Project Management Overview

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Key Ingredient for Successful ImplementationsProject Management

Varying Aspects of the PM Role

• Direct Project Management of assigned projects• PM is held accountable for delivery of assigned projects• Work with Corporate, Group, Division or Facility team members to deliver project results, identify and

remove obstacles, etc.

Managing

• General oversight of projects for customers• Ensures project exceptions are identified and action plans established to • Ensures changes to projects are approved and documented• Reviews project plans for quality – ensure level of detail is appropriate – project will deliver expected results

if executed

Monitoring

• Provides guidance to project leads on best practices, quality aspects of projects, etc. • Suggests improvements in project structure, plans, etc. in order to reduce project risk and ensure project

success• Recommends communication and team interaction / problem solving / conflict management in order to

ensure project success• Supports in removing obstacles without removing Project Lead accountability

Mentoring

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Project Management – Key Elements

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ProjectManageme

nt

ScopeManageme

nt

Work planDevelopme

nt

Deliverables

Management

ProjectRisk

Management

IssueManageme

nt

Status Reporting

What key documents will be generated, distributed and archived?

What work must be accomplished by when & whom, and in what order?

What are we responsible for managing? What is in? What is out?

How are we progressing against our schedule, budget, and expected outcomes?

How will we identify, track, escalate, and resolve questions or problems in an efficient manner?

Is there anything that, if it occurred, could have a major impact to the project outcomes ?

The Value of Project Management

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Control and Consistency – provide effective management control to ensure that investments (in resources, expenses, etc.) are implemented in order to achieve the desired state in a consistent.

Accountability – PM’s holding themselves, their project team members, project sponsors, project owners and project stakeholders accountable for project accomplishments and success.

Validation – confirm that project objectives are aligned with organizational goals, have been met and can be sustained on an ongoing basis.

Execution - the manner, style, and result of performance; the act of accomplishing a strategic or designated objective.

Overall, the Discipline of Project Management helps ensure business objectives and strategies are consistently met across your organization.

Project Management is not just….

• Setting up meetings, writing up agendas, taking meeting notes• ‘Checking the box’• Sending out task lists and reports• Leading calls….

So if it’s not the above, what is it?- Facilitating and creating plans that align with scope and objectives to ensure

projects delivers expected results- Identify risks and issues , including facilitation of discussions to remove

obstacles, mitigate or remove risks- Provide clear direction to teams of project performance expectations, hold

teams, leaders and themselves accountable for project delivery- Facilitating planning, organizational, risk, and other discussions to bring teams

to consensus, drive performance, etc. - Project Management can be a key enabler to drive strategic performance within

an organization, if properly utilized.

Questions

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