project planning or how to launch a pumpkin into orbit
DESCRIPTION
Project Defined “A temporary piece of work with a finite end date undertaken to create a unique product or service.” 3TRANSCRIPT
Project PlanningOr How to Launch a Pumpkin
into Orbit
Projects are Everywhere in Scouting
2
Project Defined
“A temporary piece of work with a finite end date undertaken to create a unique product or service.”
3
Wood Badge &Project Planning
• Patrol Project on weekend 2• Conservation Project Planning tomorrow• Tickets!
5
What to Accomplish
Who’s Going to Do It
How to Do It
Track It
Report It
What to Accomplish
• One Page• Easily understood• Someone not involved
could understand
Project Overview
1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
What to Accomplish
8
Project Overview1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
• What’s the problem?• What’s the opportunity?• What’s the assignment?• What needs to be
changed?
8
Problem or Opportunity:
“To Launch a Pumpkin as Far as Possible”
What to Accomplish
9
Project Overview1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
• Important to be straightforward
• Goals: General Intention, strategy
• Objectives: Precise measurable way of achieving goal
9
Goals:
Goals: Your Turn….
What to Accomplish
Objectives need to be:Objectives:
10
Project Overview1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
10
SMART
What to Accomplish
1111
SMART
Specific: Is it specific in targeting an objective?
Measurable: What are the measurable indicators of progress or success? Attainable: Is it attainable by someone on the team?
Relevant: Does it apply to the Goal or Vision?
Time Based: When will the project be completed?
What to Accomplish
We will build a device for the Pumpkin Chunkin Camporee that will launch a pumpkin 100 feet.
12
Is It SMART?
What to Accomplish
13
Measure of Success:
13
Project Overview1. Problem or Opportunity2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
13
• Goals & Objectives should be measured to help determine success
• MUST choose a measurable criteria
• Hard to measure intangibles: attitude or knowledge
• Avoid qualifying terms like “all” or “Never”
Measures: Your Turn…
What to AccomplishApproach or Method:
14
Project Overview1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
• How will we tackle this project• Important to consider
assumptions & risks• Often the team thinks this is the
best way to over come roadblocks or constraints
• Need to consider if the usual way will work
If you do what you always did,You’ll get what you always got.
What to Accomplish
15
Approach or Method:
15
Project Overview1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
15
• Approach may be the MOST IMPORTANT DECISION in the early stages– Everything else follows this
• Guidelines– Focus on project goals &
objectives– Challenge previous assumptions– Explore out-of-the-box solutions– Don’t hesitate to invent new
methods
What to Accomplish
16
What to AccomplishAssumptions/Risks:
Project Overview1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
• Assumptions widely held beliefs– May be valid – or not
• Risks can undermine project
What to Accomplish
18
Assumptions/Risks:
18
Project Overview1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
• Questions to ask:– What resources are required
to complete this objective?– What risks are associated
with getting these resources in a timely manner?
– What problems or delays are likely to occur?
– What effect will delays have on the schedule?
Assumptions & Risks: Your turn…
What to Accomplish
• Activity Trap
• Scope Creep
19
Two Traps:
What to Accomplish
20
Project Overview1. Problem or Opportunity
2. Goals
3. Objectives
4. Measure of Success
5. Approach or Method
6. Assumptions/Risks
20
What to Accomplish
Who’s Going to Do It
How to Do It
Track It
Report It
How to Do It
Break down each activity into separate activities and then order them
How to Do It
• Each activity defined start & stop
• May be linked, avoid overlap• Time & Cost should be easy
to define• If it’s hard to complete, break
down again
What & When:
What & When: Your turn…
What to Accomplish
Who’s Going to Do It
How to Do It
Track It
Report It
Who’s Going to Do It
• Each person understand their assignments
• Skills match activity• Regular reporting established• Leader needs to be sure everyone
understands the purpose of the project, details of the activity, resources available & duration
Activity Assignments
What to Accomplish
Who’s Going to Do It
How to Do It
Track ItReport It
Track It• Let the project begin!• Provide Leadership• Support & Encourage• Things change –
watch critical path
What to Accomplish
Who’s Going to Do It
How to Do It
Track It
Report It
Report It
• Celebration
Report It
• Final Report– Were the objectives
met?– Was the project
completed on time?– How could things run
better next time?
First Ticket due tomorrow: Sunday, 3/24All Tickets due next weekend: Monday, 4/22
Thanks! Any Questions?
Next project….
Next project….Rocket Building
Professor Werner von Turner
