project portfolio management considering resources - impossible - presentation joerg...

PROJECT PORTFOLIO MANAGEMENT CONSIDERING RESOURCES! IMPOSSIBLE?

Gartner PPM and IT Governance Summit 2013 | London

19.06.2013 Gartner PPM and IT Governance Summit 2013 | London 2

RESOURCE MANAGEMENT – A TYPICAL SETTING FROM A CUSTOMER IN THE BANKING SECTOR

Setting

• 50 projects are competing for around 110 IT-developers

• Extreme bottlenecks in some dev teams

• Strategical and legal topics with hard deadlines

• Dynamic portfolio with pressure from technical innovation, new trends, security concerns and new product ideas

The task: Set up a project portfolio with

• The right topics

• At the right time

• With the optimal usage of the resource

CHALLENGE 1: MISSING VISIBILITY OF PROJECT-IMPACT ON RESOURCES


MISSING VISIBILITY

CHALLENGE 2: THE MISMATCH OF CURRENT PORTFOLIO-APPROACHES WITH RESOURCES


HOW TO RANK PROJECTS?


WITH FINANCIALS?

20.000 €

70.000 €

10.000 €

50.000 €


MISMATCH

CHALLENGE 3: ARTIFICIAL INTELLIGENCE


AUTO OPTIMIZE THIS (SIMPLE EXAMPLE)

n

in

nn

t t RoletyAvailabili

RoleDemand

iRisk

lignmentStrategicA

Cost

Benefits11 )(

)(*

)*1(

1**


EFFICIENT FRONTIER


OPTIMIZING THE WRONG THINGS

AND THAT LED TO


AND THAT LED TO

• Piles of Excel outside the actual PPM tool

• Disappointments : „it took us so long to get the operative resource management processes to work – why can‘t we use it for strategical decisions then?“

• Still bottlenecks

• Still unused capacities

• Still people knowing it better

PROJECT PORTFOLIO MANAGEMENT CONSIDERING RESOURCES IMPOSSIBLE?

TOOLS: ARTIFICIAL INTELLIGENCE IS NOT THE SOLUTION

The Law of Requisite Variety

To control a system of a certain complexity, we need another system with a greater complexity.*

* “If a system is to be stable the number of states of its control mechanism must be greater than or equal to the number of states in the system being controlled.” Ashby, William Ross, An Introduction to Cybernetics, Chapman & Hall, London, 1956, p. 124

THE MEISTERPLAN HYPOTHESES

1. The human brain is by far more complex than a set of project plans.

2. IT should do what IT does best: calculate.

3. An experienced person that is supported by a responsive IT tool will be able to create masterly plans. Meisterplans.

quick live demonstration

to demonstrate the benefits of this approach


Prioritize Prioritize Prioritize

Identify Generic

Roles

Determine the

Quantity of Each

Role

Identify Bottleneck Resource /

People

Match High-level

Demand to Supply

Time-sequence Projects

Send to PMO for Resource Allocation

SO: ALL TASKS ARE CHECKED

A Realistic Stream of Work is Capacity Constrained

Concept Document

Go/No Go

Business Case

Proposed Portfolio

Portfolio Analyzed

Portfolio Approved

• Not yet another PPM-Tool - Business Intelligence for Resources.

• Specializes on resource issues • Interactive and Intuitive • Reads and consolidates data from

common PPM-software (including Excel) • In the cloud or on premise


Joerg Leute

[email protected]

Tel. +49 7071 3667-7401 www.meisterplan.com

twitter.com/meisterplaner

facebook.com/MEISTERPLAN

SEE US AT

BOOTH PL4

http://www.eon.com/

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