of a aging asset with the removal of T joints and installation of new cables
Increase safety to field staff and operators with the use of insulated turrets
Increase in flexibility of switching with the use of 3 way turrets
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A2. Project Time Management
2 KEY MILESTONES
Milestone No.
Milestone Description Deliverables descriptions Estimated Delivery Date
1 Concept Project brief
Business case (if required)
Scope statement
1st july 2010
2 development Designs
Specifications
contracts
30th August 2010
3 implement Complete construction
Commission items
27th November 2011
4 finalisation Project completion report
Project sign off
Post implementation review
1st February 2012
2.1 Project Schedule
The Bulk Cable Laying by Zone Development and Contract Cable Laying is expected to take 12 months to complete. (i.e. ZD would like works to start August 2010) NB that works by CCL cannot begin immediately and take at least 1 month after issue of an NPA before a Contract is established.
Field Services to complete their works by October 2011 as per Field Services- Project Offer.
This project schedule is based on project authority being issued to us by July 2010.
2.2 Schedule Details
Milestone 1 - concept
No Activity Effort Target Completion Date
Dependency Completed by
Complete Y/N
1.1 Project brief 30D Fri 10/04/09
1.2 Scope statement 23D Mon 13/04/09 FS1.1
1.3 Business case 16D Thu 14/05/09 FS1.2
1.4 approval 19D Wed 01/07/09 FS1.3
Milestone 2 - development
No Activity Effort Target Completion Date
Dependency Completed by
Complete Y/N
2.1 design 24D Tue 04/08/09 FS1.4
2.2 specifications 7D Fri 10/07/09 FS1.4
2.3 obtain feedback / input on the design
10D Tue 18/08/09 FS2.1
2.4 Handover designs to field services north
4D Mon 24/08/09 FS2.3
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2.5 Send approvals and notices 3D Fri 21/08/09 SS2.4
Milestone 3 - implement
No Activity Effort Target Completion Date
Dependency Completed by
Complete Y/N
3.1 Resource contractors 3D Fri 21/08/09 FS2.4
3.2 Pre works (design handover) 18D Wed 16/09/09 FS3.1
3.3 Engage surveyor to complete survey of site
1D Thu 17/09/09 FS3.2
3.4 Review estimates 1D Thu 17/09/09 FS3.2
3.5 Award contract (CCL) 2D Mon 21/09/09 FS3.4
3.6 Complete excavation (CCL) 30D Mon 02/11/09 FS3.5
3.7 Install cable (CCL) 7D Wed 11/11/09 FS3.6
3.8 Field service north to complete turret installation & terminations at the kiosks
12D Fri 27/11/09
FS3.7
Milestone 4 - finalisation
No Activity Effort Target Completion Date
Dependency Completed by
Complete Y/N
4.1 Field service north to complete cut outs
2D Fri 13/11/09
SS3.8
4.2 EA operator to complete switching and make safe for the field staff
2D Tue 01/12/09 FS3.8
4.3 Field service north to complete pre commissioning tests
3D Fri 04/12/09
FS4.2
4.4 Field service north to complete commissioning joints
4D Mon 07/12/09
SS4.3
4.5 Field service north to complete post commission test
2D Wed 09/12/09
FS4.4
4.6 Contractors complete all backfill and temporary restatement of footways and grass area
5D Wed 16/12/09
FS4.5
4.7 Contract cable laying to inspect site for completion
Thu 17/12/09
FS4.6
4.8 Contract cable laying to completion certificate
1D Fri 18/12/09
FS4.7
4.9 Contract cable laying to completion final restatement of council asset
1D Mon 21/12/09
FS4.8
4.10
Zone development to issue final sign off
1D Tue 22/12/09
FS4.9
4.11
Zone development to complete final revenue
1D Wed 23/12/09
FS4.10
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A3. Budget
3 Project Budget
The estimated cost to complete works as detailed in the scope of this project offer is
$4,995,026.19. The cost includes some project contingencies as indicated. This price
includes an estimate of $472,926 for works by Field Services.
field services north
allowance cost
terminate Lv at sub 13 $10,000.00 $130,000.00
install new turret 16 $10,000.00 $160,000.00
complete Lv joints 6 $10,000.00 $60,000.00
remove & install ugoh 2 $20,000.00 $40,000.00 remove & install new pole 1 $15,000.00 $15,000.00
t/c 80 $78.00 $6240.00
$5,000.00 $10,000.00
$390,000.00
project manage 15% 1500% $61,686.00
field services total $472,926.00
Contract cable laying
reo $650,000.00
ccl $78,964.00
mat $256,033.00
contractor 1,428,776.65
CCL $2,413,773.65
Surveyor
m cost
$25 per metre 1810 $45,250.00
Zone development
design & pm 4% of cost 400.00% $114,810.55
Sub total $3,046,760.20
contingency 20% 2000% $609,352.04
total $3,656,112.24
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3.1 Field Services – Component
Field Services – North have submitted a Project Offer document for their portion of the
design and construction work. The estimated cost for FS-N works is $448,500 and the
completion date is 2 months after bulk cable laying.
3.2 Potential savings
Potential savings may be achieved by
Utilization of the existing EA duct system which is subject to suitability
Coordination of field services activities with contract Cable Laying concerning to the installation of new Turrets, removal of old turrets and connection as well as removal of old cables at the existing kiosks. Potential savings can be in the reduced number of return to site for field staff and the total number of jointbays required to be excavated for the Lv changeover (e.g. minimise the re-excavation of jointbays at kiosks and at old turrets)
Contract cable laying management of traffic management costs
3.3 Ongoing Impact
Area Impacted Ongoing Impact Ongoing Resources
Handover
Requirement
Insufficient field staff allocated to this project
Increased costs and milestones not being met
Field services Insure sufficient resources are allocated to the project to meet the millstones
Latent conditions on site
May have impact on the costs and milestones not being met
Contract cable laying
Insure sufficient resources are allocated to the project to meet the millstones
Materials not available for the start of the project
May have impact on the costs and milestones not being met
Contract cable laying
Insure sufficient lead times are given to order the materials
(forecasting required materials)
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A4. Quality of deliverables
4 Deliverables
Milestone No.
Deliverable Requirement Control Measure Area Responsible
1 Project brief Meeting with stakeholders
Produce project brief documents
Documents to be review by Branch manager
Project manager zone development
1 Scope statement Produce scope to meet the project brief requirement
Monitor to insure scope is completed on time and to requirements
Project manager zone development
2 Designs Produce Designs to meet the project scope requirements
Project manager zone development
2 contracts To be issued to contractors to commence works
Contracts to be in line with the standard order deed
Manager contract cable laying
3 Complete Construction (CCL)
All excavating and cable installation to be completed
Project officer Contract cable laying to monitor progress
Manager contract cable laying
3 Complete construction field service north
Install and terminate
at new turrets . Install and terminate and
at the kiosks
Project to be handed over from contract cable laying after construction has been completed
Contract cable laying and field services north
3 Commission items Arrange cut offs and terminate commissioning joints
Project manager to monitor field services north to ensure resources are located
Project manager zone development
4 Project completion report
to monitor Contractor complete works as per contract
Manager contract cable laying
4 Project sign off
Reports are sent on a regular bases and when all works and costs have been finaliszed sign off document is sent
Monitor sap and monitor stalkholders
Project manager zone development
4.1 Quality
Regular inspections are to be undertaken by the project manager zone development and the contractor cable laying project officer to insure works are completed to the scope document and compare with EA as well as Australian standards. Any non conformance discovered are to be reported via the project manager but may require clarification of the technical issues which may be discussed with the contractors consultants. For Project quality plan see attachment 17 ref 8.17
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A5. RISKS Management
5 Risks
The following issues have been identified as specific risks to the project.
Risk Impact Probability Risk
Level
Mitigation
Strategy
Contingency
Cost / Time
Supply of Cable
185CU1XQZ &
240CU4XQZ (not
standard cable
type)
Major possible Medium
Early issue of
NPA to allow
cable purchase
3 Months for delivery
of cable.and subject
to final cable approval
Tender Price of
Civil Works
exceeding
budget
Moderate Unlikely Low
The Contractor
may accept these
works under a
Schedule of
Rates.
Nil
Inclement
Weather &
Industrial action
Moderate Possible
Medium Nil
$10k delay / day plus
one day delay
Finding rock
during
excavation
Moderate Possible Medium Carry out
required work.
Extra $1,010,649
above what is in
estimated
Existing Ducts
are not damaged Moderate Possible Medium
Carry out repair
work or install
new ducts
Not Known at project
offer stage.
Field Service
staff not
available
Moderate Possible Medium Nil Not known at Project
offer stage
Note: Our project scope report has allowed for a 20% contingency Funds and no allowance
of variation of Time.
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The level of risk has been assessed based on the following criteria:
Level of Risk
Impact / Probability
1 – Probable 2 – Possible 3 – Unlikely
1 – Major Excessive High Medium
2 – Moderate High Medium Low
3 – Minor Medium Low Modest
A6. Communications , monitoring and Control
6 PROJECT CONTROL GROUP
The Project Control Group (PCG) will provide the overall reporting and directing function for the project and will consist of the following staff;
Name Section Title
To be advised System Planning & Regulation Division
Planning Officer
To be advised Field Services - North Project Manager
David King Zone Development Section Design Officer
Gary Keedle Zone Development Section Project Director
6.1 Project Organisational Structure
The Project Organisation Structure will utilise resources from the following groups. The Zone Development Section will provide the Project Management for the cable laying and line joints. Field Services will provide the Project Management for the other works associated with the project including commissioning.
Name Section Title
Gary Keedle Zone Development Project Director
David King Zone Development Design Officer
Evan Partridge Contract Cable Laying Project Officer
TBA Underground Jointers TBA
Syd Williams Surveyors TBA
Kirsten Cowley Environmental Services TBA
TBA Electrical HV Testing TBA
For typical work breakdown structure see attachment 16 ref 8.16
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6.2 Governance
For the Roles and responsibilities of key stalk holders, see attachment 2 ref 8.2
6.3 Communications plan
Stakeholder What do they need? What form? How often? Who will organise this?
Field services north scheduler
To allocate materials and resources
Attachment 5 One off Project manager
Field services north plannerr
To allocate resources Attachment 9 One off Project manager
Construction contractors
Contracts to start work Standard contract
One off Contract Cable layer project manager
Construction contractors
Contracts completion certificate
Attachment 4 One off Contract Cable layer project manager
Stores branch To obtain materials Attachement 6 As required Field services north project managerand for cables and ducts CCL representative
System planning
Scope docment outlining the proposed works
Standard scope document
One of Project manager
System planning
Monthly reports of progress and costings
Attachement 7 One a month until project is completed
Zone development
Zone development
Approval of funding to proceed with works
Signed of scope document
One off System planning if over $1 m
6.4 Variations
All variations raised by the Project Manager that are greater than (>) 5% or $50,000 of the
total project value will be documented and submitted to EGM-DO&R or their delegate for
approval prior to proceeding provided that the variation plus other approved expenditure is
less than $5M. For standard variation sheet see attachment 12 refs 8.12 and for variations
requiring network approval see attachment 13 refs 8.13
6.5 Project Progress Reporting
The Project Manager will provide monthly reports covering progress to milestones, risks,
variations, issues and finances if requested. For standard reporting document, See
attachment 7 ref 8.7 for additional information
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6.6 Finalisation
The Project Director of Distribution Contracts Branch will be responsible for project close out reports. For standard close out document see attachment 8 ref 8.8 for additional information
7 Project Procurement
7.1 Period Contracts
The following equipment/ services will be procured under existing period contracts
PVC Conduits and Bends Key Plastics
185CU1XQZ Olex Cables
240CU4XQZ (non standard cable type) Olex Cables
Civil Works CCL Contractor
Others as required by Field Services
See attachment 6 ref 8.6 for additional information
7.2 Procurement
Procurement other than the period contracts may be required for works under the control of
Field Services.
7.3 Procurement Responsibilities
For procurement responsibilities of equipment see attachment 3 ref 8.3
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PROJECT ESTIMATE REPORT – SIGN OFF Project Scope Report 415V Consac Cable Replacement Macquarie Park stage 2
TOTAL Completion
Date
COST ESTIMATE TOTAL:
$3,656,112.24
NPA is to be received before
proposed dates can be scheduled
Bulk Cable Laying (CCL) $1,428,776
Materials (CCL&ZD) $256,034
Permanent Reinstatement $ 650,000
CCL PM and Lab $ 650,000
ZD PM and Lab $114,810
Survey PM and Lab 45,250
Field Service North Materials & lab
$472,926 2 months for
commissioning after bulk cable laying
Contingency (20%) $609,352
8 APPENDIX
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8.1 Attachment 1
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8.2 Attachment 2 Responsibilities of Key Project Stalk holders
Network Development Manager The Network Development Manager is the Client Representative for internal projects and has overall responsibility for the project including the resolution of any high level priority, resourcing, and financing problems the project may encounter. The Network Development Manager is responsible for: -
Providing the overall business direction of the project;
Acting as Chairman of Project Steering Committee meetings;
Resolving any major issues which may arise between Steering Committee meetings; and
Ensuring EnergyAustralia brings the necessary degree of commitment to the project. The Network Representative will report to the EnergyAustralia Executive and Board of Directors, and seek guidance from the Steering Committee regarding the project.
Project Manager The Project Manager is responsible and accountable for the day-to-day running, overall management, and successful delivery of the project. The project manager will ensure that the project delivers the agreed outcomes within the agreed timeframe, and the project operates within the approved budget limits. He/she will be extensively involved in all project phases until successful commissioning, acceptance, and handover is achieved. He/she will liaise closely with the Client Representative, the Project Sponsor if there is one. The Project Manager is responsible for: -
Preparing and maintaining the Project Plan and Project Schedule ;
Managing the project in accordance with the contract or project requirements;
Managing the allocation of resources to the project at the commencement of the project;
Coordinating the Community Consultation Process including Customer Service Division, Corporate Division’s Communication and Public Affairs and Enerserve’s Environmental Services
Overseeing and directing all of the activities of the project and Project Team including all field staff that have been allocated to the project;
Directly managing the appointed external contractors and consultants to the project;
Chair meetings with design staff and design consultants allocated to the project;
Co-ordination of designs to suit programme milestones;
Prepare budget and monitor actual expenditure against estimates via a work breakdown structure;
Monitor forecast cost to complete based on actual expenditure and commitments;
Monitoring project progress against an established baseline project schedule;
Managing project scope and variations;
Undertaking project tasks as allocated;
Preparation of site specific safety and environmental plans including audit schedules for the project (generally part of conditions of consent or approval from an Approving Authority);
Providing written monthly project status reports; and
Alerting the Client Representative and/or Principal’s Representative or Superintendent or Superintendent Representative to any major issues that are likely to affect the Project, and seek their quick resolution.
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Project Engineer The Project Engineer has the responsibility for: -
Reporting to the Senior Program Manager for defined responsibilities and performance;
Providing support to the Project Manager on any project related matters at the direction of the Project Manager;
Reporting to normal functional manager for administrative matters.
Design Development Manager The Design Development Manager is responsible for: -
Reporting to the Project Manager for defined responsibilities and performances;
Providing regular direction and input to the Design team;
Project specific equipment specifications;
Participate in tender evaluation panels as required;
Liaising with the Network Development Manager in conjunction with the Project Manager, to ensure the design meets the project requirements;
Reporting to normal functional manager for administrative matters.
Electrical Design Manager The Electrical Design Manager has the responsibility for: -
Reporting to and being accountable to the Project Manager for defined responsibilities and performance;
Providing support to the Project Manager on matters affecting the electrical infrastructure for the project;
Providing estimates of design hours required as requested by the Project Manager;
Providing a detailed Control and Protection Brief to the Design team;
Reporting to normal functional manager for administrative matters.
Construction Manager The Construction Manager has the responsibility for: -
Reporting to and being accountable to the Project Manager for defined responsibilities and performance;
Providing support to the Project Manager on matters affecting the construction work for the project ;
Supporting the Project Manager by supervising construction contracts where established;
Liaising with the Design Development Manager to resolve on site design issues;
Providing estimates of expenditure and financial commitments construction work as requested by the Project Manager;
Reporting to normal functional manager for administrative matters.
Clerk of Works The Clerk of Works assists the Project Manager and has responsibility for: -
Reporting to and being accountable to the Construction Manager for defined responsibilities and performance;
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Preparing the civil and building contract in accordance with the specification;
Issuing letters of acceptance, as required, for the civil and building contract;
Negotiating commercial conditions the civil and building contract;
Assisting the Project Manager with negotiations of variations to the civil and building contract.
Providing support to the Project Manager on matters affecting the civil and building construction work for the project ;
Reporting to normal functional manager for administrative matters.
Field Services Substations Superintendent The Field Services Substations Superintendent is responsible for: -
Reporting to the Project Manager for defined responsibilities and performance;
Managing electrical staff and contractors;
Supporting the Project Manager and Electrical Design Manager with electrical procurement contracts, eg by supervising contracts where established;
Achieving time, budget, and quality targets for Enerserve provided services;
Equipment procurement when not otherwise covered by contracts;
Reporting to the normal functional manager on administrative matters.
Commissioning Manager The Commissioning Manager has the responsibility for: -
Reporting to and being accountable to the Project Manager for defined responsibilities and performance;
Providing support to the Project Manager on matters affecting the commissioning of the electrical infrastructure for the project;
Providing estimates of expenditure and financial commitments for commissioning work as requested by the Project Manager;
Reporting to normal functional manager for administrative matters.
Schedule and Controls Officer The Schedule and Controls Officer assists the Project Manager and has responsibility for: -
Establishing and maintaining the project budgets and accounting records;
Maintaining the project cost control system for the project;
Monitoring expenditure against each commitment on the project;
Establishing and maintaining an effective contract administrative system for contractors and suppliers;
Preparing monthly project status and financial reports for the Project Manager and for management;
Preparing purchase orders for all approved contractors, suppliers, and consultants in accordance with the purchasing procedures;
Processing all progress payments for contractors, consultants, and suppliers;
Creating and maintaining the project schedule.
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8.3 Attachment 3 MP PROCUREMENT RESPONSIBILITIES GUIDE
Major Equipment Item Via Procurement Responsibility
Wallsend
Procurement Responsibility
Sydney
Power Transformers
Earthing Transformers
Period
Orders
Specifying Engineer
Procurement – Distribution
Equipment
Darko Stevanovic
Same as Wallsend
High Voltage Circuit Breakers
Disconnectors (Post Insulators
& steelwork for disconnectors)
Earth Switches
High Voltage Switchboards
Control & Protection Relays
SCADA
Period
Orders
Project Officer
Procurement – Distribution
Equipment
Peter Turrin
Same as Wallsend
Auxiliary Transformers Stockline Logistics Logistics
Surge Arresters
Batteries and Battery
Chargers
Stockline Logistics Logistics
Steelwork Manu.
in-house
Supervisor
Transformer Services
Greg Jamieson
Superintendent
Workshop Services
Cesare Chiodo
11kV Switch for AF Plant Unknown Engineering Consultant
Overhead Design
Robert Knowles
Unknown.
Coupling Cell Parts
Concrete Tub
Housing
Steelwork
Quotatio
n
Engineering Officer
Substations
Rick McInnes
Unknown
DC Distribution Boards Manu.
in-house
Superintendent
Workshop Services
Cesare Chiodo
Same as Wallsend
AC Distribution Boards Quotatio
n
Project Manager
Unknown
Control & Protection
Cubicles/Panels
Period
Order
Engineering Officer
Protection Design
Phil Weir
Engineering Officer
Electrical Design
Peter Ross
Revenue Metering Panel Manu.
in-house
Superintendent
Workshop Services
Cesare Chiodo
Unknown
Voltage Regulation Panel Various Engineering Officer
Substations
Rick McInnes
Superintendent
Workshop Services
Cesare Chiodo
Voltage Regulation Relays Period
Order
Engineering Officer
Substations
Rick McInnes
Superintendent
Voltage Regulation
Phil Gallop
OPGW/Fibre Option Cable
Aluminium Busbar Quotatio
n
Field Coordinator
Transformer Services
Peter Mateer
Project Manager
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Equipment Item Via Procurement Responsibility
Wallsend
Procurement Responsibility
Sydney
Aluminium Busbar Fittings Quotatio
n
Field Coordinator
Transformer Services
Peter Mateer
Field Coordinator
Substations
John Stacpoole
Overhead terminations/fittings
to disconnector and surge
arrestors
Portfolio Manager
Construction
John Marselos
Supervisor
Transmission
Bob Philliponi
11kV Cables (Transformer
Tails) and jointing &
termination kits.
Engineering Consultant
Overhead Design
Robert Knowles
Project Coordinator
Transmission
Peter Savage
11kV Feeder Cables and
jointing & termination kits.
Engineering Officer
Field Services
Allan Dorrington
Unknown
100A 3ph Outlets Unknown Supervisor
Transformer Services
Greg Jamieson
Unknown
Termination Structures -
Concrete Pole
Period
Orders
Engineer
Overhead Design
Greg Ford
Unknown
Termination Structures -
Concrete Pole, Steelwork
Manu.
in-house
Engineering Officer
Substations
Rick McInnes
Unknown
Earth Mats & Earthing
Equipment
Unknown Engineering Officer
Substations
Rick McInnes
Unknown
AF Plant Quotatio
n
Design Engineer
Substations
Ross Smith
Unknown.
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8.4 Attachment 4 CERTIFICATE OF PRACTICAL COMPLETION
CERTIFICATE OF PRACTICAL COMPLETION
Project
Contract No. Project No.
Contractor
This is to certify: The whole Works/Separable Part *________ reached Practical Completion on ___/___/___ Minor omissions and defects listed on the attached sheet shall be completed within ______ days of the date of this Certificate of Practical Completion. Pursuant to the Provisions of Clause ________ of the General Conditions of Contract __________ the defects liability period for the whole Works/Separable Part * ____ commenced on ___/___/___. * Cross out whichever is not applicable.
Signed: Project Manager
Date
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8.5 Attachment 5 REQUEST FOR PROVISION OF FIELD SERVICES RESOURCES
To: Planner (Enerserve – Field Services) FIELD SERVICES AREA
East Central Coast
REQUEST FOR PROVISION OF FIELD SERVICES RESOURCES North Newcastle
South
Request Type: Forecast only at this stage Confirmed Details
Project Name: Proj Trak No.:
DNP / SNP No.:
WBS No. Project Code :
Biz Case :
Scope of Works :
Project discussed with the following FS staff
Reason for Doing Job:
Field Services Resources Requested: I/O Number Timeframe (days /
wks) * Scope of Works / Comment Date Critical Y / N
Subs Technicians
UG Cable Jointers
OH Lineworkers
Other
Requested by: Attachments:
Name: DNP/SNP Disconnect / Reconnect Orders
(Cut-outs)
Position: List of all relevant drawing and
materials. Survey plans
Ph: Long lead time items ordered EIA
Mobile: Projects Contact list Risk Assessment Table
Date : * GANTT Chart / Schedule of
Dates Correspondence / conditions
relevant to
construction
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8.6 Attachment 6 PROJECT PROCUREMENT PLAN
Project Name: Project Number: Key materials and services required to be procured are described below. Materials:
Description Procurement method
Period contract details
Responsibility for
procurement
Date required
Lead time
Procurement plan
required?
1
2
3
4
5
6
7
8
9
10
Services (contractors and consultants):
Description Responsibility for procurement
Period required
Lead time Procurement plan required?
1
2
3
4
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8.7 Attachment 7 Zone development Project management monthly report
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8.8 Attachment 8 Project Close out Report
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8.9 Attachment 9 Request for Provision of tech service Resources
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8.10 Attachment 10 Proposed Gantt Chart
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8.11 Attachment 11 Network diagram
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8.12 Attachment 12 Variation orders
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8.13 Attachment 13 Variation orders requiring network approval
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8.14 Attachment 14 Variation orders Register
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8.15 Attachment 15 Project Management Process for Delivery
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8.16 Attachment 16 Typical work breakdown structure
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8.17 Attachment 17 Typical Project quality Plan
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8.18 Attachment 18 Proposed Designs
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